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This is a reminder that reports will be available at go-live on January 7, but will not be applicable for Year to Date/Life to Date reporting until all historical data loads are complete. Grants historical data will be available January 20 and GL data through December 2020 will be available January 25.

The online Workday Calendar, provided by the Enterprise Project, shares a full listing of deadlines and system freeze dates as part of the move to Workday. Below is a listing of deadlines highlights happening through January 2021.

December 14:

• Last day to submit eRequests (including eStores orders and reimbursements)

December 16:

• Last day to submit manual invoices to Accounts Payable

December 17:

• Last day for college/VP unit approval of eRequests

December 20:

• Last day to use existing pre-printed envelopes with chartfield bar codes (UniPrint has stopped accepting orders for pre-printed envelopes)

December 21:

• Last day for campus Service Centers to process eStores orders
• Last day for PREP payment entry
• Last day for one-time vendor adds for refunds through PREP
• New Metered Mail Request form using the worktag format will be available and required

December 29:

• Last day for units to approve eRequests to reallocate credit card charges

December 30:

• Last day to approve pending requisitions and purchase orders
• Last day to approve manual invoices
• Last day to submit bill-only requisitions
• Last day to resolve match exceptions

December 31:

• Last Day for access to production PeopleSoft (except for users performing GL close activity)
• Last day to make deposits in PeopleSoft
• Last day for central finance users to update PeopleSoft assets
• Last day for AR to collections cutoff in SIS
• Last day to approve procurement, travel, expense cost transfers
• Last day to approve expense transfers (Grants)

January 2:

• Last day to submit and approve time in eTimesheet

January 3:

• Workday HR and Payroll go live

January 4:

• Final bank statement loaded to SunGard for 12/31 statement
• Last day to submit OBA
• Last day for "prepaid" in PeopleSoft for FY21 Period 6 ("utilization," needed to stop sponsor billing)

January 5:

• Last day to submit IDB

January 8:

• Last day for users to access PeopleSoft Finance (Except for Central Users performing final FY21 Period 6 Close Activities) and eMaterials

During the week ending Friday, December 18, OCIO technicians will be performing planned maintenance with downtime that will affect multiple applications within the realm of our Student systems. 

From 5 p.m. on Friday, December 18 to 5 p.m. on Sunday, December 20, the following PeopleSoft Buckeye Link (Campus Solutions/Student Information System) services will be unavailable including: 

Data Stewards, other administrative system contacts will be receiving an email from Enterprise Security Access Management with information and instructions on how to verify their area’s Student Information System users for the coming year. Your attention regarding this mandated annual activity is very important. The email will be sent during the week of January 7, 2021, with a requested deadline to confirm area users by Thursday, February 26, 2021.