NewsLink Articles
OSU Stores Offers PPE
OSU Stores now offers COVID-19 Personal Protective Equipment (PPE) for your department, available to purchase through eStores. See the full listing on item details and numbers for placing your order. Delivery is typically within two days. Questions can be directed to stores@osu.edu.
June GL Monthly Close
The June General Ledger monthly close deadlines are as follows...
Deadline Set for FY20 Workflow and Interunit Journals
As the fiscal year comes to a close, Journal Initiators and Approvers must check their worklists for journals that need to post to the current Fiscal Year (2020); this is especially critical for entries between Business Units.
Due to different year-end closing schedules among the three business units, it is imperative to adhere to the "post by" schedule described in the full article.
6/6 Planned maintenance affects Finance, HR and Student applications
During the weekend of Saturday, June 6, OCIO technicians will be performing maintenance that will affect multiple applications within the realm of our HR, Finance and Student systems.
From 5 p.m. on Saturday, June 6 to 11 a.m. on Sunday, June 7, PeopleSoft Human Resources and Buckeye Link (Campus Solutions/Student Information System) services will be unavailable.
New Department Budget Tables for Fiscal Year 2021
Employee’s active Department Budget Tables will be copied forward automatically on Tuesday evening June 23, 2020.
Future-dated changes beyond the current fiscal year may be entered on the existing FY2020 DBT on or prior to Saturday June 20. Changes will be copied forward as a part of this process. If you have already added a new FY2021 DBT, it will be preserved.
If additional funding source changes are needed after the FY2021 DBT tables have been created on June 23, remember to review the FY2020 and FY2021 DBT tables because your changes may affect both fiscal years.
Please contact Rob Hupp with questions.
How to Secure Your Home Office
We're settling into new ways of getting our work done, away from campus. Have you considered a safe home office also involves cybersecurity? Let The Ohio State University's security team equip you with the knowledge and tools to stay safe: visit the Cybersecurity for You (C4U) awareness platform! As you learn, you earn rewards like anti-malware and security tools for your personal devices. Help build a safer online community for your fellow Buckeyes.
June 2020 PCard Reallocation
The reallocation deadline for June 2020 is Monday, June 29.
Workday Terminology: Non-Employee Population
After Workday is live, you will see the term Non-Employee Population (NEP), which refers to any person affiliated with the university who does not have employment status. These types of individuals are often also referred to as “Guests.”
While certain types of NEP records will only be visible via Find People (such as Visiting Students), other NEP records will be visible in Workday. Guests whose information resides in Workday are classified in two distinct ways: Contingent Workers and Academic Affiliates.
What you need to do:
- Review the Non-Employee Population (NEP) Summary.
- Contact enterprise-project@osu.edu with questions.
UNIV Accounts Payable FY20 Year End Reminders
As FY20 nears completion, all UNIV invoices, pending approvals, and match exceptions need to be presented for payment or resolution by June 24, 2020. Note: Wexner Medical Center does not have a cut-off date.
FY21 UNIV invoices and purchase orders will not be processed until Wednesday, July 1, 2020.
Vendor invoices must include these key details: Invoice Number, Invoice Date, Remit to address, valid Purchase Order Number and Invoice Total. Any invoice missing key information cannot be processed and will be returned.
If you have any questions, contact the customer service team or call 614-292-6831.
UNIV Accounts Payable - Match Exception Reminder
Gentle reminder from UNIV AP that any invoice that is in a match exception status has not posted to the financial system nor has the vendor been paid for the goods or services. Match Exception reporting can be accessed any time via eReports. From this report, you can then review each invoice and purchase order in PeopleSoft and provide appropriate resolutions to our ME Team.
Refer to the Business & Finance Accounts Payable website for tips and related information or reach out to us at apmatchexception@osu.edu.