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PCard transactions must be expensed within seven (7) business days from the transaction load in Workday. To ensure that all transactions are expensed timely, the Cardholder/Card Manager and unit are expected to monitor transactions that have not been processed on an approved Expense Report by running the Credit Card Transactions-OSU report in Workday

The PCard Office will also be monitoring unexpensed transactions and will route warning notices to Cardholders/Card Managers when transactions surpass 90 days without an approved Expense Report.  After 120 days, an account suspension will be applied to all PCards issued to the Cardholder/Card Manager until outstanding transactions are processed on an approved Expense Report

For step-by-step guidance of expensing PCard transactions, please refer to the following Job Aids at the Administrative Resource Center (ARC):

- Create Expense Report for Travel Transactions 

- Create Expense Report for Non-travel Transactions 

For additional assistance, contact the PCard Office (614-292-9290).

In Workday, employees should enter their specific work space within a building to ensure items are correctly delivered. Please change your work space as soon as possible by following the How to Change Your Work Space job aid. Additionally, your building location in Workday must be correct to effectively change your work space. If your building location is incorrect, only your manager can update that information by following the Change Job Details job aid.

​Current financials users have access to Finance database FN8QAD, which is a replication of the former PeopleSoft production database FNOSU. Due the transition to Workday, the FN8QAD database will be unavailable to users on both Thursday, January 14 and Friday, January 15. Access will be restored on Saturday, January 16.

The online Workday Calendar, provided by the Enterprise Project, shares a full listing of deadlines and system freeze dates as part of the move to Workday. Below is a listing of deadlines highlights happening from December 29 through January 8, 2021.

December 29:

• Last day for units to approve eRequests to reallocate credit card charges

December 30:

• Last day to approve pending requisitions and purchase orders
• Last day to approve manual invoices
• Last day to submit bill-only requisitions
• Last day to resolve match exceptions

December 31:

• Last Day for access to production PeopleSoft (except for users performing GL close activity)
• Last day to make deposits in PeopleSoft
• Last day for central finance users to update PeopleSoft assets
• Last day for AR to collections cutoff in SIS
• Last day to approve procurement, travel, expense cost transfers
• Last day to approve expense transfers (Grants)

January 2:

• Last day to submit and approve time in eTimesheet

January 3:

• Workday HR and Payroll go-live

January 4:

• Final bank statement loaded to SunGard for 12/31 statement
• Last day to submit OBA
• Last day for "prepaid" in PeopleSoft for FY21 Period 6 ("utilization", needed to stop sponsor billing)

January 5:

• Last day to submit IDB

January 7:

• Workday Finance and Supply Chain go live

January 8:

• Last day for users to access PeopleSoft Finance (Except for Central Users performing final FY21 Period 6 Close Activities) and eMaterials