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January GL Monthly Close

Publish date: January 10, 2020

The January General Ledger monthly close deadlines are as follows...

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Displaying 1 - 851 of 851

2025

April

Policy Updates: Deposit of Funds Policy and Petty Cash Funds, Change Funds and Cash Advance Payments Policy

FY26 Important UNIV Blanket Order Processing Information: Time Period - April 14 to June 30

B&H Photo April 2025 Holiday Schedule

Important Business Travel Updates

Important Request to Verify Area System Users for 2025

New and Upcoming Reporting Updates

March

Spend Authorizations Closed from Expenses Hub

Sources and Uses by Cost Center - Field Update

New Report Available for Grants Administrators

Stemcell Technologies Inc. Joins Buckeye Buy

FY25 Year-End Checklist for Finance and Supply Chain Activities

2025R1 Payroll Costing Allocation Changes

2025R1 New Salary Over the Cap Default Costing Allocations

Reminder: Payroll Accounting Adjustments with Retro Periods

Important FY26 Blanket Order Entry Changes

Business Processes Awaiting Action Report Group Changes

Buckeye Buy Updates as of March 10

February

Greetings Administrative System Users!

Enhancement to "Payroll Accounting Adjustment Status" Report

Enhancement to "Accounting Adjustment Status - OSU" Report

Reporting Update - Spend Category Hierarchy Grouping Rollup

Buckeye Buy Updates as of Feb. 24

Coming Soon: Updated Spend Category Hierarchies for Reporting

Quick Expense: Email/Receipt Scanning

Employee vs Independent Contractor Classification

Grants Reporting Updates

Procurement Reporting Updates

January

Save Time with Fastenal Order Templates

International Acknowledgement of Understanding Questionnaire Update

New Catering Equipment Rental Spend Category (SC11037)

Adaptive Planning Sheet/Report Visual Changes

New Report Group: Financial Transactions Awaiting Action

Coming Soon: 1099 Income Reporting Update for Payees

FY26 Blanket Purchase Order Entry

"Find Miscellaneous Payment Request Summary - OSU" Report Enhancement

"Find Requisition Details - OSU" Report Enhancement

Coming Soon: Payroll Accounting Adjustments with Retro Periods

2024

December

Mileage Reimbursement for January 2025

New Catering and Event Rental Catalogs in Buckeye Buy Jan. 1

Enhancements to "Find Suppliers - OSU" Report

Mass Close of Old Purchase Orders

Coming Soon: Update to PCard Application/Maintenance Request

Cost of Sales Worktag Changes and Validations on Expenditure Treatment (ET101)

Inactivation of Cost of Sales Spend Category (SC10258)

Enhancements to "Financial Balances Summarization with flexible selectable columns" Tableau Report

Find Supplier Requests

November

Tuition Assistance Key Dates Spring 2025

Christmas Holiday Check Printing

Resolved Discrepancies Between PI Portal and Workday Reporting

New Supplier Websites in Buckeye Buy as of Nov. 18

"Sources and Uses by Cost Center" Report Enhancements Replaces "Equity Balances by Cost Center and Fund Group"

Variance Analysis Reports Default Prompt Updates for FY25 Autumn Forecast

"Find Journal Lines - OSU - Posted Journals by Amount Type" Enhancements

Update to Reporting for Costing on Time Tracking Funding Overrides

Required Worktags Entry for Costing Allocations and Period Activity Pay (PAP)

Enhancements to "Flexible Payroll Expense Data" Tableau Report

Find Supplier Invoice Request (SIR) Summary - OSU

Internal Order Billing Training Updates

The Buying Experience

Quick Tip Text for Expense-Related Tasks

Visual Changes on Workday Project Summary

New Tableau Certified Data Source - Adaptive Operating Plan Lines from Workday

Plan Versus Actuals Suite Enhancement: Dynamic Plan Column Heading

Purchase Order Reporting Enhancements

Coming Soon: Projects Prompt to be Added to Supply Chain/Procurement Reporting

Asset Reporting Updates

Expense Mass Cancel Process

New Supplier Websites in Buckeye Buy

October

New University-wide Contract – Flowers and Occasion Gifts

Thanksgiving Holiday Check Printing

Policies Out for University-wide Feedback

Fraud, Waste, and Abuse Training Reminder

Coming Soon: New Requisition Fields for Freight and Other Charges

Match Exception Rule Changes

Enhancements to "Delegation History - OSU" Tableau Report

"Find Journal Lines - OSU - Posted Journals by Amount Type" Enhancement

Payroll Accounting Report Updates

Coming Soon: Cost of Sales Worktag Changes

New Report Group Added - Find Transaction Summary Reports

New Nelnet Commerce Manager Training and ARC Job Aid

Enhanced Search Results Available with Workday Assistant

September

University-wide Contracts for Gift Cards Available

Recent and Upcoming Reporting Enhancements as of Sept. 23

Travel Policy Updates

Reminder: FDM Worktag Clean Up/Inactivation

Recent and Upcoming Reporting Enhancements as of Sept. 9

Purchase Order Auto-Close Functionality

August

New University-Wide Contract – Entertainment Services

Enhancements for Internal Order Billing to Allow for Refunds/Credits

New Inbox Filter for SIRs Within CCH7

Recent and Upcoming Reporting Enhancements as of August 26

National Payroll Week September 2 - 6

PCard Forms Now Available in Workday

Coming Soon: Enhancements for Internal Order Billing to Allow for Refunds/Credits

Positions for Planning Report Updates

Streamlined Steps for Two HR Business Processes – Default Compensation

July

Period Close Day 5 Reminders for Journal Entries

Journal EIBs in Queued Status

Supplier Invoice Request and Miscellaneous Payment Request Trainings

Recent and Upcoming Reporting Enhancements as of July 29

PCard Forms Transitioning to Workday on August 12

FY24 Year End - Second Close Reminders

Subaward Supplier Contract Business Process Notification Updates

PCard Forms Transition to Workday: Information Session and Demonstration

Payroll Commitments for Biweekly Pay Period 14

Recent and Upcoming Reporting Enhancements as of July 15

History of OTDI Tableau Video

June

New Warranties Spend Category (SC11019)

New Journal Entry EIB Template Available July 12 at 5 p.m.

