NewsLink Articles
December GL Monthly Close
The December General Ledger monthly close deadlines are as follows...
Important Request to Verify Area Student System Users for 2021
Data Stewards, other administrative system contacts will be receiving an email from Enterprise Security Access Management with information and instructions on how to verify their area’s Student Information System users for the coming year. Your attention regarding this mandated annual activity is very important. The email will be sent during the week of January 7, 2021, with a requested deadline to confirm area users by Thursday, February 26, 2021.
Cybersecurity 4 You (C4U) Reward Points Reset on Feb. 1
Don’t miss out! If you earned points toward rewards in C4U, be sure to redeem them by Friday, January 29. We have recently added new digital rewards, and we have the ability to ship physical rewards to pick-up locations at all campuses. Grab those last-minute rewards, and take advantage of our current activities before they leave the platform. See you in 2021!
*If you're an OSUWMC staff member, please use your name.# on the registration form.
Important Workday Implementation Freeze Dates for December
The online Workday Calendar, provided by the Enterprise Project, shares a full listing of deadlines and system freeze dates as part of the move to Workday. Below is a listing of deadlines happening during December.
December 1:
- HR Action and Green Action become read only
- Position Control System (PCS) becomes read only
December 4:
- Last Day for Employees to submit a life event change in Employee Self Service
- Last Day for benefits enrollment and changes in Employee Self Service
December 6:
- Last day for applicants to apply to job postings in PeopleSoft and PeopleAdmin
December 7:
- Last day for employees to submit eTravel (Campus, Health System)
December 10:
- Last day to key Department Budget Table (DBT) updates in PeopleSoft
- Last day to complete recruiting activities in PeopleSoft
- Last day to process a hire in PeopleSoft (employee start date no later than 1/31/2021)
- Last day to enter Direct Retro Distributions (DRDs) in PeopleSoft
December 11:
- Last day to access Employee Self Service
- Last day for units to approve eTravel (Campus, Health System)
- PeopleSoft HR unavailable to faculty and staff
- Last day to amend OSP awards in PeopleSoft
- Last day to enter new gifts in PeopleSoft
- Last day for units to approve travel request in eTravel for submission to service center
- Last day to submit personal information changes in Employee Self Service
Deccember 14:
- Last day to submit eRequests (including eStores orders and reimbursements)
December 16:
- Last day to submit manual invoices to accounts payable
December 17:
- Last day for college/VP unit approval of eRequests
PCards Available for Sponsored Projects
Effective November 18, the AMEX card was retired for use with sponsored projects by principal investigators. A replacement option is available through the PCard Program. Apply now for a new OSP PCard for use beginning December 28.
For the interim, an eRequest for a purchase order can be submitted for purchases through December 14. If emergency purchases are needed after December 14 and before January 7, contact Office of Sponsored Programs (Purchasing).
HR and Payroll for Fiscal Staff Course Now Available
The HR and Payroll for Fiscal Staff Course is now available in BuckeyeLearn. This course is recommended for Cost Center Managers and Cost Center Directors. Access the BuckeyeLearn link to sign up.
December 2020 PCard Reallocation
The reallocation deadline for December 2020 is Wednesday, December 30.
11/21 Planned maintenance affects Finance, HR and Student applications
During the weekend of Saturday, November 21, OCIO technicians will be performing maintenance that will affect multiple applications within the realm of our HR, Finance and Student systems.
From 5 p.m. on Saturday, November 21 to 11 a.m. on Sunday, November 22, PeopleSoft Human Resources and Buckeye Link (Campus Solutions/Student Information System) services will be unavailable.
Under Enrolled Student Account Codes Used in Error
Student employees must be enrolled appropriately in order to be exempted from retirement and Medicare withholding taxes. There are three steps that occur prior to the start of each payroll:
- Enrollment information is confirmed with the student system
- Flags to indicate that retirement and Medicare should be withheld are updated for those students identified as being under enrolled
- The account code segment of the chartfield is updated for under enrolled students from
- 60131 to 60135
- 60155 to 60156 (Work Study)
During biweekly pay period 22 (pay end date October 10th) and pay period 23 (pay end date October 24), the third step erroneously updated the account codes for student employees even when the student had been identified as enrolled. Student pay and retirement contributions were not affected. The issue was caught and corrected prior to the processing for pay period 24 (pay end date November 7). Read the full article for the steps being taken by the Controller's Office to remedy this issue.
November GL Monthly Close
The November General Ledger monthly close deadlines are as follows...