NewsLink Articles
General Funds Tracking
General funds were consolidated in Workday into FD100. Additional worktags are used to break out the needed granularity. Checkout the general funds mapping document (log in may be required) within the Administrative Resource Center (ARC) to see those details. Since there was inconsistent use of the legacy general funds across units, the converted detail is not always at the detail available when actually transacting in the system. Questions can be directed to CTL-FDMRequests@osu.edu.
Finding a Journal That Hasn’t Been Submitted
Workday cannot generate a Journal ID until the journal is actually submitted. The "Find Journals – OSU report" should be used to search for these journals. In the prompts, you can run on the status of "Created" and add your name in the "Originated by" prompt. Questions can be directed to CTL-FDMRequests@osu.edu.
6/26 Planned maintenance and downtime for Student applications
From 5 p.m. on Saturday, June 26 to 11 a.m. on Sunday, June 27, the following PeopleSoft Buckeye Link (Campus Solutions/Student Information System) services will be unavailable.
UniPrint Receipt and Invoice Reporting Available Online
The UniPrint receipt and invoice reporting webpage has recently been updated to align with Workday processes and is now available online at https://uniprint.osu.edu/support/receipts-and-reports/print-services. The org field has been renamed “Cost Center” and all new Workday tags will be included on receipt for billing January 1, 2021 and after. All other reporting options will remain the same. If you are experiencing technical issues or have questions, please contact UniPrint Customer Service at uniprintcustserv@osu.edu.
Workday unavailable due to planned maintenance - Sat. 6/12 from 2 a.m. to 10 a.m.
Workday will be unavailable due to planned monthly maintenance on Saturday, June 12, from 2 a.m. to 10 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink article.
June GL Monthly Close
The June General Ledger monthly close deadlines are as follows...
New Payment Card Compliance FY22 Curriculum
Business and Finance has a new version of Payment Card Compliance training for FY22 that will be available in BuckeyeLearn beginning July 1, 2021. This 30-minute online curriculum includes the training on Payment Card Compliance and an assessment on the training. The course is primarily for any individuals who handle or process payment cards on behalf of the university or the medical center or who have a role that would affect the security of cardholder data. If you are in progress in the FY21 version of Payment Card Compliance, you have until the close of business on 6/30 to complete it before that version is closed and the new version would need to be restarted. See the full NewsLink article to review the module details and access the Payment Card Compliance curricula.
New Business Travel Lifecycle Curriculum
Business and Finance has a new travel curriculum available in BuckeyeLearn. Learners are able to add all the modules to their transcript in one curriculum or search for and complete the individual pieces as needed. The course is primarily intended for travel arrangers and travelers who want more information regarding the travel process. The modules are broken into the steps of the travel lifecycle. See the full NewsLink article to review the module details and access the full Travel curricula link.
Complete eSignature training before 6/30/21
On Wednesday, June 30, the current eSignature training courses in BuckeyeLearn will be retired and replaced with updated training.
Travel Partner Series
Ohio State's Travel Office is offering four (1-hour) sessions as a part of the travel partner series with American, Delta, Southwest, and United Airlines. The sessions are designed to bring the university's travel partners to an accessible forum to discuss return to travel updates and address your questions. Check out the full Business and Finance Travel post for more details and links for joining each session.