NewsLink Articles
Competitive Bid Waiver Process Guide
The Central Purchasing team has produced a Competitive Bid Waiver Process Guide. The guide is a valuable resource for those preparing to request a waiver of the competitive bidding on the purchase of goods and/or services. A detailed description of the supporting documentation required of requestors and suppliers and tips for the proper entry of a bid waiver requisition in Workday are included.
The Frequently Asked Questions section addresses who is involved in the processing of waiver requests, and best practices for requesting waivers on multiple year purchases and requesting changes on purchase orders tied to existing waivers. A separate section also addresses requirements pertaining to competitive bid waiver requests related to The Office Of Sponsored Programs purchases.
Contact Central Purchasing at BF-OSUPUR@OSU.EDU with questions.
Tuition Assistance Key Dates Spring 2023
This article shares information about key dates for Spring 2023 tuition assistance (or fee authorization) processing as well as links to more information about the tuition assistance programs at the university.
Career Roadmap Move to Production in Workday
System changes, including Job profile updates that support the Career Roadmap initiative will move to Workday production Saturday, October 22, through Friday, October 28.
During this period, Workday will remain available; however, users may notice system slowness due to the high volume of transactions being processed as part of go-live activities.
Career Roadmap job profile changes will be effective November 1, 2022, for employees paid monthly and November 6, 2022, for employees paid biweekly and those changing pay frequency. Employees will be able to see their own job profile on their respective effective date.
For questions regarding Career Roadmap, please submit a ticket through hrconnection.osu.edu. Questions related to system performance should be directed to the IT Service Desk.
New Supplier Registration Site Available Oct. 17
Beginning Monday October 17, a new Supplier Registration site will serve as the registration form for new supplier requests. The site will replace the PDF form currently used by both the university and the Wexner Medical Center. The Supplier Registration site is powered by Workday and will help improve the quality of information we gather from suppliers and streamline the supplier request and setup processes.
See the full article for a summary of what's changing and a list of related job aids.
New Miscellaneous Payment Request Reports in Production, Older Reports to be Decommissioned
Two new Miscellaneous Payment Request Reports as described below are now in Production.
Find Miscellaneous Payment Request Summary – OSU: This report returns Miscellaneous Payment Request data based on header information such as status, payee, and total amount and can be used for basic metrics and transaction status tracking.
Find Miscellaneous Payment Request Details – OSU: This report provides detailed information on Miscellaneous Payment Requests including header information as well as line details such as funding and item description details when applicable.
"Find Miscellaneous Payment Requests – OSU” will be decommissioned on September 30. This report will be replaced by the first two new reports previously mentioned.
Users with saved filters and worklet configurations for “Find Miscellaneous Payment Requests – OSU” are asked to delete them prior to the decommission date. Saved filters can be applied to the new reports.
Report Enhancement: "Find Expense Report Summary – OSU" and "Find Expense Report Details – OSU"
New prompts have been added to "Find Expense Report Summary – OSU" and "Find Expense Report Details – OSU" that will allow both reports to be run by Approved Date. Additionally, "Find Expense Report Details – OSU" has been enhanced with a "Trackable Asset Lines Only" checkbox, allowing for easier tracking of this user selected field.
New Process Tips and Tricks: Match Exceptions
New tips and tricks information on the supplier invoice Match Exception process has been added to the Business and Finance website. This provides users with an overview of the business process and a crosswalk to additional resources.
New! PCard Overview Course Available
A 10-minute introductory session is now available for Ohio State employees who have a PCard or support PCard transaction processing. This PCard Overview offers informative resources and policy highlights, including where to get help. Check out the full Business and Finance PCard post for more details.
"Cost Center Assignable Roles – OSU" Report
A new "Cost Center Assignable Roles – OSU" report is now available to assist in reviewing cost center level approver assignments. The report can be filtered by College/Unit Cost Center Hierarchy and where Cost Centers have no approver assignments for certain roles. This will assist with identifying where required role assignments are missing and would cause transactions to go unassigned.
The report can also be used to perform a general review of security assignments at the Cost Center/Cost Center Hierarchy level.
Cybersecurity 4 You - Fall Activities Release
New activities have been released in the Cybersecurity for You (C4U) awareness platform. Get information on how location tracking on your personal devices and social media works; restricting access to your personal information through app permissions; identifying internet-connected toys and discover their connection to the “Internet of Things;” spotting frauds before you start your holiday shopping; and deciding if vehicle tracking insurance programs are right for you. As you learn, earn points toward digital rewards to upskill your digital life. Read the full post at the it.osu.edu site to learn more.