One-Time Payment Business Process Enhancements

The validation rules listed below on the one-time payment business process will be implemented beginning Thursday, April 24. These enhancements will reduce the number of transactions that need to be returned to the initiator for corrections and rework as well as improve compliance.

• An error message will appear when the selected reason does not align with the selected compensation plan.
• A warning message will appear when a compensation plan of discretionary bonus (amount) or discretionary bonus (percent) is selected and the amount entered is greater than $5,000. This warning aligns with the recently released Guidelines for Discretionary and Non-Discretionary Bonuses that requires an incentive plan for bonuses greater than $5,000 and would then need to be processed using one of the non-discretionary bonus compensation plans.
• A warning message will appear when the selected compensation plan is discretionary bonus (amount), discretionary bonus (percent), non-discretionary bonus (amount) or non-discretionary bonus (percent) and a value starting with GR has been entered into the grant worktag field. Bonuses typically cannot be expensed against a sponsored grant. 
• The costing allocations must be entered into the one-time payment transaction. The initiator may leave the costing allocations blank but will receive a warning message, but it will not prevent the initiator from submitting the transaction. There will be a hard-stop error message for the Cost Center Managers that will require the costing allocations to be entered prior to the approval of the transaction. 

On Friday, May 2, additional enhancements such as quick tips and help text will be available. These enhancements will provide users with access to the information that should be entered.

Please direct questions to hrcompensation@osu.edu.