NewsLink Articles
Cybersecurity Days 2021 – All Content Available!
How does ransomware affect your role at the university? What measures can we take to defend our personal information and research? What tricks and tips can you employ to protect your digital life? We have you covered.
If you missed all or part of the Ohio State University’s Cybersecurity Days event last month, don’t fret. You can experience all sessions, recorded and available on our YouTube Channel.
If you would like to learn more about how the Security Awareness team can bring cyber education to you, email us at securityawareness@osu.edu.
Subaward Office Hours
The Office of Sponsored Programs (OSP) is now offering open office hour sessions on select Thursdays now through the end of December from 1:30 - 2:30 p.m. to answer questions and assist with subawards under sponsored projects. Read more for details and session registration information.
Department Fiscal Payroll Processing Calendars
The Department Fiscal Payroll Processing Calendars are now available for the remainder of fiscal year 2022 and linked in the Administrative Resource Center (ARC).
Requisition Exception Report
The purpose of this report is to identify exceptions that have occurred on requisitions. Historically, the report would return lines when the memo lines in the requisitions were not blank. The report will now only return requisitions that are "After the Fact." This migration will be occurring the week of November 1.
Find Awards – OSU Report Enhancements
The "Find Awards - OSU" report has been enhanced with the addition of three fields: Award Co-PIs, Award Cost Center, and Award Balancing Unit. Additionally, the report prompts set now allows users to filter the report by Award Contract Owner and Cost Center.
Transfer Account Custom Validation Added
A new custom validation is now in place to ensure only "Transfer Revenue Categories" and "Transfer Spend Categories" are used with the transfer ledger accounts on the Funds Transfer journal source. Please refer to the Create Funds Transfer Journal job aid found in the Administrative Resource Center (ARC) for the paired categories and accounts that should be used. (https://admin.resources.osu.edu/workday/workday-for-core-users-finance/create-funds-transfer-journal)
Other Funding and Faculty Financials Reports
"Encumbrance" and "Beginning Balance" issues in the "Faculty Financials" section of the Principal Investigator dashboard have been fixed. Additional worktags were added to that report including Cost Center, Fund, Grant, and Assignee. At the same time, the "Other Funding Report" has been added to a new tab on the Grants Administration dashboard to mimic the "Faculty Financials" tab on the Principal Investigator dashboard.
Research Reporting Office Hours Follow Up
Thanks to so many of you for attending the recent Research Reporting Office Hours session. The recording and PowerPoint deck are available on OneDrive at Research Reporting Office Hours. Please note that the presentation begins at 11:20 in the recording.
Improvements to Workday Grant Management Released
A number of changes have been implemented this month based on input from the Ohio State research community about Workday. The changes include:
- Emeritus Faculty can now be added as PIs on grants.
- Permission to view award attachments was granted to anyone with Grant Administration dashboard access.
- The Personnel and Non-Personnel Expenditures section in Grants Administration and Principal Investigators Summary dashboards now only includes direct costs. The F&A can be viewed in the Budget vs Actuals by Object Class section.
- We are aware of encumbrances issues on the Other Funding report and working on a fix. At the same time, this report will also be added to the Grants Administration dashboard to mimic PI Summary dashboard. The changes will be coming soon.
In addition, please revisit the Oct. 1 post regarding the Budgets vs Actuals by Object Class, which now includes new language to clarify those updates.
To learn more about reports that are helpful for grant administration, please attend the Research Reporting Office Hours on Tuesday, October 26.
Projects Sources and Uses Report
The Projects Sources and Uses report has been enhanced to include prompts that will allow users to search by project groups (Capital, ebuilder, MCI, OPS) and project statuses (Approved, Canceled, Closed, etc.).
The report hierarchy display on the output of the report has also been updated to show all projects directly, when the report is run, to reduce the need to drill-down into detail.