FY25 Equity Roll-Forward Timing

Travel Spend Categories and Expense Items

Requisition Reporting Enhancements

Payroll Commitments

New Expense Webpage

New Travel, PCard, and Expense Office Hours Starting July 2024

New Job Aid: Supplier Invoice Business Process for Capital Expenses

New Statistics Book Code

FDM Translation Tool to be Decommissioned July 31

FY25 Period Close and Department Fiscal Payroll Processing Calendar

Reminder: FY24 Year-end Business Document Clean Up

Improvement on Period Activity Pay Forthcoming

Tuition Assistance Key Dates Autumn 2024

Updated Look Coming Soon to the Student Information System’s Applicant Center, To Do List, and Holds Functionality

May

Relocation Expense Reimbursements Now in Workday

Forward Accruals Job Aid Updates

New Internal Supplier Invoice Matching Validations

Routing Changes for Internal Supplier Invoices Tied to Blanket POs with OSP Grants

"Delegation History - OSU" Tableau Report Enhancements

Business Process Delegation Updates for Finance and Human Resources

Changes to the Earnings Operations Policy

Recent and Upcoming Reporting Enhancements as of May 20

Annual Supplier Inactivation Project

Fiscal Year-end Check Printing

Subaward Issues with Roll-Forward Encumbrances

Catalog Format Change for Leadership Coaching Suppliers in Buckeye Buy

Magnetic Springs Back in Buckeye Buy

Processing of Cellular Service

FY24 Year-end Timelines

Earnings Operations: Grant Compliance and MOU Agreements

New Earnings Operations Training Course

Recent and Upcoming Reporting Enhancements as of May 6

New Suppliers in Buckeye Buy as of May 6

Fiscal Year-end Support: Travel Working Lab

Fiscal Year-end Support: PCard Working Lab

April

New Suppliers in Buckeye Buy as of April 22

Job Posting Process Changes Integrated into Workday

FY24 Year-end Business Document Clean Up

Cost Center Managers and Costing Allocations

Enhancements to "Delegation History - OSU" Tableau Report

FY25 UNIV Blanket Order Processing Time Period - April 15 to June 28

New Job Aid: Internal Order Supplier Invoice Printing

Process improvements, Financial Review Coming to Workday Job Postings

Outstanding Cash Advance – Reconciliation Process

March

B&H Photo April Holiday Schedule

Important Request to Verify Area System Users for 2024

Service Center Transaction Routing Change

Internal Supplier Invoice Print View

Recent and Upcoming Reporting Enhancements as of March 25

Tuition Assistance Key Dates Summer 2024

Error Message When Updating a Misc Payee Record

Travel Information Sessions: Cash Advances

Equity $0 Balance Clean Up

Earnings Operations Reminder – Vendor’s License Requirements

FY24 Year-end Checklist for Finance and Supply Chain Activities

Journal EIB Reminders

FY25 Blanket Purchase Order Entry

New Buckeye Buy suppliers as of March 11

Recent and Upcoming Reporting Enhancements as of March 11

February

Requisition Navigation Redirection

Non-PO Internal Order Billing Workflow Changes for Grants

"Financial Balances Summarization with Flexible Selectable Columns" Tableau Report

Update to Academic Units in Workday

Manager Foundations: Getting Started with Technology

Expanded Career Resources in Workday

Terminated Employees in the "Effort Certification Status Report – OSU"

New Supplier for Creating Supplier Invoice Requests

Split Position Designation Available on Spend Authorization and Expense Report

FDM Request Form Approval Changes Related to Earnings Operations

Recent and Upcoming Reporting Enhancements as of Feb 10.

FOD Project Capitalization

Adaptive Planning – Project Intake and Capital Planning Enhancements

Adaptive Planning – eBuilder Managed Projects Process Change

Buckeye Buy Internal Supplier Catalog Preferred Tag

Transactions Added to PI Weekly Confirmation Email

Travel Information Sessions

January

New "Business Processes Awaiting Action" Reports and Dashboard

New "Find Journal Lines - OSU - Posted Journals by Amount Type" Report

Enhancement to "Financial Balances Summarization" Tableau Report

Enhancement to "Find Supplier Invoice Details – OSU" Report

Business Process Notification Updates as of Jan. 29

Enhancement for the Miscellaneous Payment Request Process

Non Resident Alien and Wire Payment Process Changes

Supplier Invoice Workflow Changes

Important Actions Required for Earnings Operations: Publish Internal Rates

Internal Order Billing BuckeyeLearn Trainings Updated

Change to Default Worktags for Retro Pay on Grants with Salary Over the Cap

Business Process Notification Updates

New Schedule for Mass Closure of Old Purchase Orders

Use New Internal Order Billing Supplier Invoice EIB Template After 5 p.m. on Jan. 31

Business Process Approval Times – Miscellaneous Payment Request Reporting Enhancements

