Important Workday Implementation Freeze Dates for December and January

Sherri Rinderle | December 11, 2020

The online Workday Calendar, provided by the Enterprise Project, shares a full listing of deadlines and system freeze dates as part of the move to Workday. Below is a listing of deadlines highlights happening through January 2021.

December 14:

  • Last day to submit eRequests (including eStores orders and reimbursements)

December 16:

  • Last day to submit manual invoices to Accounts Payable

December 17:

  • Last day for college/VP unit approval of eRequests

December 20:

  • Last day to use existing pre-printed envelopes with chartfield bar codes (UniPrint has stopped accepting orders for pre-printed envelopes)

December 21:

  • Last day for campus Service Centers to process eStores orders
  • Last day for PREP payment entry
  • Last day for one-time vendor adds for refunds through PREP
  • New Metered Mail Request form using the worktag format will be available and required

December 29:

  • Last day for units to approve eRequests to reallocate credit card charges

December 30:

  • Last day to approve pending requisitions and purchase orders
  • Last day to approve manual invoices
  • Last day to submit bill-only requisitions
  • Last day to resolve match exceptions

December 31:

  • Last Day for access to production PeopleSoft (except for users performing GL close activity)
  • Last day to make deposits in PeopleSoft
  • Last day for central finance users to update PeopleSoft assets
  • Last day for AR to collections cutoff in SIS
  • Last day to approve procurement, travel, expense cost transfers
  • Last day to approve expense transfers (Grants)

January 2:

  • Last day to submit and approve time in eTimesheet

January 3:

  • Workday HR and Payroll go live

January 4:

  • Final bank statement loaded to SunGard for 12/31 statement
  • Last day to submit OBA
  • Last day for "prepaid" in PeopleSoft for FY21 Period 6 ("utilization," needed to stop sponsor billing)

January 5:

  • Last day to submit IDB

January 8:

  • Last day for users to access PeopleSoft Finance (Except for Central Users performing final FY21 Period 6 Close Activities) and eMaterials
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Workday