After Workday is live, you will see the term Non-Employee Population (NEP), which refers to any person affiliated with the university who does not have employment status. These types of individuals are often also referred to as “Guests.”
While certain types of NEP records will only be visible via Find People (such as Visiting Students), other NEP records will be visible in Workday. Guests whose information resides in Workday are classified in two distinct ways: Contingent Workers and Academic Affiliates.
The Enterprise Project schedule has been updated to reflect a six-month Workday timeline extension. Workday HR and Payroll will go live on January 3, 2021 . Workday Finance and Supply Chain will go live on January 7, 2021 . The university’s Workday Student timeline remains unchanged, with implementation planned to begin in summer 2023. An overview of these dates and other important information is available on the Enterprise Project website .
Due to impacts of the coronavirus outbreak on the university community, Ohio State leaders have extended the initial Workday implementation timeline by six months. The university community must be focused at this time on patient care, online course delivery and other critical services. Enterprise Project leaders are developing a plan to accommodate new December 2020 and January 2021 deployment dates. Ohio State’s Workday Student implementation, slated to begin in 2023, remains unchanged. Read more on the Enterprise Project site .
Thank you to all who were able to participate during the recent Supply Chain Leader Webinar Series. There have been multiple requests to share the Q&A portion of these sessions. See the full NewsLink article for a Box link that contains specific Q&A report out documents for Accounts Payable, Inventory, Procurement, and Supply Chain Management.
The items below were recently shared with the finance community at Ohio State.
Item 1 - For employees currently working on grants , their funding end dates will not convert to Workday and encumbrances may incorrectly run through the end of the project.
For example: a grant's end date is 12/31/20, but the individual's funding end date is 8/31/20. Once converted to Workday, the funds will encumber through 12/31/20. If you want the encumbrance to end on 8/31/20, a Costing Allocation will need to be done once Workday is live. Please discuss this with your grants managers and principal investigators, as their grant balances may be impacted.
Item 2 - As a best practice, once a Federal Work Study student's award has been exhausted, please remove all Federal Work Study funding from the Department Budget Table, as well as transfer the student into a non-Federal Work Study position.
University Accounts Payable (AP) needs your continued cooperation and support as Ohio State transitions to Workday. Specifically, we will be reaching out to areas that make handwritten notations on invoices to offer alternative suggestions to help prepare for the Workday implementation. Read more details about acceptable invoice guidelines on the Business and Finance blog .
University AP also will be sending notifications to units with outstanding vouchers that we need your help reviewing.
We appreciate your assistance as we prepare for Workday go-live! Questions? Please email AP Customer Service .
The December 19 edition of the Enterprise Project Digest was shared with the Ohio State community to provide updates about the project’s work. Check out the EP Digest Archive to read the full December issue.
Highlights of this issue: (1) 2019 Year in Review ; (2) An update on the rollout of Compasst; and (3) the announcement that Dr. Paz has joined the Executive Sponsors Group.
The Enterprise Project Digest is distributed monthly, and those who are interested in additional information are encouraged to subscribe.
The November 21 edition of the Enterprise Project Digest was shared with the Ohio State community to provide updates about the project’s work. Check out the EP Digest Archive to read the full November issue.
Highlights of this issue: (1) "What's Changing" information ; (2) Grants Conference report out; and (3) Compass launch.
The Enterprise Project Digest is distributed monthly, and those who are interested in additional information are encouraged to subscribe.
As part of the Ent erp rise Project and Workday implementation, there will be a chartfield freeze on Friday, November 22 so that project team members can build the Payroll Parallel tenant. New chartfield requests or modifications to existing chartfield values will be held until Monday, November 25. Please direct your questions to ChartField-Request@osu.edu .
Last week, President Drake shared a Coming Soon: Workday announcement with faculty and staff.
In his message, President Drake reiterated “the move to Workday, occurring in summer 2020, will mean change for all faculty, staff and student employees across our campuses and the Wexner Medical Center." Since the beginning of the Enterprise Project, NewsLink has helped share system-specific information about the project and the Workday implementation. With go-live in less than a year, now is a great time to subscribe to the Enterprise Project Digest , to receive more details from the project team, beyond technology, including timelines, business transformation and readiness information.
