NewsLink Articles
Preparing for December 2021 System Retirements
Remaining activities for the university's Workday rollout include the retirement and shutdown of PeopleSoft data sources, BuckeyeOasis tools, and eReports and BuckIQ reporting services. Beginning November 1, access to these systems will be restricted to a small group of core users prior to system shutdown on December 31, 2021. Please review the full announcement for more detailed information on how to access common reports and historical data using new data tools.
Workday unavailable due to planned quarterly maintenance - Sat. 10/16 from 2 a.m. to 2 p.m.
Workday will be unavailable due to planned quarterly maintenance on Saturday, October 16, from 2 a.m. to 2 p.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink article.
Changes to Budget vs Actuals by Object Class Report
Several changes have been made to the "Budget vs. Actuals by Object Class" report.
- Added Current Period Expenditures column to Sponsor section
- Fixed Cost Share F&A Calculation
- Filtering enabled on Common Book only
Update on Previous Fiscal Year Purchase Orders
On August 23, the Office of the Controller and Enterprise Business Solutions (EBS) teams reported the issue that purchase orders in previous fiscal years may not have rolled forward into fiscal year 2022. The roll forward task has been re-run and a significant number of purchase orders have been rolled forward. There is a small subset that the teams are investigating and manually working through. If you have additional questions about roll forward purchase orders, please reach out to CTL-FDMRequests@osu.edu.
HR for Finance - Compensation Changes Report
The "HR for Finance - Compensation Changes" report can be used to identify changes to base wages and allowances for employees. The report has now been enhanced to allow users to view compensation changes resulting from the Annual Merit Compensation Program (AMCP).
Equity Balances by Balancing/Carry Forward Worktags Enhancement
During the week of October 4, the "Equity Balances by Balancing/Carry Forward Worktags" report will be updated in production to include several enhancements.
- Separate columns for encumbrances and pre-encumbrances will be added so that users can drill down into both columns and obtain more encumbrance details.
- A new prompt will be added to allow users to select a book.
- Additional ability to drill down into numbers to mirror sources and uses reporting.
Find Miscellaneous Payment Request Report
The "Find Miscellaneous Payment Request - OSU" report is now live and in production. If you had filters saved for the original "Find Miscellaneous Payment Request" report, please delete those filters and apply them to the new "Find Miscellaneous Payment Requests - OSU" report so that the old report can be hidden. We will be reaching out to users with saved filters to ask them to do this in the next week.
Waters Corporation Catalog Now in Round Trip Format
The Buckeye Buy hosted catalog from lab supplier Waters Corporation has been replaced with a RoundTrip catalog. View the Waters contract page (https://busfin.osu.edu/document/waters-corporation) for more details on the catalog and supplier information. This catalog is available in the university views (UNIV only) of Buckeye Buy.
Contact BF-Marketplace@osu.edu with questions.
New Asset Type – Vehicles - TTM (Transportation and Traffic Management)
A new asset type of “Vehicles - TTM” is now available that should be used for new or used fleet motor vehicle purchases and leases. This excludes off-road vehicles. Any vehicle that does not fit into this category should use the asset type of “Vehicle."
Finance September Office Hours
The next Finance Office Hours session will be held from 1 - 2 p.m. on Tuesday, September 28. The focus will be on Spend Categories and Retreat Updates. Use the MS Teams link to join. The MS Teams link will also be emailed to the Cost Center Manager mailing list.