NewsLink Articles
Coming Soon: Sources and Uses – Variance Analysis Suite
Plan Structures, Budget Plans and Forecast Plans are found in the reports listed below. These are required fields when running these reports therefore the report functionality will be updated to require their selection. Please be sure to review the selections to ensure they return desired results.
If you have saved filters please be sure to update your filters accordingly as these changes will be implemented on Tuesday, February 7.
- Sources and Uses by Cost Center
- Sources and Uses - Variance Analysis - Operating Margin
- Sources and Uses - Variance Analysis - Cost Center Drill
- Sources and Uses - Variance Analysis
Additionally, the fields that refer to “Budget Structure” will be renamed to “Plan Structure” to be more consistent with Adaptive Planning. Verbiage has also been added to the reports to explain the required Plan Structure, Budget/Forecast Plan selections.
Human Resources Technology Webinar Series
Join any part of this webinar series and gain a better understanding of how to locate and use a variety of Human Resources technology resources and tools, as well as employment-related information. Webinars will be hosted every other Friday at 10 a.m., and each webinar will focus on different technology resources. The first half of each session will provide an overview of the featured topic and the second half will be open for HR staff to take questions from attendees. Employees can choose to attend one or all webinars based on the topics and systems that meet their interests. The upcoming topics are:
- February 10, 10 a.m. - Reporting basics and looking at the Job Catalog Report
- February 24, 10 a.m. - Tableau overview
- March 10, 10 a.m. - Period Activity Pay overview
- March 24, 10 a.m. - Finding employee information for the Salary Tool
Recordings will be available following each session if you are not able to attend or to revisit the content. More information, including the link to join the webinars, is available online.
What you need to do:
- Learn more online and join the upcoming webinar.
Student-Related Institutional Definitions Being Finalized
Late last year, Ohio State’s Data Governance team launched a new initiative to standardize institutional definitions, partnering with colleagues across the university.
The first batch of these definitions, including full-time student, part-time student, and student rank has been finalized and is posted on the approved institutional definitions webpage. University members are encouraged to review these definitions and keep them in mind when discussing and analyzing student-related data.
The second batch of student-related terms, including definitions for full-time, part-time, and half-time students, is ready for community review. The group is open to hearing from all faculty and staff from the university and Wexner Medical Center during the review period. Those interested in reviewing these definitions are asked to fill out this Qualtrics survey by Friday, February 10.
New Year, New Cybersecurity for You Activities
Cybersecurity is a hot topic in our new year, with recent data breaches compromising user security and new regulations being proposed in the U.S. Congress.
Buckeye Buy Unavailable Due to Planned Maintenance from 5 p.m. to Midnight on Feb. 6 and Feb. 8
As part of the project to move ordering within Workday, Buckeye Buy ordering will be unavailable on Monday, February 6 and Wednesday, February 8, from 5 p.m. to midnight each day.
Health System Supply Chain users should note important information contained in the full NewsLink article.
Changes to Company, Contract Type on Supplier Contracts in Workday Coming Feb. 2023
In May 2023, ordering of goods and services will take place within Workday instead of being directed to GHX. Some changes will be made in Workday leading up to going live with the new process. One of those changes is how supplier contract information from MediTract and OnBase is loaded into Workday. Currently, when a contract transfers to Workday, it is put under the "Combined - The Ohio State University" company. This setup allows users with access to view any supplier contract negotiated for the University, the Health System, or OSU Physicians.
In February 2023, the setup will change and the company listed on the supplier contract header will be the contract owner. Only users with access to view supplier contracts under the contract owner company will be able to view those supplier contracts. If you need access to view supplier contracts under a different company, work with your security liaison to request access. See the full NewsLink article for more details about the February changes.
New Blanket PO Notification
A new custom notification was implemented into Workday production on Friday, January 20. Specifically, this notification will be for the requisition requester and will relate to Blanket PO’s and invoice total amounts.
Anytime a Blanket PO is greater than or equal to 90% of the total invoice amount, a notification will go out to the requisition requester. This will allow the requester to add additional funds, if needed.
If you have questions on how to add funds to your purchase order reach out to your service center representative or buyer.
Business and Finance Policy Hosting Changes
Policies owned by Business and Finance will no longer be hosted on the B&F website. Instead, they will be hosted by the University Policy Office at policies.osu.edu. The B&F website information will continue be available as usual since the document links will be changed to point to the new host. However, any personal browser bookmarks will need to be updated. The website work should be completed by Friday, January 27.
Grants Can be Used on Position Restriction Costing
Effective Friday, January 20, Position Restriction costing allocations can use grants. Any new positions that are grant funded can now be set up at the Create Position step. Cost Center Managers are not required to update the previously recorded costing allocations to accommodate the new functionality.
Payroll Encumbrance Adjustments
Update:
The Workday issue with payroll encumbrance adjustments has been resolved and the Controller's Office ran the process successfully on February 18. Payroll encumbrance balances now represent approved activity through that date.
Original post:
The Controller's Office is currently unable to run payroll encumbrance adjustments due to an issue within Workday. Workday plans to deliver a fix the weekend of February 10, and it will require testing before going into production. All payroll encumbrance balances represent approved activity through January 3. Any changes to hires, terminations, funding, FTE, or pay rates after January 3 will not be reflected in the General Ledger or in the "Positions for Plan" reporting until the issue is resolved. We apologize for any inconvenience. The payroll encumbrances will be updated as soon as possible.