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Human Resources Office Hours May 4
Upcoming May 4 Session: Improving Competencies Around Workday Reporting
On Wednesday, May 4, from 12-12:45 p.m., join a virtual session focused on improving competencies around Workday reporting. This session will focus on several report uses to help answer common business questions HR is expected to answer including a look at the difference between sup orgs and cost centers in terms of reporting. In addition, the data analytics team will be available to answer questions from attendees on reporting topics. This training is encouraged for anyone who uses Workday reporting. It will also be recorded and shared. If you have questions, please contact Emily Noble.
Join the session on Zoom on Wednesday, May 4, at noon. Meeting ID: 979 6855 5366, Password: 571933.
Recorded April 21 Session: Employee Position and Data Report
If you were unable to join the recent Workday office hours on Thursday, April 21, you can access the recording. This session focused on digging deeper into the Employee Position and Data Report.
Tableau Year 3 - Blog Series Recap for NewsLink
In the fifth and final part of the three-year look back at Tableau series, we'll revisit the prior posts shared in the series and take a moment to see where the Tableau service is today at Ohio State and where it's headed. Read more.
Supplier Name Changes in Buckeye Buy
There are several recent supplier name changes in Buckeye Buy. The links shared access current contract details information and will eventually change with the new naming.
- AFP 116 Corp (formerly Embassy Suites)
- Fusionsite (formerly Rent-a-John)
- Newpoint Services LLC (formerly Globe Window Cleaning)
New Skilled Trades Supplier Catalogs in Buckeye Buy
New Skilled Trades Supplier catalogs are available in Buckeye Buy.
Contract and catalog details for Skilled Trades Services suppliers are available in the Purchasing contract book. (https://busfin.osu.edu/buy-sell-travel/purchasing/find-supplier?combine=&category%5B%5D=121)
Asbestos technical services:
- ATC Group
- August Mack Environmental
- Lawhorn & Associates Inc.
- Terracon Consultants
Insulation:
- Lepi Enterprises Inc.
- Sandel Corporation
Plumbing, refrigeration and backflow:
- Air Force One
- Enervise LLC
- TP Mechanical Contractors Inc.
Your Workday homepage will have a new look on May 24
Beginning Tuesday, May 24, your Workday homepage will have a new look designed to give you a more personalized Workday experience and improved search capability. The changes will be obvious and intuitive. Stay tuned to NewsLink for more information!
New RoundTrip Catalog from Neta Scientific
A new RoundTrip (punch-out) catalog from laboratory products distributor, Neta Scientific is available in Buckeye Buy.
See contract book page for contract details and supplier contact information. A custom quote feature will be available in the catalog in May.
New Workday Inbox Filter for Match Exception Tasks
A new Inbox Filter for Workday was created April 28 for use on match exceptions, specifically within the CCH7 cost center hierarchy. This new match exception lookup is tied to the requisition line and requisition line distribution business objects. The naming convention for this filter is “XCF_EMI_Match_Exception_CCH7.” Instructions for using it appear in the Create, Edit and Apply an Inbox Filter job aid.
Once created, this filter should deliver results accordingly.
When creating a new inbox filter:
- In the "Source External Field" area, enter the new calculated filter labeled: XCF_EMI_Match_Exception_CCH7.
- The relational operator should state, "any in the selection list," with the comparison type defaulting to "value specified in this filter."
- The comparison value field should be narrowed down to your specific CCH7 cost center area or needs.
Workday Worker Profile Update
For your awareness, a Workday enhancement to the Worker Profile page was applied on April 28, 2022. The Summary section of the Worker Profile page now includes the Job Details and Contact Information that was initially only included in the Overview and Job sections of the Worker Profile page. In addition to now appearing in the Summary section, the Job Details and Contact Information will continue to be displayed in the Overview and Job sections of the Worker Profile.
What you need to do:
- No action is needed, and training is not planned for this enhancement. The intent of this notification is for awareness purposes only.
- Order of Displayed Fields and Profile Cards may vary based on user security.
Enhancement to Approval Steps Within Select Finance and Supply Chain Business Processes
For select Finance and Supply Chain business processes, if a user has more than one security role for approval at different steps in a process, one approval now applies to all approval steps. For example, a cost center manager who also holds the role of grant manager will only approve once. For future approvals, the previous approval will apply. The business processes listed in bullet points are impacted by this approve once change, which has been added to Workday production as of Friday, April 29.
- Change Orders
- Expense Reports
- Miscellaneous Payments
- Requisitions
- Spend Authorizations
- Supplier Contracts/Amendments
- Supplier Invoice
- Supplier Invoice Requests
In certain situations where transactions are split across cost centers and a previous approver is also a department leader, the department leader step may be skipped. In these cases, the department leader can be added back as an Additional Approver if required. The system capability to do this will be added on Friday, May 6.
Important Request to Verify Area System Users for 2022
Data stewards, unit security contacts, and administrative system contacts will be receiving an email from the Digital Security and Trust Access Management team with information and instructions on how to verify their area’s Financials, Human Resources, Medical Center Financials, and Student Information System (SIS) users for the coming year. Your attention regarding this mandated annual activity is very important. The email will be sent during the week of June 1, 2022, with a requested deadline to confirm area users by Thursday, June 30, 2022.