New University-Wide Contract – Drop-off Catering Services

New Charter Bus Contracts

2023

December

Period Activity Pay Issue from October Resolved

Love Data Week Feb. 12-16, 2024

Takara Bio USA Buckeye Buy Catalog

Planned Maintenance and Downtime for Student Apps. Jan. 28

Enhancements for Supplier Invoice and Supplier Invoice Requests

Mileage Reimbursement for January 2024

Late December Finance and Supply Chain Report Updates and Changes

New Graduate Fee Authorization Job Aid

Manager Foundations Training Session Dec. 21

Accounts Payable Reminder During December Holiday Week

Tuition Assistance Key Dates Spring 2024

Updates to Cash Advances for Human Subjects, Petty Cash, and Change Funds

December Finance and Supply Chain Report Updates and Changes

Changes to Buckeye Buy Catalogs

November

Retiree Group Term Life Insurance Payment Options

Enhancement to Customer Deposits

Planned Maintenance and Downtime for Student Apps. Nov. 18-19

New Workday Access Request Form Available in ServiceNow Nov. 13

New Exceptions Fields

Recent Finance and Supply Chain Report Updates and Changes

October

Period Activity Pay Error Message at Cost Center Manager Approval

New Workday Access Request Form Coming Nov. 13

New Training Available on Federal Work Study for Finance

Internal Order Billing Training

General Ledger Balance

Report Enhancement: Delegation History - OSU (Tableau Report)

Federal Contractors and Executive Order 14026

Recent Report Changes and Enhancements

Coming Soon: Supplier Invoice/Supplier Invoice Request Approval Changes

September

New Workday Feature: "Model My Pay" Goes Live on Oct. 4

Financial Worktag Clean-Up

Requisition and Purchase Order Notifications

Planned Maintenance and Downtime for Student Apps Oct. 13 - 15

Spend Authorizations Closed from Expenses Hub

Travel Office Hours – Updated Teams Link

Enhancement to Principal Investigator Weekly Transactions Email

B&H Photo Upcoming Observed Holidays

New Functionality to Allow Customer Deposit Attachments

Manager Foundations Training

Effort Certification Reminders Coming This Month

Earnings Units: Sales Tax Payable

Business Assets and Trackable Spend Categories

"OSU Plan vs Actual by Cost Center" Report to be Decommissioned

Workday Training Tenant Refresh Schedule Update

Effort Certification Enhancement Now Available

"Find Spend Authorization Summary – OSU" Report Enhanced

New Process Tips and Tricks: Miscellaneous Payments

August

National Payroll Week September 4 - 8

Managerial Trial Balance Report Change

Report Enhancement: Flexible Payroll Expense Data (Tableau Report)

New Reporting on Business Process Approval Times Now Available

FDM Worktag Reference Guide Updates: Driver and Related Worktags

Role Pairing Removal for Cost Center Manager and Fund Transfer Approver

New Workday Alerts During Period Close for "Created" and "In Progress" Journals/Fund Transfers

Reminder: Internal Order Billing for Internal Service Providers

Delay in Internal Purchase Order Closures to Support New Internal Billing Training

Recent Report Enhancements

Reminder: New Unit Monthly Reconciliation Checklist

New Internal Billing Process Affects Balances on Financial and Grants Reporting

Payroll Accounting and FD101

July

Manager Resources for Onboarding New Employees

Report Enhancement: Flexible Payroll Expense Data (Tableau Report)

Coming Soon: Reporting on Business Process Approval Times

New Monthly and Annual Financial Trending Reports Available

New Process Tips and Tricks: Requisitions

Miscellaneous Payment Request Send Back Issue Corrected

Workday Search Tip for Ohio State Stores Inventory

New Internal Order Billing for Internal Service Providers

Procurement Agreement Expedited Review Process

Spend Authorization Roll-forward

October 2023 PeopleSoft Student System URL Changes

Tuition Assistance Key Dates Autumn 2023

June

Planned Maintenance and Downtime for Student Apps July 8-9

Asset Business Processes Updated to Support Completion of Off-Campus Stewardship Form

New Unit Monthly Reconciliation Checklist

FY24 Equity Roll-forward Timing

FY24 Period Close and Department Fiscal Payroll Processing Calendar

Faculty Early Start Earning

FY24 Procurement Bid Thresholds

Miscellaneous Payment Request Send Back Known Issue

Workday Inbox Filters: New for Supply Chain, Finance Tasks

New Format for Workday Planned Maintenance Reminders

Report Enhancement Coming Soon: Find Requisition Summary – OSU

Report Update: Sources and Uses – Variance Analysis

Spend Authorization Roll-forward

OSU Surplus Catalog Though Buckeye Buy

Important Year-end Processing Information and Procurement Obligations Roll-forward on June 30

May

Subaward Issues with Roll-forward Encumbrances

New Expenses Hub in Workday

Find Credit Cards – OSU Report

Misc. Payment Request Operational Journal Issues

Ad Hoc Bank Transaction Operational Journal Issues

Fiscal Year-end Timelines

Updated Logic for Credit Card Transactions – OSU

Retired Job Aids

PCard Training Update

Workday Unavailable Due to Planned Quarterly Maintenance - Sat. 5/20 from 2 a.m. to 1 p.m.

