NewsLink Articles
Updated Resources for One-Time Payments
In alignment with the improvements to One-Time Payments business process, three job aids have been updated in the Administrative Resource Center:
- Review/Approve One-Time Payments – for HR Consultants on reviewing and approving One-Time Payment requests
- Approving One-Time Payments - OHR Comp – for Compensation professionals on reviewing and approving One-Time Payment requests
- One-Time Payments and Allowance Plans – for those who need to identify the appropriate compensation plan that aligns to what you need to pay
Expense Report Workflow Change
On January 6, 2022, a change was implemented with the intent to workflow any Expense Reports with different Cost Centers from the Spend Authorization to the Cost Center Manager(s) regardless of the 20% threshold. This change had an issue that wasn’t caught during testing and was workflowing for all conditions regardless of Cost Center being different. The Expense Report workflow has now been updated and is executing as expected as of today. All Expense Reports will do an additional routing to the Cost Center Manager if over 20% from Spend Authorization. In addition, Expense Reports will now route to the Cost Center Manager if the Cost Center(s) are different than the Spend Authorization.
If you have questions, please contact the Travel Office.
Use Marketplace Quotes in Buckeye Buy to Import Quotes into Workday
As a reminder, the Buckeye Buy Marketplace Quote website hosts quotations from multiple contracted suppliers. Each supplier has their own portal within the site through which they submit quotations for their contracted services and goods. Quotes can be imported directly into Workday when following the Buckeye Buy Marketplace Quotes user guide (https://busfin.osu.edu/buy-sell-travel/purchasing/purchase-products/buckeye-buy/buckeye-buy-user-guides).
Tuition Assistance Key Dates Spring 2022
This article shares information about key dates for Spring 2022 tuition assistance (or fee authorization) processing as well as links to more information about the tuition assistance programs at the university.
Business Leave
A new optional process has been developed for employee business leave using Workday’s Request Process. This could be used for faculty/staff who will be away from routine work schedules. Examples could include attending meetings or a virtual conference.
Please note: This is not a university required process and does not replace other HR or Finance related processes (e.g., leave request or spend authorization). Please confirm with the Senior Fiscal Officer of your unit before submitting an initial business leave request to ensure your unit is using the business leave process.
This process will be reviewed in the upcoming Office Hours:
- Finance - January 18, 2022
- Travel - February 1, 2022
Review the Administrative Resource Center (ARC) job aid for more information.
Adding Attachments to Transactions
The ability to add attachments to a Workday transaction varies based on the business process. How and when the attachment is added will determine whether workflow is retriggered. A new quick reference guide for attachments is now available to help you quickly understand the options for adding attachments to a transaction.
Finance January/February Office Hours
The next Finance Office Hours session will be held from 11:30 a.m. - 12 a.m. on Wednesday, February 2. Use MS Teams to join.
Note: This meeting is a continuation of the Finance Office Hours originally held on 1/18/22 and will be a discussion about the recent business process retreats, with a focus on supply chain processes.
Workday unavailable due to planned monthly maintenance - Sat. 1/8 from 2 a.m. to 10 a.m.
Workday will be unavailable due to planned monthly maintenance on Saturday, January 8, from 2 a.m. to 10 a.m.
External dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink article.
Asset Physical Custody Prompt Enhancement
The Asset Physical Custody report is used to aid in the annual self-reporting audit of assets and their associated attributes for a given area.
The report has been enhanced to return more accurate asset "owner" results when searching by Cost Center or Cost Center Hierarchy Level 6. The report will now search cost centers/cost center hierarchies for both shared and non-shared assets and return relevant results.
In the past, the cost center/cost center hierarchies prompt would only return based on cost centers/hierarchies for assets that were not shared, and this resulted in Majority Asset Share Cost Centers being excluded from the output for assets that were shared.
The Asset Physical Custody report will not run based on the cost center associated with the asset (when not shared) or the Majority Asset Share Cost Center.
PeopleSoft Purchase Orders to Close in January 2022
After January 12, 2022, the Procurement Shared Service Center will close open purchase orders that converted from PeopleSoft into Workday with a date of 12/31/20 and prior. Senior Fiscal Officers, Cost Center Managers and Service Center Managers received a listing of these open purchase orders in December 2021.
Please coordinate with your college or VP unit to review the listing and group your response to avoid duplication of submissions. If there are any purchase orders that should remain open, please send an email to pssc.servicecenter@osu.edu or or-gssc@osu.edu (for OSP grants) by January 12, 2022 with the list of those purchase orders. For these items, Shared Service Centers will work with their VP units for the best course of action for replacing those Peoplesoft purchase orders.
If purchase orders should be closed, no action is required.