NewsLink Articles
Upcoming Monthly Pay
Employees will notice differences in payroll practices that result in changes to their payslips in terms of how pay is calculated and how it appears visually. Payslips should be viewable in Workday on Jan. 28 for the Jan. 29 pay day and February payslips should be viewable in Workday on Feb. 25 for the Feb. 26 pay day. After February, payslips will typically be visible five days before pay day. To learn more, visit changes impacting pay and how to access your payslip.
Also, 9/12 faculty will see different earning types displayed on their payslips throughout the year, but their net pay will not be impacted. Review a recent presention to learn more.
FN8QAD Database Environment Unavailable February 5
Current financials users have access to the Finance database FN8QAD, which is a replication of the former PeopleSoft production database FNOSU. Due to planned Workday maintenance, the FN8QAD database will be unavailable to users on February 5.
January GL Monthly Close
The January General Ledger monthly close deadlines are as follows...
Spend Category Crosswalk - New Document
The Spend Category Crosswalk (previously known as the Category Buyer Listing and the Strategic Teams documents) can now be found on the University Purchasing website, under "Our Team." The Spend Category Crosswalk describes categories in detail, as well as how they translate into Workday spend categories, from previous Peoplesoft categories. The Category Buyer Listing and Strategic Teams Document are no longer applicable and have been removed. Direct any questions to Ask Purchasing, or the contacts on the document.
January 2021 RAE, Tableau, and Collibra Rollouts and Refinements
The Workday implementation has been top of mind for many months now. With Workday now a reality, the Data and Analytics team is excited to announce rollouts and refinements to the current suite of data and reporting tools. Read more to learn what the availability of Workday data means for RAE, Tableau, and Collibra as well as what help resources are available.
Updating Workday Deliver-to Location
Employees are encouraged to log in to Workday and update their specific work space within a building to ensure accurate deliveries. Please change your work space by following the How to Change Your Work Space job aid. Additionally, your building location in Workday must be correct to effectively change your work space. If your building location is incorrect, only your manager can update that information by following the Change Job Details job aid.
Administrative Resource Center (ARC)
The Administrative Resource Center (ARC) is the first step in finding the answers to your Workday questions. Content on the ARC is updated daily. For example, the job aids Create, Edit and Apply an Inbox Filter and Payment Request Decision Tree (including Convenience Orders) were recently added to the ARC.
User Support Office Hours
To help users better understand Procurement, Asset Management, Travel, and PCard functionality in Workday, standing office hours are being offered for each area. Office hours will begin with a brief demonstration and then be open for questions. In some instances, breakout rooms will be created to better answer targeted questions. To join a session, see the full article for Microsoft Teams and Zoom links.
Workday Quick Tips
- Units can make purchases on assets now, but new assets will not be created in Workday until January 18.
- If you experience issues with round-trip (punch-out) functionality or cannot find a supplier catalog or item, please do not contact the supplier directly. Your help contact is based on your funding unit.
- For UNIV funding units, contact the Marketplace Team
- For Health System/OSUWMC funding units, contact 614-293-4357 (HELP)
- As of January 8, only Central Accounting users have access to PeopleSoft Financials (FNOSU). All other financial users can access the non-production databases available at go.osu.edu/pslinks. Designated GL users should select FNOSU. For inquiry access select FN8QAD.
Workday Adaptive Planning: Design and Construction Project Requests
Beginning with go-live on January 7, all new project requests (capital or non-capital) will take place in the Adaptive Planning module of Workday. The Project Request link on the Facilities Operations and Development (FOD) website will direct users to the Adaptive Planning login. Any capital/non-capital project request submitted before January 7, 2021 that did not have a project budget estimate approved by November 23, 2020 will need to be re-entered in Workday Adaptive Planning. Anyone with questions should contact Cyndi Fout (fout.9@osu.edu).