NewsLink Articles
Spend Category Request Form Update
The spend category request form has been updated to include expense item. An expense item, not a spend category, is a required selection on spend authorizations and expense reports. The new request type under “Create Request” in Workday is called “Create New or Edit Existing Spend Category or Expense Item."
The FDM Request Process for New Worktag Values in the Administrative Resource Center (ARC) has been updated. Note: the original link shared in the 11/15 NewsLink email was incorrect and has been revised.
General Funds and General Funds Allocation Job Aid
A new General Funds and General Funds Allocation job aid is available (https://admin.resources.osu.edu/workday/workday-for-core-users-finance/general-funds-and-general-funds-allocation) in the Administrative Resource Center (ARC). The job aid provides examples of moving general funds with the appropriate usage of ledger accounts throughout the fiscal year.
Asset Physical Custody Report
The "Asset Physical Custody" Report has been updated in production. A summary of changes is listed.
- Prompts for Cost Center Hierarchy and Cost Center Hierarchy Level 6 were previously not returning results for shared assets, this has been rectified.
- A new Prompt has been added which will allow users to search by any worktag used in the asset.
- Help Text has been added to this report.
Report: In Progress Business Processes by Cost Center for Company Level Security
The "In Progress Business Processes by Cost Center for Company Level Security" report is used by Company Financial Analyst and Expense Data Entry Specialist to see in progress business process transactions for their Cost Centers. It provides information on the business processes listed and where they are in the process. Note: this report cannot accommodate funding processed on itemized expense reports at this time. These items show as blank costing. Be cautious when you run the report by Cost Center Hierarchy or Cost Center as you may inadvertently exclude some transactions.
- Expense Reports
- Miscellaneous Payment Requests
- Spend Authorizations
- Accounting Journals
Changes to Supplier Invoice Overdue Approvals Reports
The "Supplier Invoice Overdue Approvals – P2P" report has been decommissioned. Going forward, users should run the report "Supplier Invoice Overdue Approvals" which has been enhanced with the change highlights detailed in the full NewsLink article.
Workday unavailable due to planned monthly maintenance - Sat. 11/20 from 2 a.m. to 10 a.m.
Workday will be unavailable due to planned monthly maintenance on Saturday, November 20, from 2 a.m. to 10 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink article.
Research Reporting Office Hours
Grants Administrators and Fiscal staff are encouraged to attend the second Research Reporting Office Hours session on Tuesday, December 7, from 11 a.m. to noon. The agenda will include a demonstration of using additional Workday reports needed for answering common questions about your grants.
Procurement Office Hours - Nov. 2021 - Feb. 2022
University Procurement/AP Office hours will be conducted approximately every two weeks, starting Thursday, November 18. Use the MS Team link to join.
- Thursday, November 18 - from 1 - 2 p.m.
- Thursday, December 2 - from 1 - 2 p.m.
- Thursday, December 16 - from 1 - 2 p.m.
- Thursday, January 13 - from 1 - 2 p.m.
- Thursday, January 27 - from 1 - 2 p.m.
- Thursday, February 10 - from 1 - 2 p.m.
- Thursday, February 24 - from 1 - 2 p.m.
Finance November Office Hours
The next Finance Office Hours session will be held from 1 p.m. - 2 p.m. on Tuesday, November 16. Use MS Teams to join(link is external). Currently planned topics include: General Updates (including mileage, unassigned requisition requestor step), Costing Allocations, Non-OSP Grant Overview, Delegation History - OSU Tableau report demo, and Historical Reports/EDM.
Internet Explorer Phase Out and Buckeye Buy
As part of Microsoft’s complete phase out of the Internet Explorer (IE) browser, they will also stop providing IE updates and patches within the next several weeks.
As a result, Buckeye Buy’s marketplace provider, GHX, will cease its support of the IE browser as of November 15, 2021. Any use of IE after this time to access GHX functionality may result in errors and performance issues with Buckeye Buy catalogs.
Going forward, you must use Google Chrome, Mozilla Firefox, Microsoft Edge, or Apple Safari when accessing Workday to initiate a purchase, to ensure Buckeye Buy functionality remains fully operational.
For assistance with installing a new browser, please contact your local IT desktop support or the Ohio State Service Desk by calling 614-688-4357 (HELP), emailing servicedesk@osu.edu, or visiting Self Service.
Questions about Buckeye Buy or GHX can be directed to BF-Marketplace@osu.edu.