NewsLink Articles
Water Delivery Changes Due to COVID-19
Effective Wednesday, March 25, Magnetic Springs will place all Ohio State accounts on a "will call" basis until the end of June. This means that Magnetic Springs will only deliver to locations that call or email with water requests. Magnetic Springs will make deliveries to the Columbus campus one day a week, and possibly more frequently based on demand. Magnetic Springs and the university believe this is the best way to continue delivery while also keeping employees safe during the coronavirus response period.
If you have any questions, please call 614-421-1780 email Magnetic Springs at the contact@magneticsprings.com address.
Accommodations - Temporary Rates
During the Coronavirus (COVID-19) response period, local hotels are extending offers to all Ohio State University and Wexner Medical Center employees. The university celebrates these accommodation providers for their continued commitment to the Ohio State community. See the full NewsLink article for the list of participating accommodation suppliers, pricing and full hotel contact information.
Updates to Central Receiving, Mail Services and other P2P Operations
Central Receiving and Mail Services remain open during the Coronavirus (COVID-19) response period.
In an effort to keep you updated, UNIV Procure to Pay (P2P) websites will be posting daily updates.
Visit University Account Payable, Central Receiving, Mail Services, Purchasing and Surplus sites for detailed information regarding hours of operation, deliveries, check runs and other services provided.
University Bookstore Order Delays
University bookstore locations (Gateway, Ohio Union and Tuttle) remain closed as part of the precautions being taken during the Coronavirus (COVID-19) response period to ensure the safety of students, faculty and staff.
While eRequest remains online and Barnes & Noble orders can still be placed, B&N orders will not start being fulfilled until after March 31.
Technology Strategies to Keep Working during the Coronavirus outbreak (COVID-19)
We’re all doing our part to stop the spread of Coronavirus (COVID-19). There are more and more sensible reasons to work from home – from the lengthened suspension of Ohio State’s face-to-face classes to the Governor’s order to keep K-12 children out of school for a few weeks.
We've collected resources to help you Keep Working during this time. Our site designed to answer all of your technology questions.
3/14 Maintenance affects the HR, Finance, Student Systems and related applications
During the weekend of Saturday, March 14, OCIO technicians will be performing maintenance that will affect multiple applications within the realm of our HR, Finance and Student systems.
From 5 p.m. on Saturday, March 14 to 11 a.m. on Sunday, March 15, several PeopleSoft Human Resources and Buckeye Link (Campus Solutions/Student Information System) services will be unavailable.
In addition, from 7 p.m. to 11:59 p.m. on Saturday, March 14, several Finance-related systems will be unavailable.
Read the full NewLink article for more details about what functionality is affected by this work.
More BuckeyeLearn Personalization with Learner Home
The BuckeyeLearn service, Ohio State’s cloud-based learning management system for non-academic learning, training and professional development has been enhanced with exciting personalization features through the addition of Learner Home. With Learner Home you can see course completions, subjects you’ve indicated as interests, and learning assignments that are due soon, past due, or assigned without due date---all at-a-glance. Check out BuckeyeLearn’s Learner Home today for a more personal and focused way to manage your professional development.
Q&A Shared from Supply Chain Leader Webinar Series
Thank you to all who were able to participate during the recent Supply Chain Leader Webinar Series. There have been multiple requests to share the Q&A portion of these sessions. See the full NewsLink article for a Box link that contains specific Q&A report out documents for Accounts Payable, Inventory, Procurement, and Supply Chain Management.
Actions Required: Payroll Accounting and Commitments
The items below were recently shared with the finance community at Ohio State.
Item 1 - For employees currently working on grants, their funding end dates will not convert to Workday and encumbrances may incorrectly run through the end of the project.
For example: a grant's end date is 12/31/20, but the individual's funding end date is 8/31/20. Once converted to Workday, the funds will encumber through 12/31/20. If you want the encumbrance to end on 8/31/20, a Costing Allocation will need to be done once Workday is live. Please discuss this with your grants managers and principal investigators, as their grant balances may be impacted.
Item 2 - As a best practice, once a Federal Work Study student's award has been exhausted, please remove all Federal Work Study funding from the Department Budget Table, as well as transfer the student into a non-Federal Work Study position.
Item 3 - Please review the key Expenditure Treatment updates, which were recently shared with Senior Business Officers.
March GL Monthly Close
The March General Ledger monthly close deadlines are as follows...