Workday will be unavailable due to planned quarterly maintenance on Saturday, May 20, from 2 a.m. to 1 p.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink post.
Workday will be unavailable due to planned monthly maintenance on Saturday, March 4, from 2 a.m. to 9 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink post.
The first of Workday's two major releases in 2023 of enhancements and new functionality is scheduled to move to production on Saturday, March 11, from 2 a.m. to 5 a.m. Workday will be unavailable during the maintenance period.
Many of the changes coming in this release will not be immediately noticeable. A Workday 2023R1 job aid is available in the Administrative Resource Center (ARC) that explains the changes that will be noticeable, in more detail. Review the full NewsLink post for more information about the maintenance.
On Thursday, June 9, from 12-12:45 p.m., join a virtual session focused on improving competencies around Workday reporting. This session will focus on the OAA - Academics report and ways to use that report to answer common business questions in academics. In addition, the data analytics team will be available to answer questions from attendees on reporting topics. It will also be recorded and shared. If you have questions, please contact Emily Noble . If you were unable to make it to one of the Office Hour sessions, you can find the recordings on the HR Office Hours teams channel under the Files tab.
Workday has two major releases of enhancements and new functionality annually, and the next release is March 12. This update includes a new search feature on the external careers site that allows a split view so applicants can view job details without leaving the search results page.
While this will primarily impact our external job applicants, the HR community needs to be aware of the changes should they receive questions.
Changes include:
New look and feel of the external career site starting March 12. Workday now appends the search filter/keywords to the end of the URL allowing for a direct link to filtered search pages, providing HR Recruiters with the ability to directly advertise specific filtered positions for their area(s). The page will retain the search criteria after clicking into a posting providing a split view, whereas before, the applicant had to reenter the search upon returning to the search page.
Workday has two major releases of enhancements and new functionality annually. The second release of 2021, named 2021R2 by Workday, is scheduled for Saturday, September 11, from 2 a.m. to 6 a.m. Workday will be unavailable during the maintenance period.
Many of the changes coming in the release are behind the scenes and will not be immediately noticeable. A Workday 2021R2 job aid is available in the Administrative Resource Center that explains the system changes that will be noticeable in more detail .
Effective April 1, 2025 , the Deposit of Funds policy and Petty Cash Funds, Change Funds, and Cash Advance Payments policy (formerly named the Cash and Cash Alternatives Payment Methods policy) have been revised by the Office of Business and Finance. These polices provide updated guidance on how units should manage their cash activity.
FY26 Blanket order entry can begin on Monday, April 14 . A new workday enhancement will be turned on the week of April 7 to allow for future dated requisitions. Prior to this enhancement, users were instructed to "current date" blanket requests, and then the Controller's Office had to run a manual job during month end close in April and May to roll the encumbrances into the future fiscal year. With this new enhancement, all FY26 blanket order requisitions should be entered as future dated requests (request date of 7/1/25). The corresponding purchase order (PO) document dates and encumbrances will also be future dated, so they are correctly recorded for FY26. The PO will be issued after the requisition is fully approved.
Other important information to be aware of with this enhancement:
Future dated requisitions should not be entered for more than a year in advance, except for multiyear service contracts. Please contact purchasing to discuss entry for multiyear service contracts. FY26 blankets that are not future dated will be sent back for corrections. If users begin invoicing the future dated blanket early (e.g., start invoicing a FY26 blanket in FY25), it results in a mismatch because the liquidation will happen in the current year, but the encumbrance is in the future year. As a reminder, blanket orders are supposed to be used in the fiscal year they are intended for. If a FY26 blanket requisition is inadvertently entered with a current year FY25 request date, FY25 is where the encumbrance will remain until the June year end procurement roll forward. The Controller's Office will no longer be rolling forward purchase orders at the end of April and May. If a unit does not want to wait until June for the encumbrances to be correctly shown in FY26, they should do a change order. If needed, future dated requisitions can be tied to future dated supplier contracts (Example: a blanket requisition is entered in May for a 7/1/25 start date, and a new contract is signed in May but is not effective until 7/1/25). The Create Blanket Purchase Order job aid will be updated in coordination with the functionality being turned on, the week of April 7 .
See the full post for additional reminders about the use of blanket orders.
B&H Photo will be closed for Passover beginning Friday, April 11 through Sunday, April 20 . B&H will re-open Monday, April 21 . Orders placed by 11 p.m. on Thursday, April 10 will ship before the holiday.
On select days during the closure, customers will still be able to enter orders in the supplier website but product will not ship until April 21. See the full post for a visual calendar from B&H with more details.
Data Stewards, security contacts, and administrative system contacts will be receiving an email from Digital Security and Trust – Identity and Access Security Operations with information and instructions on how to verify their area’s users for the coming year for specific Ohio State administrative systems. The system list includes Workday Financials, Human Resources, Medical Center Financials, Workday All Custom Reports, and the Student Information System.
Your attention regarding this mandated annual activity is very important. The email will be sent during the week of Monday, May 5, 2025 , with a requested deadline to confirm area users by Tuesday, June 3, 2025 .
