NewsLink Articles
Requisition Exceptions Report Enhancement
The Requisition Exception report is used to identify after the fact exceptions on requisitions. The report now only returns one row per approved requisition where "after the fact" is the requisition type.
The prompt has also been enhanced to allow users to search for exceptions based on Cost Center Hierarchy Level 6,7, and 8. The dates on the report have also been corrected so users can run the report based on requisition approval dates as opposed to when a requisition was created.
The results page has been cleaned up to return pertinent header level information about the requisition.
Enhancements Coming Soon: Expense Report Exceptions Report
Enhancements for the Expense Report Exceptions report will be available in Production no later than August 1, 2022. The report has been enhanced to provide additional functionality and usability. See the full NewsLink article for a listing of enhancements.
“Find Expense Reports - OSU," “Find Expense Report Lines,” and “Find Expense Report Lines for Organization" to be decommissioned Aug. 31
Three Workday reports, “Find Expense Reports - OSU,” “Find Expense Report Lines,” and “Find Expense Report Lines for Organization” will be decommissioned on August 31, 2022.
These reports will be replaced by two new reports named “Find Expense Report Details - OSU” and “Find Expense Report Summary - OSU,” which will be available in Production the last week of July.
Users with saved filters and worklet configurations for “Find Expense Reports - OSU,” “Find Expense Report Lines,” and “Find Expense Report Lines for Organization” are asked to delete them prior to the decommission date. Saved filters can be applied to the new reports in late July.
Find Cash Advances - OSU
The report "Find Cash Advances - OSU" will be decommissioned on July 29, 2022. The report attributes have been added to "Find Spend Authorization Details - OSU" which will return a more complete picture of Cash Advances.
Users with saved filters on "Find Cash Advances - OSU" are asked to delete them prior to the decommission date.
Workday Period Activity Pay Security Enhancements
As part of HR Optimization efforts, on Friday, July 15, enhancements were applied for Period Activity Pay (PAP) to assist with streamlining the business process for both Cost Center Managers and HR Consultants. See the full NewsLink article for details about the enhancements that were implemented.
9/12 Costing Allocation for August
For the month of August, departments are charged for one half of the nine-month rate for their nine-month faculty. To properly expense August salary, best practice is to use the costing dates of 08/15/2022 to 08/31/2022. This will ensure that costing prorates properly for the half month of pay. Please refer to the Advanced Costing Allocations for 9/12 Faculty job aid in the Administrative Resource Center (ARC) for additional details.
Planned Maintenance and Downtime for Student Applications July 17
This item is being shared on behalf of our Office of Student Academic Success colleagues. From midnight to 4 a.m. on Sunday, July 17, the following PeopleSoft Buckeye Link (Campus Solutions/Student Information System) services will be unavailable.
Workday Unavailable Due to Planned Quarterly Maintenance July 23
Workday will be unavailable due to planned quarterly maintenance on Saturday, July 23, from 2 a.m. to 2 p.m.
External dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink article.
Payroll Encumbrances for 9-month Faculty
Encumbrance updates for 9-month faculty (the adjustment to convert encumbrances from 12 months to 9 months) are still being calculated. Updates are anticipated to be finalized by mid-July.
Prepaid Airfare Ghost Card Selection with Corporate Travel Planners/Concur
Effective July 1, 2022, only one prepaid credit card is available to select when purchasing airfare through the contracted travel agency (Corporate Travel Planners) or their online booking tool (Concur).
Units will no longer be impacted by independent calculations of sponsored sources that have earned rebate by card selection errors for airfare. After airfare is purchased on the university’s prepaid credit card and processed on an approved Expense Report, OSP will identify expense lines that contain grant worktags and process a journal on a monthly basis to credit the expense from rebate earning restrictions. There may be a delay between when the initial expense post and the rebate credit.
Contact the Travel Office with questions at travel@osu.edu or 614-292-9290.