NewsLink Articles
Graduate Tuition Assistance Expenses to Post 7/6
Expenses related to the tuition assistance benefit for eligible graduate students (graduate fee authorizations or GFA) are posted during the ninth week of the semester. For Summer 2022, expenses will post on Wednesday, July 6.
More information – including troubleshooting tips – about tuition assistance expenses is available in the Finance Considerations section of the Graduate Fee Authorization job aid in the Administrative Resource Center (ARC).
Bottled Water Service Spend Category
This is a reminder that bottled water services should only use the following spend category and commodity code combination.
Bottled Water Services
- Spend Category: SC10410 – Beverages-nonalcoholic
- Commodity Code: 502022301 – Water
Some requisitions have been submitted that are incorrectly using Spend Category: SC10502 – Utilities-Chilled Water when ordering bottled water is what was intended.
Year-end Checklist for Finance and Supply Chain Activities
A downloadable Year-end Checklist for Finance and Supply Chain activities is available under the "I want to..." heading found on the Business and Finance website's Controller page (busfin.osu.edu/controller).
Freight on Requisitions
Freight charges should not be listed as a line item on the requisition. Freight will be applied to the freight section of the header of the purchase order when the invoice is paid.
Paying freight charges on the header of the purchase order will allow for consistent reporting of freight charges.
Contact your local Service Center or the Procurement Shared Service Center with questions.
“Find Supplier Invoice Requests” and “Find Supplier Invoice Requests – OSU" to be decommissioned June 30
Two Workday reports, “Find Supplier Invoice Requests” and “Find Supplier Invoice Requests – OSU" will be decommissioned on June 30, 2022. These reports are being replaced by two new reports now in production named "Find Supplier Invoice Request (SIR) Summary – OSU" and "Find Supplier Invoice Request (SIR) Details – OSU."
Users with saved filters and worklet configurations for “Find Supplier Invoice Requests” and “Find Supplier Invoice Requests – OSU" are asked to delete them prior to the June 30 decommission date.
The new reports will allow users to report on Supplier Invoice Requests and their associated attributes.
See the full NewsLink article for details about the new reports.
Fiscal Year 2023 Period Close Calendar
The Fiscal Year 2023 Period Close Calendar is now available on the Administrative Resource Center (admin.resources.osu.edu/workday/workday-for-core-users-finance/period-close-calendar).
Cybersecurity for You (C4U) Summer Activities Released
New activities have just been released on the Cybersecurity for You (C4U) awareness platform. Get information on how to protect data on mobile devices from theft or damage, determine the right backup method for your situation and discover techniques to recover from ransomware. As you learn, earn points toward digital rewards to upskill your digital life.
Airfare Expense Report Processing – FY23 Changes
Airfare purchased through Ohio State’s contracted travel agencies and charged to the university’s ghost card must be moved to the appropriate FDM (worktags) through an expense report.
Effective July 1, 2022 (FY23), Airfare transactions that are charged to the university’s ghost card with Corporate Travel Planners (CTP) or Concur will be submitted on an expense report by the Travel Office. Review the full NewsLink article for Travel Office expense report details and unit responsibilities.
Workday Unavailable Due to Planned Monthly Maintenance June 11
Workday will be unavailable due to planned monthly maintenance on Saturday, June 11, from 2 a.m. to 10 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink article.
Three Workday Spend Authorization Reports to be Decommissioned June 30
Three Workday reports, “Find Spend Authorizations – OSU,” “Find Spend Authorization Lines,” and “Find Spend Authorization Lines for Organization” will be decommissioned on June 30, 2022.
These reports will be replaced by two new reports named “Find Spend Authorization Details – OSU” and “Find Spend Authorization Summary – OSU.”
Users with saved filters and worklet configurations for “Find Spend Authorizations – OSU,” “Find Spend Authorization Lines,” and “Find Spend Authorization Lines for Organization” are asked to delete them prior to the decommission date. Saved filters can be applied to the new reports in early June.