NewsLink Articles
Workday Terminology: Non-Employee Population
After Workday is live, you will see the term Non-Employee Population (NEP), which refers to any person affiliated with the university who does not have employment status. These types of individuals are often also referred to as “Guests.”
While certain types of NEP records will only be visible via Find People (such as Visiting Students), other NEP records will be visible in Workday. Guests whose information resides in Workday are classified in two distinct ways: Contingent Workers and Academic Affiliates.
What you need to do:
- Review the Non-Employee Population (NEP) Summary.
- Contact enterprise-project@osu.edu with questions.
UNIV Accounts Payable FY20 Year End Reminders
As FY20 nears completion, all UNIV invoices, pending approvals, and match exceptions need to be presented for payment or resolution by June 24, 2020. Note: Wexner Medical Center does not have a cut-off date.
FY21 UNIV invoices and purchase orders will not be processed until Wednesday, July 1, 2020.
Vendor invoices must include these key details: Invoice Number, Invoice Date, Remit to address, valid Purchase Order Number and Invoice Total. Any invoice missing key information cannot be processed and will be returned.
If you have any questions, contact the customer service team or call 614-292-6831.
UNIV Accounts Payable - Match Exception Reminder
Gentle reminder from UNIV AP that any invoice that is in a match exception status has not posted to the financial system nor has the vendor been paid for the goods or services. Match Exception reporting can be accessed any time via eReports. From this report, you can then review each invoice and purchase order in PeopleSoft and provide appropriate resolutions to our ME Team.
Refer to the Business & Finance Accounts Payable website for tips and related information or reach out to us at apmatchexception@osu.edu.
FY20 Receipts Deadline for Capitalized Assets and Tracked Non-Cap Assets
Asset Coordinators must enter receipts for capitalized assets and tracked non-capitalized assets into the Financials system by Friday, June 26 for the assets to be applied to FY20.
In addition, the Asset Management panels in the Financials system will be unavailable from 5 p.m. on Monday, June 29 until 7 a.m. on Wednesday, July 1 in preparation for the annual PIER report processing.
Direct any questions to Asset Management at assetmanagement@osu.edu or 614-292-6048.
Asset Coordinators - FY20 Physical Inventory and Equipment Review (PIER) Prep
Fiscal year-end is just around the corner, so now is the perfect time to start preparing for your 2020 Physical Inventory and Equipment Review (PIER) report. To make the review and submission process easier, here are a few things you can do prior to year-end:
- Make sure each asset has a current building/room location, tag number, and custodian name in the Financials system.
- Record new assets as received in the Financials system.
- Submit any necessary retirement, transfer, or surplus forms. Forms received after June 26th will be processed in the new fiscal year, and therefore will not be reflected on your 2020 PIER report.
To view an accurate representation of your unit’s current "in service" assets, you can run the AMB100DW – On-Line Assets and Equipment report in eReports to determine what changes need to be made.
Direct any questions to Asset Management at assetmanagement@osu.edu or 614-292-6048.
Disclaimer: The review and reporting period scheduled for the FY20 PIER is subject to university decisions made in the coming weeks as it relates to COVID-19. Asset Coordinators will be notified of any adjustments to the current schedule or process.
Ohio State Offers Free Anti-Virus and Security Tools for Personal Devices
Employees want to protect their personal computers and devices, particularly if they are using them to perform work tasks. Avoid paying out-of-pocket. Ohio State offers opportunities to earn free anti-virus and security tools for personal use through the Cybersecurity for You (C4U) awareness platform. As you earn rewards, learn how to protect yourself while working from home. Share with co-workers. Visit c4u.osu.edu.
5/16 Maintenance and downtime for the HR system and related applications
During the weekend of Saturday, May 16, OCIO technicians will be performing maintenance that will affect the HR system and related applications.
From 5 p.m. to 11:59 p.m. on Saturday, May 16, the PeopleSoft Human Resources, eTimesheet, and eLeave applications will be unavailable.
Check the System Status page for any changes to this work. Questions regarding this planned maintenance should be directed to the IT Service Desk by calling 614-688-4357 (HELP), emailing servicedesk@osu.edu or visiting Self Service. Please reference change number CHG0054610.
Workday Timeline Update
The Enterprise Project schedule has been updated to reflect a six-month Workday timeline extension. Workday HR and Payroll will go live on January 3, 2021. Workday Finance and Supply Chain will go live on January 7, 2021. The university’s Workday Student timeline remains unchanged, with implementation planned to begin in summer 2023. An overview of these dates and other important information is available on the Enterprise Project website.
GFA Key Dates Summer Term 2020
This article shares information about key dates for Summer Term 2020 tuition assistance processing, along with links to OHR's tuition assistance page and details from the Graduate School about graduate student fellowships, funding and awards.
Access this link for...
May GL Monthly Close
The May General Ledger monthly close deadlines are as follows...