Changes to Buckeye Buy are Live

April

Buckeye Buy Unavailable 6-10 p.m. on May 6 for Transition to Ordering Within Workday

Buckeye Buy Changes Coming May 8

Requisition Sourcing Changes in Workday

Coming Soon: Enhanced Workday Ordering Job Aid Updates

Coming Soon: Changes to Non-Catalog Spend Category Name

Required Information for Position Restriction and Job Requisition Business Processes

FY24 UNIV Blanket Order Processing Time Period - April 17 to June 30

Water Service Blanket Purchase Order Information for FY24

Getting Ready for Upcoming Buckeye Buy Changes

Catering Service Line Added to Most Drop-off Catering Marketplace Service Catalogs

New University-Wide Contract – Local Accommodations and Event Space

Encumbrances for Blanket Purchase Orders

Enhancement to "Positions for Planning" Report

Enhancement to "OSU – Find Assets" Report

Fiscal Year-End Support: Travel Working Sessions

Fiscal Year-End Support: PCard Working Sessions

Important Request to Verify Area System Users for 2023

Participate in Upcoming Institutional Data Drafting Sessions

March

New Supplier/Payee Setup Form

Coming Soon: Updated Logic for "Credit Card Transactions – OSU" Report

Workday Unavailable Due to Planned Monthly Maintenance April 15

Update to Period Activity Pay Validations for Grants

Travel Training Update

Coming Soon: "Equity Balances by Balancing/Carry Forward Worktags - Summary" Report

FY23 Year-end Checklist for Finance and Supply Chain Activities

Coming Soon: Report Enhancements to "New Hires, Additional Job and Change Job by Organizations" Report

Confirm, Update Default Workday Deliver-to Location

New Service Helps University Secure Tech and Data

Simplified Period Activity Pay Format Anticipated with Workday Release

Tuition Assistance Key Dates Summer 2023

Match Exception Basics – New Training

Business Leave Job Aid Updated

Job Family, Job Family Group and Fringe Basis Added to Reporting and Analytics Environment (RAE)

Positions for Planning Enhancement

"Plan vs. Actuals by Plan Worktags" Report

"Find Requisition Summary - OSU" Report Enhancements

Changes Coming to Buckeye Buy Experience

February

Workday Inbox Habits

Coming Soon: Report Enhancements for Internal Supplier Transactions

Workday Unavailable Due to Planned Monthly Maintenance March 4

Workday Release 2023R1 Coming March 11

Planned Maintenance and Downtime for Student Apps March 11

Workday Unavailable Due to Planned Quarterly Maintenance - Sat. 2/18 from 2 a.m. to 1 p.m.

New Quick Reference Guide: Transaction Dates in Workday that Drive Accounting

Adaptive Planning – FY24

WatchWire to Streamline Utility Invoice Process with Workday

FY24 Blanket Purchase Order Entry

Buckeye Buy Shopping Experience Transition in Workday

Supplier Contract Changes Feb. 10

“COVID Spend” Dashboard to be Decommissioned Feb. 13

Forthcoming Journal Line Report Enhancements

Coming Soon: Sources and Uses – Variance Analysis Suite

Human Resources Technology Webinar Series

January

Student-Related Institutional Definitions Being Finalized

New Year, New Cybersecurity for You Activities

Buckeye Buy Unavailable Due to Planned Maintenance from 5 p.m. to Midnight on Feb. 6 and Feb. 8

Changes to Company, Contract Type on Supplier Contracts in Workday Coming Feb. 2023

New Blanket PO Notification

Business and Finance Policy Hosting Changes

Grants Can be Used on Position Restriction Costing

Payroll Encumbrance Adjustments

Coming Soon: "Workers on Leave for Cost Center Managers" Report Enhancement

"Find Journal Lines – OSU Payroll Detail" Report Enhancement

“Find Credit Card Transactions for Worker Organization Assignments" Report to be Decommissioned Feb. 28

"Find Spend Authorization Summary – OSU" Report Enhancements to Better Track Spend Authorizations Requiring International Travel AOU

Workday Unavailable Due to Planned Monthly Maintenance Jan. 14

2022

December

Unmapped Fringe Benefits Issue

Collibra Data Catalog License Expires Dec. 22

Finance January Office Hours

Planned Maintenance and Downtime for Student Apps Dec. 10

Human Resources Technology Webinar Series

"Find Requisition Summary – OSU" Enhanced to Better Track News Supplier Requests

"Find Journals OSU" Report Enhanced

November

Workday Unavailable Due to Planned Monthly Maintenance Dec. 10

Travel Update – Acknowledgement of Understanding (International Travel)

Workday Update for Spend Authorization and Expense Report (Business Purpose)

UNIV Check Run and Pickup During the Academic Recess

Procure to Pay Operations during Dec. 27 – Dec. 30 Academic Recess

Principal Investigator Spend Authorization and Expense Report Notification Improvements

Privileged Access Management System Update Dec. 8

Workday Office Hours

Workday Unavailable Due to Planned Monthly Maintenance Nov. 19

Department Fiscal Payroll Processing Calendar and Period Close Reminders

New Business and Finance Training and Help Resources

Upcoming Finance and Supply Chain Reporting Updates

Participate in International Fraud Awareness Week!

Cybersecurity Days Community Forum Recordings Available

BuckeyePass to Protect Sponsored Guest Process

October

Salary Over the Cap Visibility Changes

OnBase Reporting and Job Aids Now Available

Cost Center Director and Senior Fiscal Officer Transaction Process Flow Routing Updates

Tableau Server Fundamentals Training

Finance November Office Hours

Buckeye Buy Catering Orders for Columbus Campus

Report Enhancements: "Find Miscellaneous Payment Request Summary – OSU" and "Find Expense Report Details – OSU"

Coming Soon: Changes to the Equity Balances by Balancing/Carry Forward Worktags

Changes to Sources and Uses Suite Can Affect Saved Filters

Tableau Payroll Reports New View Shows GL Payroll Data with Hours and Amount

New University-Wide Contract for Flowers and Gift Baskets

Institutional Definition Initiative

Cybersecurity Days Oct. 19

New Workday Training Tenant Available to All Users

Reporting 2.0 Simplifies Common BuckeyeLearn Reports for Managers

Graduate Tuition Assistance Expenses to Post Oct. 18

New Initiative to Create Institutional Definitions for Data Consistency and Clarity

