NewsLink Articles
Q&A Shared from Supply Chain Leader Webinar Series
Thank you to all who were able to participate during the recent Supply Chain Leader Webinar Series. There have been multiple requests to share the Q&A portion of these sessions. See the full NewsLink article for a Box link that contains specific Q&A report out documents for Accounts Payable, Inventory, Procurement, and Supply Chain Management.
Actions Required: Payroll Accounting and Commitments
The items below were recently shared with the finance community at Ohio State.
Item 1 - For employees currently working on grants, their funding end dates will not convert to Workday and encumbrances may incorrectly run through the end of the project.
For example: a grant's end date is 12/31/20, but the individual's funding end date is 8/31/20. Once converted to Workday, the funds will encumber through 12/31/20. If you want the encumbrance to end on 8/31/20, a Costing Allocation will need to be done once Workday is live. Please discuss this with your grants managers and principal investigators, as their grant balances may be impacted.
Item 2 - As a best practice, once a Federal Work Study student's award has been exhausted, please remove all Federal Work Study funding from the Department Budget Table, as well as transfer the student into a non-Federal Work Study position.
Item 3 - Please review the key Expenditure Treatment updates, which were recently shared with Senior Business Officers.
March GL Monthly Close
The March General Ledger monthly close deadlines are as follows...
March 2020 PCard Reallocation
The reallocation deadline for March 2020 is Monday, March 30.
Workday Transition - TPA Deadlines Impacted
During the next few months while converting to Workday, current program deadlines for Travel, PCard, and Asset Management (TPA) will be impacted. Be sure to look for communications from the Enterprise Project for important tasks and related deadlines to ensure a smooth transition.
Balances in PCard Clearing Account (61206)
A university-wide review of the PCard clearing account (61206) in the General Ledger reveals that funds across many college/departments continue to show balances from FY20 activity. These balances represent unreconciled transactions on PCards assigned to the college/department units. It is critical that all charges in the PCard clearing account be reallocated to the appropriate expense account by fiscal year-end.
Register Now for Travel Workshops (Introductory and Advanced) and Webinars
The Travel Office has arranged for several classroom offerings of the Travel Workshop (Introductory and Advanced) and webinar sessions.
Workday and AP
University Accounts Payable (AP) needs your continued cooperation and support as Ohio State transitions to Workday. Specifically, we will be reaching out to areas that make handwritten notations on invoices to offer alternative suggestions to help prepare for the Workday implementation. Read more details about acceptable invoice guidelines on the Business and Finance blog.
University AP also will be sending notifications to units with outstanding vouchers that we need your help reviewing.
We appreciate your assistance as we prepare for Workday go-live! Questions? Please email AP Customer Service.
FY21 UNIV Blanket Order Season Processing Time Frame, March 2 through May 15
Blanket Orders are used for transactions that occur very frequently (daily or multiple times a week) have a high variation of product types, undetermined timing and not available in eStores. As a general rule, transactions = a minimum of 48-52 transactions per year.
Your FY21 Blanket Orders and Term requisitions must be received between 3/2/20 and 5/15/20 to allow for adequate processing time.
Please review the full article for more details about Blanket Order guidelines.
February GL Monthly Close
The February General Ledger monthly close deadlines are as follows...