NewsLink Articles
Update on Previous Fiscal Year Purchase Orders
On August 23, the Office of the Controller and Enterprise Business Solutions (EBS) teams reported the issue that purchase orders in previous fiscal years may not have rolled forward into fiscal year 2022. The roll forward task has been re-run and a significant number of purchase orders have been rolled forward. There is a small subset that the teams are investigating and manually working through. If you have additional questions about roll forward purchase orders, please reach out to CTL-FDMRequests@osu.edu.
HR for Finance - Compensation Changes Report
The "HR for Finance - Compensation Changes" report can be used to identify changes to base wages and allowances for employees. The report has now been enhanced to allow users to view compensation changes resulting from the Annual Merit Compensation Program (AMCP).
Equity Balances by Balancing/Carry Forward Worktags Enhancement
During the week of October 4, the "Equity Balances by Balancing/Carry Forward Worktags" report will be updated in production to include several enhancements.
- Separate columns for encumbrances and pre-encumbrances will be added so that users can drill down into both columns and obtain more encumbrance details.
- A new prompt will be added to allow users to select a book.
- Additional ability to drill down into numbers to mirror sources and uses reporting.
Find Miscellaneous Payment Request Report
The "Find Miscellaneous Payment Request - OSU" report is now live and in production. If you had filters saved for the original "Find Miscellaneous Payment Request" report, please delete those filters and apply them to the new "Find Miscellaneous Payment Requests - OSU" report so that the old report can be hidden. We will be reaching out to users with saved filters to ask them to do this in the next week.
Waters Corporation Catalog Now in Round Trip Format
The Buckeye Buy hosted catalog from lab supplier Waters Corporation has been replaced with a RoundTrip catalog. View the Waters contract page (https://busfin.osu.edu/document/waters-corporation) for more details on the catalog and supplier information. This catalog is available in the university views (UNIV only) of Buckeye Buy.
Contact BF-Marketplace@osu.edu with questions.
New Asset Type – Vehicles - TTM (Transportation and Traffic Management)
A new asset type of “Vehicles - TTM” is now available that should be used for new or used fleet motor vehicle purchases and leases. This excludes off-road vehicles. Any vehicle that does not fit into this category should use the asset type of “Vehicle."
Finance September Office Hours
The next Finance Office Hours session will be held from 1 - 2 p.m. on Tuesday, September 28. The focus will be on Spend Categories and Retreat Updates. Use the MS Teams link to join. The MS Teams link will also be emailed to the Cost Center Manager mailing list.
Ten-Digit Dialing Reminder
Don't forget, for those times when you're not making a call using one click with Skype for Business, ten digits are required when dialing Ohio State phone numbers (area code + ###-####) and the same ten-digit phone number for long distance calls. You will not need to prefix numbers with a 9 to dial off campus. The previously used five-digit campus shortcut dialing is no longer supported.
Finance and Supply Chain Reporting
Below are several updates for Finance and Supply Chain reporting.
"In Progress Business Process by Cost Center" report has been enhanced
- Spend Authorizations that still require Business Operations Center Rep or Grant Operations Center Rep review will now display on this report.
- Expense Report Cost Centers now can pull cost centers used in itemized details.
"Miscellaneous Payment Request – OSU" Report
The "Find Miscellaneous Payment Requests" Report will be decommissioned this week and be replaced by the "Find Miscellaneous Payment Request – OSU" report.
Specific enhancements in the new report will include:
- "Cost Center Hierarchy" added as a search prompt
- "Worktags used in the transaction" have been added as a search prompt
- Report output now contains all financial worktags that can be used in the transaction
Sources and Uses Reporting Suite
- Reporting defaults for "Budget Plan Name" and "Forecast Name" have been updated to FY22.
Workday Procurement Requisition Worktag Template
Workday users who support multiple funding sources or change funding worktags commonly on procurement requisitions can take advantage of the “Create Requisition Worktags Templates” in Workday. These Worktag templates can be used during the checkout process of a requisition. Refer to the Create and Use Requisition Templates help documentation in the Administrative Resource Center (ARC) for more information.