September

Finance October Office Hours

Asset Coordinator Field Must be Populated for all Business Assets

Training Inventory for Finance and Supply Chain

"Find Internal Service Delivery Lines by Cost Center" Report Enhancement

Workday Unavailable Due to Planned Quarterly Maintenance Oct. 22

MS Office 365 Virtual Instructor-led Training Available

Competitive Bid Waiver Process Guide

Tuition Assistance Key Dates Spring 2023

Career Roadmap Move to Production in Workday

New Supplier Registration Site Available Oct. 17

New Miscellaneous Payment Request Reports in Production, Older Reports to be Decommissioned

Report Enhancement: "Find Expense Report Summary – OSU" and "Find Expense Report Details – OSU"

New Process Tips and Tricks: Match Exceptions

New! PCard Overview Course Available

"Cost Center Assignable Roles – OSU" Report

Cybersecurity 4 You - Fall Activities Release

Changes to BuckeyePass/Duo in September

Workday Position Title Integrates with Identity Management

"Credit Card Transactions – OSU" Report Saved Filters

New Process Tips and Tricks: Supplier Invoice Request (SIR)

National Payroll Week September 5 - 9

Planned Maintenance and Downtime for Student Apps Sept. 23

Finance September Office Hours

August

Changes to BuckeyePass/Duo in September

OTDI Data Services Web Refresh

Workday Unavailable Due to Planned Monthly Maintenance Sept. 3

Workday Release 2022R2 Coming Sept. 10

Flexible Payroll Expense Details Available in Tableau

Adaptive Operating Plan

Period Close and Department Fiscal Payroll Processing Calendar

Workday Release Updates Meeting for Finance, Supply Chain, and Payroll Accounting

New Expense Reports in Production, Older Reports Decommissioned

Quick Orientation to Business Travel at Ohio State Released

Managers and HR Consultants Can Now Assign Employees from One Manager to Another in Workday

Workday Unavailable Due to Planned Monthly Maintenance Aug. 13

Finance August Office Hours

Workday Email Display Name Change

Newark Corporation in Buckeye Buy

Batteries Plus in Buckeye Buy

Missing Data in June and July 2022 Datasets, RAE Data Load Issue

Fix for Offer Letters in OnBase

July

Workday Enhancements Improve Experience for Job Applicants and Managers

Cost Center - FDM Values Report Includes Cost Center Manager Role

Revised: Personal Expense Checkbox on Expense Report and Repayment Process

Payroll Expense Reporting Available in Tableau

Encumbrance Logic Change on Financial Reports

Requisition Exceptions Report Enhancement

Enhancements Coming Soon: Expense Report Exceptions Report

“Find Expense Reports - OSU," “Find Expense Report Lines,” and “Find Expense Report Lines for Organization" to be decommissioned Aug. 31

Find Cash Advances - OSU

Workday Period Activity Pay Security Enhancements

9/12 Costing Allocation for August

Planned Maintenance and Downtime for Student Applications July 17

Workday Unavailable Due to Planned Quarterly Maintenance July 23

Payroll Encumbrances for 9-month Faculty

Prepaid Airfare Ghost Card Selection with Corporate Travel Planners/Concur

Spend Authorization Mass Close

Airfare Expense Report Processing

Schedule to Run the 120 Day Award Closeout Report To Reduce Run Time

Procurement Office Hours for FY23

June

"Credit Card Transactions – OSU" Enhancements

Policy Updates and Browser Cache

Finance and Supply Chain Drop-In Office Hours

"Find Spend Authorization Summary – OSU" and "Find Spend Authorization Details – OSU" Report Enhancements

Buckeye Buy Login Screen New Search Options

Mileage Rate Mid-Year Update - July 2022

Graduate Tuition Assistance Expenses to Post 7/6

Bottled Water Service Spend Category

Year-end Checklist for Finance and Supply Chain Activities

Freight on Requisitions

“Find Supplier Invoice Requests” and “Find Supplier Invoice Requests – OSU" to be decommissioned June 30

Fiscal Year 2023 Period Close Calendar

Cybersecurity for You (C4U) Summer Activities Released

Airfare Expense Report Processing – FY23 Changes

Workday Unavailable Due to Planned Monthly Maintenance June 11

May

Three Workday Spend Authorization Reports to be Decommissioned June 30

"Credit Card Transactions Not Expensed – OSU" to be Decommissioned June 30

"Find Supplier Invoices" has been decommissioned

"Payroll Funding – Period Activity Pay – Expired Funding" Report

Encumbrance Training

Digi-Key electronics Joins Buckeye Buy June 1

Subaward Issues with Roll-forward Encumbrances

Job Requisition Recruiting Instructions Changes

Human Resources Office Hours June 9

Graduate Associates Application and Hiring Process Enhancements

Fiscal Year-End Support: PCard Working Sessions

Health System Position Control Enhancements

Tuition Assistance Key Dates Autumn 2022

Procurement Office Hours June 2022

Workday Unavailable Due to Planned Quarterly Maintenance May 21

Your Workday Homepage Will Have a New Look on May 24

Finance June Office Hours

Enhancements Made to the Denial Option Within Select Finance and Supply Chain Business Processes

Non-Student Accounts in Collections Converting to Workday the Week of May 16

Requisitions App Now Has Simplified Navigation

Planned Maintenance and Downtime for Student Applications May 21

April

Human Resources Office Hours May 4

Tableau Year 3 - Blog Series Recap for NewsLink

Supplier Name Changes in Buckeye Buy

New Skilled Trades Supplier Catalogs in Buckeye Buy

Your Workday homepage will have a new look on May 24

New RoundTrip Catalog from Neta Scientific

New Workday Inbox Filter for Match Exception Tasks

Workday Worker Profile Update

Enhancement to Approval Steps Within Select Finance and Supply Chain Business Processes

Important Request to Verify Area System Users for 2022

New Journal Entry EIB Template Available April 21 at 5 p.m.

