NewsLink Articles
Clarifications for Several Financial Reports
Based on user feedback, additional clarifying information is being provided about several financial reports.
Customer Invoice Lines with Cost Center - Report to help reconcile accounts receivable at cost center level.
This report will provide units the ability to manage accounts receivable for Customer Invoices (external billing). The report provides customer payment information, receivables aging, and invoices in collections. The report can be generated at a cost center or balancing unit level as well as hierarchies.
Find Internal Service Delivery Lines by Cost Center - Report to review Internal Service Delivery with line memo details which helps for reviewing by cost center or cost center hierarchy.
This report will provide units with the tools needed to reconcile their internal purchased goods or services. Use of the date prompts will allow units to define the monthly period for reconciliation. The report can also be run by Internal Service Provider (ISP).
Requisitions for Internal Suppliers ISD - Report to review requisitions and purchase orders associated with ISDs. New fields include Gift, Assignee, and Expenditure Treatment.
This report is for use by Internal Suppliers and is needed to create the ISD entry. The report provides the worktags and funding sources for the ISD line entry. In addition, the report provides the requisition number that can be added to the ISD memo line for audit purposes and reconciliation.
Reminders for Updating Miscellaneous Payees
It's important to remember that the unique identifier (i.e. Tax Identification Number, SSN) must have dashes in the correct location "Identification #" on the Tax Information tab within the Miscellaneous Payee setup.
Please do not update a Miscellaneous Payee from your Inbox, instead use the find and edit functionality. Read the Find and Edit a Miscellaneous Payment Payee - UNIV and OSUP job aid within the Administrative Resource Center for more details.
Full job aid URL:
July GL Monthly Close
The July General Ledger monthly close deadlines are as follows...
Tuition Assistance Key Dates Autumn 2021
This article shares information about key dates for Autumn 2021 tuition assistance (or fee authorization) processing as well as links to more information about the tuition assistance programs at the university.
Summer GFA Expenses
Most Summer 2021 Graduate Fee Authorization (GFA) expenses were posted on Wednesday, 7/7/21. The target date for remaining expenses that will be manually posted is Friday, 7/16/21. To review Summer 2021 GFA expenses...
Workday unavailable due to planned quarterly maintenance - Sat. 7/17 from 2 a.m. to 2 p.m.
Workday will be unavailable due to planned quarterly maintenance on Saturday, July 17, from 2 a.m. to 2 p.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink article.
Correction Process Reminder for Units Receiving Internal Charges via ISD
This is a reminder about the correction process for units receiving internal charges via Internal Service Delivery (ISD).
For incorrect worktags, please complete a cost center journal entry to correct the posting and notify the Internal Service Provider (ISP) to update the worktags for future postings (i.e. UniPrint, etc.).
For incorrect internal charge amount, please contact the ISP who will correct the amount charged as they deem appropriate.
Please do not cancel or change any ISD that has been approved and posted.
SFO and CCD Roles Notified When Gift Worktag Values Are Created
When gift worktag values are created, the Senior Fiscal Officer and Cost Center Directors now receive a Workday notification in addition to the Cost Center Managers.
Payroll Accounting Adjustments Deadline Extended
The ability to post Payroll Accounting Adjustments (PAA) will be extended to noon on Monday, June 28. Any entries approved by noon on June 28 will post to the June accounting period. Questions can be directed to CTL-FDMRequests@osu.edu.
New Income Statement and Ledger Org Report with Categories
In order to convert equity most accurately from a Financial Statement perspective and ensure all balances tie back to the college or unit where the current state fund is "owned," the decision was made to convert all revenue and expense accounts (non-GFSA and non-OSP funds) using owner org. To help translate PeopleSoft data on ledger org instead of owner org to obtain cash balances, both an Income Statement and Ledger Org report have been built. A new report has also been added to include spend and revenue categories. The reports are available in the Reporting and Analytics Environment (RAE). Please direct any questions regarding the reports to CTL-BusinessProcesses@osu.edu.