NewsLink Articles
Travel and PCard Office Hours 2021
Office hours will return for Travel and PCard starting in June. See the full NewsLink article for session links to join through MS Teams.
New Journal Entry EIB Template - Update Now
The template to upload journal entries via Enterprise Interface Builder (EIB) is changing. After 5 p.m. on Friday, April 23, you must use the new EIB template available in the Administrative Resource Center (ARC). The old template will no longer work after 5 p.m. on Friday, April 23.
Download the New Journal Entry EIB Template from the ARC.
What’s changed? Workday has added a new optional field, Salary Cap Type. This field is used for maintaining salary/fringe expenses that have sponsor limits for Office of Sponsored Program Expenses and will be adjusted by the Controller’s Office. See the Upload Journal Entries with EIB Template job aid for more information about using the template.
Contracts Awarded for Captioning and Transcription Services
Strategic Procurement and Digital Accessibility Services have awarded contracts for Captioning and Transcription services. Units needing these services to maintain compliance with Ohio State's Digital Accessibility Policy now have a pool of contracted suppliers available that have been through security, accessibility, and accuracy reviews. Please review the Digital Accessibility Services page for guidance and information about these suppliers.
Workday unavailable due to planned maintenance - Sat. 4/10 from 2 a.m. to 10 a.m.
Workday will be unavailable due to planned monthly maintenance on Saturday, April 10, from 2 a.m. to 10 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink article.
eActivity Proposal Reports Now Available with Workday Data
eActivity Awards, Expenditures (now including Cost Share), and Proposal reports are all now available via Tableau Server. These reports cover activity since Workday was implemented in January 2021. The information available and the intended use of eActivity has not changed. However, there are some differences from the legacy eActivity reports including separate Summary and Detail reports. Review the Grants eActivity Reports job aid within the Administrative Resource Center (ARC) to learn more.
FY22 UNIV Blanket Order Season Processing Time Frame, April 1 through May 31
Blanket Orders are used for transactions that occur very frequently (daily or multiple times a week), have a high variation of product types, have undetermined timing, and are not available in Buckeye Buy.
Your FY22 UNIV Blanket Orders must be received between 4/1/21 and 5/31/21 to allow for adequate processing time.
Please see the Create a Blanket Purchase Order (University) job aid, which includes new instructions about Blanket Purchase Orders.
If you have additional questions contact bf-prsm-osupur@osu.edu.
Change to Miscellaneous Payment Request Process
Effective Wednesday, April 14 (4/14), changes will be made on who can initiate a Miscellaneous Payment Request.
Instead of being initiated by any campus employee or contingent worker, Miscellaneous Payment Request initiators will only be those with the Expense Data Entry Specialist (EDES) and Cost Center Accountant (CCA) roles. This change will allow the sharing and re-using of payees among initiators, instead of having to create new payees. This will save administrative time for both staff and payees.
Transactions in progress: Currently there are hundreds of Miscellaneous Payment Requests “In Draft” or “In Progress.” The EDES or CCA within your college or unit will be able to pick up work on these miscellaneous payments once this change is effective. Drafts from a prior month should be cancelled by the CCA or EDES.
The Administrative Resource Center (ARC) contains several job aids listed below for guidance.
Updated Business Process and Workflow for Service Center PCard Transactions
The Expense Report approval for service center PCard purchases has been modified. This change eliminates the duplication of approvals on the Expense Report, except for the Business Operations Center Lead.
Effective immediately, Business Operations Center Representatives should now submit the Expense Report with the business purpose of "Service Center PCard." Service centers will need to reference the requisition number on the corresponding expense line for audit purposes. To learn more about this process, review the Create Expense Report for Credit Card Transactions (non-travel) job aid found in the Administrative Resource Center (ARC).
New Workday Process for Earnings Operations and Internal Service Providers
In tandem with the implementation of Workday, there is a new process for Earnings Operations and Internal Service Provider needs.
The new process allows you to:
- Submit requests for new Earnings Operations
- Submit changes to existing Earnings Operations
- Manage Internal Supplier and Internal Service Provider setup information
The “Create Request” task is used to initiate these forms in Workday, which will route to the appropriate roles for unit and central level approval, as well as final setup in Workday. To learn more about this process, review the Edit Earnings Operation/Internal Service Provider job aid in the Administrative Resource Center (ARC). Reviewing the FDM Request Process for new Worktag Values job aid may also be helpful.
Cybersecurity for You (C4U) - Now Offering Donations to Ohio State Charities as Platform Rewards
We are rarely more than an arm’s length from our technology. We all have fast-paced, digital lives. Ohio State knows it is challenging to stay safe.