New Internal Supplier for Special Order Gases

New Workday Inbox Filter Job Aid

Clinical Trials Reference Document Now Updated

Encumbrances for Blanket Purchase Orders

Tableau Year 3 - More Insights from the Tableau Use Survey at Ohio State

Annual IDP Training Requirement for Workday Users

Finance April Office Hours

New Process Tips and Tricks Information

Finance and Supply Chain Workday Report Inventory

Tuition Assistance Key Dates Summer 2022

Tableau Year 3 - Tableau Collaboration Grows a Community at Ohio State

FY23 UNIV Blanket Order Processing Time Period - April 18 to June 30

"Find Supplier Invoice Details – OSU" and "Find Supplier Invoice Summary – OSU" Reports Enhancements

March

Workday Unavailable Due to Planned Monthly Maintenance April 9

New Power Washing, Window Cleaning, Roofing Services, and Specialty Dental Supply Buckeye Buy Catalogs

Grant Treatment Worktag Needed on Patient Care Costs, International Travel, and Alternations and Renovations Expenses

New Price for University Cash and Check Deposit Bags

Workday Journal Line Reload Week of April 5

Enhancements Coming Soon: "Find Purchase Order Details – OSU"

Enhancements Coming Soon: "Purchase Order Remaining Balances – OSU"

Enhancements Coming Soon: "Find Requisition Details – OSU"

"Find Requisitions" and "Find Requisitions by Unit – OSU" Reports to be Decommissioned March 31

New Date for Workday Career Site Update

Procurement Office Hours - March 2022 - April 2022

Tricky Tax Times Awareness Activity Available from C4U

Tableau Year 3 - Workday, Meet Tableau at Ohio State

Planned maintenance and downtime for Student applications March 12

Workday Release 2022R1 Coming March 12

Workday 2022R1 Recruiting Change: New Career Site UI

Tableau Report Enhancements: “Historical eTravel - Payment Request” and “Historical eTravel - Travel Exception”

Enhancements Coming Soon: "Find Internal Service Delivery Lines by Cost Center"

Enhancements Coming Soon: "Find Purchase Order Summary – OSU"

Organizing Your Work Office Hours Recording Now Available

Tableau Year 3 - Supporting the Ohio State Pandemic Response

Reminder: Protecting Ohio State Data Just Got Easier

Working Together as Buckeyes to Thwart Cybersecurity Threats

February

e-Activity Presentation Materials Available

Organizing Your Work Session for the Research Community

OSU Find Assets Report

Enhancements coming to the "Credit Card Transactions – OSU" Report

Workday Unavailable Due to Planned Monthly Maintenance March 5

"Find Requisitions" and "Find Requisitions by Unit – OSU" to be Decommissioned on March 31

In Progress Journals

Workday Unavailable Due to Planned Quarterly Maintenance Feb. 19

"Find Supplier Invoice Summary – OSU" Report

Coming Soon: "Find Supplier Invoice Funding Detail – OSU" Report

New "Created by Worker" Field in "Payroll Accounting Adjustment Status" Report

Finance February Office Hours

Update to the Other Funding Report

Three Years of Tableau at Ohio State

Decommission of eTools and Introduction to Source for Historical Data

January

Planned maintenance and downtime for Student applications Jan. 29

Conversion has Begun for Specific EIB Templates

e-Activity Update Research Reporting Presentation

Changes to Graduate Fee Authorization Encumbrances

New Job Aid for Initiating One-Time Payments for Taxable Items

Updated Resources for One-Time Payments

Expense Report Workflow Change

Use Marketplace Quotes in Buckeye Buy to Import Quotes into Workday

Tuition Assistance Key Dates Spring 2022

Business Leave

Adding Attachments to Transactions

Finance January/February Office Hours

Workday unavailable due to planned monthly maintenance - Sat. 1/8 from 2 a.m. to 10 a.m.

2021

December

Asset Physical Custody Prompt Enhancement

PeopleSoft Purchase Orders to Close in January 2022

"Find Purchase Orders" and "Find Purchase Orders – OSU" to be Decommissioned on Jan. 31

Changes to One Time Payments

Research Reporting and Principal Investigator Office Hours Recordings

Travel and PCard Office Hours 2022

November

Finance December Office Hours

Workday unavailable due to planned monthly maintenance - Sat. 12/11 from 2 a.m. to 10 a.m.

Other Funding Timeout Issue Resolved

Update to Costing Allocation Enhancement: Earnings Excluded from Salary Over the Cap

Principal Investigator Reporting Office Hours

HR/FIN PeopleSoft and Legacy Reporting Retirement Reminder

Costing Allocation Enhancement: Earnings Excluded from Salary Over the Cap

Supplier Invoices Approval Routing

Grants Administration Updates

Spend Category Request Form Update

General Funds and General Funds Allocation Job Aid

Asset Physical Custody Report

Report: In Progress Business Processes by Cost Center for Company Level Security

Changes to Supplier Invoice Overdue Approvals Reports

Workday unavailable due to planned monthly maintenance - Sat. 11/20 from 2 a.m. to 10 a.m.

Research Reporting Office Hours

Procurement Office Hours - Nov. 2021 - Feb. 2022

Finance November Office Hours

Internet Explorer Phase Out and Buckeye Buy

Cybersecurity Days 2021 – All Content Available!

