NewsLink Articles
"Find Requisition Summary – OSU" Enhanced to Better Track News Supplier Requests
The "Find Requisition Summary – OSU" report has been enhanced to provide additional flexibility and insight into tracking new supplier requests.
See the full post for information about new fields that have been added to the report output to provide additional flexibility and insights.
"Find Journals OSU" Report Enhanced
An enhancement to the "Find Journals OSU" report has been added to allow users to search journals by last updated moment in the prompt.
Workday Unavailable Due to Planned Monthly Maintenance Dec. 10
Workday will be unavailable due to planned monthly maintenance on Saturday, December 10, from 2 a.m. to 10 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink article.
Travel Update – Acknowledgement of Understanding (International Travel)
Effective December 16, 2022, the International Acknowledgement of Understanding Form (AOU) will be launched in Workday as a Questionnaire step for the employee traveler (faculty/staff) to complete with a new Spend Authorization that includes an international destination in a Spend Authorization line. This will replace the DocuSign version that is currently hosted at the Travel Website. The International Acknowledgement of Understanding Form (AOU) was made a requirement for International Travel with the Travel Guidelines released in June 2021, following the university’s travel suspension due to COVID-19. See the full post for details.
Workday Update for Spend Authorization and Expense Report (Business Purpose)
Effective December 16, 2022, the Business Purpose drop-down menu on the header of the Spend Authorization and Expense Report will include updated selections. Business Purpose selections will be grouped by type (e.g., PCard, Reimbursement-Non-Travel, Travel) and will be condensed to a more finite list that supports analytical review of the type of travel or expense.
See the full Newslink post for the updated list of the new Business Purpose selections and their description of use.
UNIV Check Run and Pickup During the Academic Recess
Please note that between Dec. 26, 2022 and Jan. 2, 2023, there will be no UNIV Check Run or pickup due to the Academic Recess and university-observed holidays.
Accounts Payable will be pulling in checks that would normally print on Dec. 29 into the Thursday, Dec. 22 check run.
Please ensure all payments for that timeframe are fully approved prior to Thursday, Dec. 22. Pickup times will continue to be from 1 p.m. - 4 p.m. on Dec. 22.
Procure to Pay Operations during Dec. 27 – Dec. 30 Academic Recess
During the upcoming Academic Recess, several Procure to Pay (P2P) services will be suspended, including General Warehouse, Surplus, Mail Services, and Outbound shipping via UPS and FedEx.
Central Receiving and Gas Warehouse will also be closed but will have limited staffing available to process expedited shipments and compressed gases for use at Wexner Medical Center, Health Science Clinics, and critical University Research.
Normal campus deliveries will resume Tuesday, January 3, 2023. Please plan accordingly if you are expecting a critical shipment during the Academic Recess. Make arrangements for delivery prior to or after the closure to safeguard your shipment.
Principal Investigator Spend Authorization and Expense Report Notification Improvements
The two Principal Investigator spend authorization and expense report notification improvements listed have been recently implemented.
- Spend authorization and expense report notifications were updated to include the grant numbers from the transactions.
- Expense report notifications will only be sent if there is not a linked spend authorization or if the expense report total is over $500 and the cost center is not CC10982: ERIK | Office of Sponsored Programs Administration.
Privileged Access Management System Update Dec. 8
The Privileged Access Management support team will be upgrading the PAM system on Thursday, December 8 from 4:00 – 6:00 p.m. The PAM system is used by staff who manage the access for certain university systems. (Check out the Cybersecurity site if you'd like to learn more about PAM.)
During this upgrade, the PAM system will be available in a read-only mode and the work may interrupt connections, requiring users to reconnect and re-authenticate once the system is updated. While this update will make changes to the look of the PAM system, how it is used and how it works will stay the same.
Updates include changing system branding from Thycotic to Delinea; changes in color scheme; changes in left sidebar navigation, including making the sidebar collapsible; bug fixes; and preparation for features the PAM support team will release in the future.
Once the system has resumed full functionality after the update, it will process any queued password changes or other secret actions.
Workday Office Hours
Ohio State business areas continue to host informal sessions that provide answers to commonly asked questions. Office hours are open to users of all levels and are hosted by subject matter experts.