NewsLink Articles
New Income Statement and Ledger Org Report
To convert equity most accurately from a Financial Statement perspective and ensure all balances tie back to the college or unit where the current state fund is owned, the decision was made to convert all revenue and expense accounts (non-General Funds Spending Authority (GFSA) and non-Office of Sponsored Programs funds) using owner org. To help translate PeopleSoft data on ledger org instead of owner org to obtain cash balances, an Income Statement and Ledger Org report have been built. The report can be found using Tableau (Tableau access and authentication is required).
Plans for the next phase to include Spend and Revenue Category will be completed by early June and a new version of the report(s) will include this information and will be shared at that time. Please direct any questions regarding the reports to CTL_BusinessProcesses@osu.edu.
Finance Office Hours for Cost Center Managers and Accountants
The Office of the Controller will be hosting a Finance Office Hours geared towards Cost Center Managers and Accountants on Tuesday, May 25 from 10:30 a.m to noon. Representatives from the Controller’s Office, Office of Financial Planning and Analysis (FP&A), Supply Chain, Payroll and Enterprise Business Solutions (EBS) will be available to provide updates and answer questions.
Workday Unavailable Due to Planned Quarterly Maintenance - Sat. 5/22, 2 a.m. to 2 p.m.
Workday will be unavailable due to planned quarterly maintenance on Saturday, May 22, from 2 a.m. to 2 p.m.
Miscellaneous Payment Request “Save for Later” Functionality Fixed
Previously, when users clicked “Save for Later” on the review step of a Miscellaneous Payment Request, the request would incorrectly cancel the event and update the Document Status value to “Draft.” Now, when users select “Save for Later” during the review step, the request updates the Document Status to “In Progress.” Users will then see the business process step as “Saved for Later.”
Internal Service Delivery Routing and Low Dollar Amounts
For colleges and units submitting Internal Service Delivery (ISD) for low dollar amounts, you can now submit under one Internal Service Delivery transaction. The routing has been updated for approval at the line level and not on the ISD total amount, regardless of the number of lines. It’s still recommended to create a single unique ISD for any line amount that’s greater than or equal to $3,000 to ensure the appropriate approval is obtained.
Enterprise Document Management System Downtime and Upgrade
On Saturday, May 22, the campus instance of OnBase, Enterprise Document Management (EDM), will be upgraded. EDM service will be unavailable during the upgrade on Saturday, May 22 from 9 a.m. to 9 p.m.
See full NewsLink article for more details and action required for web client and Unity desktop client users.
May GL Monthly Close
The May General Ledger monthly close deadlines are as follows...
Supplier Invoice Request Notifications
On Thursday, April 29, an issue was discovered where some users received notifications in error related to Supplier Invoice Request cancellations and denials. The users affected were primarily employees with the Health System (HS) and OSU Physicians (OSU-P), as well as campus employees who have security roles allowing them to order for HS or OSU-P.
This issue has been resolved so new notifications should be generated in error.
Hands-on Tableau Help
The Data and Analytics team is offering one-hour Tableau hands-on help sessions. Initial sessions will be held weekly. The agenda for the sessions includes how to request appropriate access, walking through Tableau login steps, how to interact with data sources, how to use common reports, and how to save report filters. Time will also be allotted for an open question and answer period. See the full blog post for the MS Teams session link to join.
Fund Transfer Journal Reminder for Accountants and Accounting Managers
Accountants and Accounting Managers should use the Funds Transfer Journal Source to post a journal entry that is transferring money. When using this journal source, Workday will check to make sure both sides of the transaction are using transfer accounts and transfer spend/revenue categories.
Refer to the Create Funds Transfer Journal job aid in the Administrative Resource Center (ARC) for more details.