Subaward Office Hours

October

Department Fiscal Payroll Processing Calendars

Requisition Exception Report

Find Awards – OSU Report Enhancements

Transfer Account Custom Validation Added

Other Funding and Faculty Financials Reports

Research Reporting Office Hours Follow Up

Improvements to Workday Grant Management Released

Projects Sources and Uses Report

Changes Coming to the Purchase Order Remaining Balance Report

Default Clearing Fund

Finance October Office Hours

Approver Delegation

Federal Work Study Business Process

Graduate Tuition Assistance Expenses to Post 10/19

Research Reporting Office Hours

Preparing for December 2021 System Retirements

Workday unavailable due to planned quarterly maintenance - Sat. 10/16 from 2 a.m. to 2 p.m.

Changes to Budget vs Actuals by Object Class Report

Update on Previous Fiscal Year Purchase Orders

HR for Finance - Compensation Changes Report

Equity Balances by Balancing/Carry Forward Worktags Enhancement

Find Miscellaneous Payment Request Report

Waters Corporation Catalog Now in Round Trip Format

September

New Asset Type – Vehicles - TTM (Transportation and Traffic Management)

Finance September Office Hours

Ten-Digit Dialing Reminder

Finance and Supply Chain Reporting

Workday Procurement Requisition Worktag Template

New Journal Entry EIB template - Update Now

Workday Buying Experience Office Hours

Prepaid Supplier Invoices

Additional Ad-Hoc Approver Functionality Available

Journal Sources Help Materials Updated

Register for Cybersecurity Days 2021

Research Reporting Updates

August

National Payroll Week September 6 - 10

Previous Fiscal Year Purchase Orders

Quarterly IDP Training Review - September 2021

Workday unavailable due to planned monthly maintenance - Sat. 9/4 from 2 a.m. to 10 a.m.

Catering Catalogs in Buckeye Buy

New Job Aid: Complete an Enterprise Interface Builder (EIB) Template

PCard Distribution Update

Workday Release 2021R2 Coming on Sat. 9/11

Workday unavailable due to planned monthly maintenance - Sat. 8/14 from 2 a.m. to 10 a.m.

C4U Level 3 Now Open

Recently Awarded University-wide Contracts

New Job Aid Available: Procuring Goods and Services

July

eReports, BuckIQ, and database December 2021 retirements

General Funds Balance Report Decommissioned on August 2

Clarifications for Several Financial Reports

Reminders for Updating Miscellaneous Payees

July GL Monthly Close

Tuition Assistance Key Dates Autumn 2021

Summer GFA Expenses

Workday unavailable due to planned quarterly maintenance - Sat. 7/17 from 2 a.m. to 2 p.m.

Correction Process Reminder for Units Receiving Internal Charges via ISD

SFO and CCD Roles Notified When Gift Worktag Values Are Created

June

Payroll Accounting Adjustments Deadline Extended

New Income Statement and Ledger Org Report with Categories

General Funds Tracking

Finding a Journal That Hasn’t Been Submitted

6/26 Planned maintenance and downtime for Student applications

UniPrint Receipt and Invoice Reporting Available Online

Workday unavailable due to planned maintenance - Sat. 6/12 from 2 a.m. to 10 a.m.

June GL Monthly Close

New Payment Card Compliance FY22 Curriculum

New Business Travel Lifecycle Curriculum

Complete eSignature training before 6/30/21

Travel Partner Series

Changes Made to "OSU - Find Assets" Report

New Fiscal Year 2022 Travel Guidelines

Accounts Payable Fiscal Year-end 21 (FY22) Reminders

May

May Period Close

Reminders About Attachments and Comments

Asset Creation

Sales Item Requests

Updates Made to the “Find Purchase Orders - Multi Criteria” Report

Workflow for Internal Suppliers Streamlined

Fund Transfer Workflow Changes

Archived Financial eReports now available in EDM

Quarterly IDP Training Review

Getting Help with Workday

New Income Statement and Ledger Org Report

Finance Office Hours for Cost Center Managers and Accountants

Workday Unavailable Due to Planned Quarterly Maintenance - Sat. 5/22, 2 a.m. to 2 p.m.

Miscellaneous Payment Request “Save for Later” Functionality Fixed

Internal Service Delivery Routing and Low Dollar Amounts

Enterprise Document Management System Downtime and Upgrade

May GL Monthly Close

April

Supplier Invoice Request Notifications

Hands-on Tableau Help

Fund Transfer Journal Reminder for Accountants and Accounting Managers

FY22 UNIV Blanket Purchase Orders to Contract Suppliers

Travel and PCard Office Hours 2021

New Journal Entry EIB Template - Update Now

Contracts Awarded for Captioning and Transcription Services

Workday unavailable due to planned maintenance - Sat. 4/10 from 2 a.m. to 10 a.m.

eActivity Proposal Reports Now Available with Workday Data

FY22 UNIV Blanket Order Season Processing Time Frame, April 1 through May 31

Change to Miscellaneous Payment Request Process

Updated Business Process and Workflow for Service Center PCard Transactions

New Workday Process for Earnings Operations and Internal Service Providers

Cybersecurity for You (C4U) - Now Offering Donations to Ohio State Charities as Platform Rewards

April GL Monthly Close

March

ASSIST Online Help Discontinued March 31

Awards component of eActivity available with Workday data

Workday unavailable due to update and planned maintenance - Sat. 3/13, 2 a.m. to 10 a.m.

UniPrint, Ohio State’s Print Center of Expertise

BuckeyeLearn Courses Replace B&F Core Curriculum

GFA Key Dates Spring Term 2021

March GL Monthly Close

3/13 Planned maintenance and downtime for Student applications

February

New Requisition Deliver To Validation

Blanket Purchase Orders and Invoices

Transactions Split Between Two Cost Centers

Attach Vendor Setup Form When Requesting a New Supplier

Workday Quick Tips

February GL Monthly Close

Workday unavailable due to planned monthly maintenance - Sat. 2/20, 2 a.m. to 10 a.m.

Internal Supplier Requests

FDM Translation Tool Not Intended for Long-term Use

Ability to Post Purchases Directly to Inventory Accounts

Workday Quick Tips

Collections: Past Due Accounts Receivable in Workday

January

Workday Quick Tips

Upcoming Monthly Pay

FN8QAD Database Environment Unavailable February 5

January GL Monthly Close

Spend Category Crosswalk - New Document

January 2021 RAE, Tableau, and Collibra Rollouts and Refinements

Updating Workday Deliver-to Location

Administrative Resource Center (ARC)

User Support Office Hours

Workday Quick Tips

Workday Adaptive Planning: Design and Construction Project Requests

Reports and Reporting Crosswalk Now Available

Expensing PCard Transactions

Upcoming Biweekly Pay

Changing Your Work Space in Workday

Workday and eStores - New Terminology

FN8QAD Database Environment Unavailable January 14 Through 15

2020

December

Limited PeopleSoft Finance Access January 1

Latest Workday Implementation Freeze Dates for December and January

Some Workday Courses Available in Video Format

Historical Data Conversion Complete Late January

December 2020 Period Close

Important Workday Implementation Freeze Dates for December and January

PeopleSoft HR View-Only

12/18 Planned maintenance affects Student applications

December GL Monthly Close

Important Request to Verify Area Student System Users for 2021

Cybersecurity 4 You (C4U) Reward Points Reset on Feb. 1

November

Important Workday Implementation Freeze Dates for December

PCards Available for Sponsored Projects

HR and Payroll for Fiscal Staff Course Now Available

December 2020 PCard Reallocation

11/21 Planned maintenance affects Finance, HR and Student applications

Under Enrolled Student Account Codes Used in Error

November GL Monthly Close

October

Payroll Clearing and Transition to Workday

Making Purchases in Workday

Important Workday Implementation Freeze Dates for November

November 2020 PCard Reallocation

Rules Engine Freeze Date in PeopleSoft

October GL Monthly Close

Workday Deadline: Balances in PCard Clearing Account (61206)

Workday Security Roles and Training

Important Workday Implementation Freeze Dates for October

Procurement Agreements in OnBase

Updated PCard Forms

DocuSign behind BuckeyePass

October 2020 PCard Reallocation

September

Hotel Direct Bill Payment Process Update

Microsoft Teams and OneDrive Training

Register for Cybersecurity Days 2020!

9/19 Planned maintenance affects Finance, HR and Student applications

HR Connection Launches September 21

New Illumina and Leica Biosystems Supplier Websites in eStores

Coming Soon: Applied Industrial Technology and Miltenyi Biotec Supplier Websites

September 2020 PCard Reallocation

September GL Monthly Close

August

Advance Notice About Late DW Finance Data on 8/26

National Payroll Week September 7 - 11

Return-to-campus Kits Available Through eStores

Procurement Agreement Process OnBase Training

GFA Key Dates Autumn Term 2020

Workday Training Timeline

Grants Management Using PI Portal and Workday

August 2020 PCard Reallocation

August GL Monthly Close

July

What’s new with RAE, Tableau and Collibra - Summer 2020

July GL Monthly Close

Fastenal, New Primary Supplier on the Maintenance Repair Supply Contract

July 2020 PCard Reallocation

Online Workday Calendar Updated

June

OSU Stores Offers PPE

June GL Monthly Close

Deadline Set for FY20 Workflow and Interunit Journals

6/6 Planned maintenance affects Finance, HR and Student applications

May

New Department Budget Tables for Fiscal Year 2021

How to Secure Your Home Office

June 2020 PCard Reallocation

Workday Terminology: Non-Employee Population

UNIV Accounts Payable FY20 Year End Reminders

UNIV Accounts Payable - Match Exception Reminder

FY20 Receipts Deadline for Capitalized Assets and Tracked Non-Cap Assets

Asset Coordinators - FY20 Physical Inventory and Equipment Review (PIER) Prep

Ohio State Offers Free Anti-Virus and Security Tools for Personal Devices

5/16 Maintenance and downtime for the HR system and related applications

Workday Timeline Update

GFA Key Dates Summer Term 2020

May GL Monthly Close

May 2020 PCard Reallocation

April

PCard COVID-19 Updates

FY20 PIER Update

UNIV AP Operations During COVID-19 Response Period

Reminder to Close Purchase Orders

4/18 Maintenance affects the HR system and related applications

April GL Monthly Close

April 2020 PCard Reallocation

March

4/4 Maintenance affects the Student Systems

Workday Timeline Extended

Water Delivery Changes Due to COVID-19

Accommodations - Temporary Rates

Updates to Central Receiving, Mail Services and other P2P Operations

University Bookstore Order Delays

Technology Strategies to Keep Working during the Coronavirus outbreak (COVID-19)

3/14 Maintenance affects the HR, Finance, Student Systems and related applications

More BuckeyeLearn Personalization with Learner Home

Q&A Shared from Supply Chain Leader Webinar Series

Actions Required: Payroll Accounting and Commitments

March GL Monthly Close

March 2020 PCard Reallocation

February

Workday Transition - TPA Deadlines Impacted

Balances in PCard Clearing Account (61206)

Register Now for Travel Workshops (Introductory and Advanced) and Webinars

Workday and AP

FY21 UNIV Blanket Order Season Processing Time Frame, March 2 through May 15

February GL Monthly Close

February 2020 PCard Reallocation

January

Register Now for Travel Workshops (Introductory and Advanced)

Not Sure Where to Go? Begin Your Search with Compass!

New Travel Benefits

Mileage Reimbursement Update

FY20 PIER Moved up for Workday Transition

Travel Newsletter - January 2020

Asset Management Newsletter - January 2020

January GL Monthly Close

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