NewsLink Articles
Encumbrances for Blanket Purchase Orders
Encumbrances for blanket purchase orders associated with fiscal year 2024 will first post to fiscal year 2023 until a manual job is run at month-end to move the encumbrance into fiscal year 2024. The process will look for any blanket purchase orders created after 4/17/23. It is also important to review the Creating a Blanket Purchase Order job aid in the Administrative Resource Center (ARC).
Enhancement to "Positions for Planning" Report
In order to continue to improve the end user experience, the “Positions for Planning" report now contains the columns listed below.
- Expenditure Treatment
- Prorated Annual Salary for Position
Enhancement to "OSU – Find Assets" Report
An enhancement has been added to the "OSU – Find Assets" report. The output of this report now displays the primary work email address for the Asset Coordinator listed for the asset.
Fiscal Year-End Support: Travel Working Sessions
The Travel Office is offering two open working sessions to assist with Year-End responsibilities to ensure Expense Reports are completed and Spend Authorizations are cancelled and/or closed by the end of the Fiscal Year (June 30, 2023). Check out the full Business and Finance Travel post for more details and links for joining each session.
Contact the Travel Office with questions at travel@osu.edu or 614-292-9290.
Fiscal Year-End Support: PCard Working Sessions
The PCard Office is offering two open working sessions to assist with year-end responsibilities to ensure PCard transactions are processed with an approved Expense Report by the end of the fiscal year (June 30, 2023). Check out the full Business and Finance PCard post for more details and links for joining each session.
Contact the PCard Office with questions at pcard@osu.edu or 614-292-9290.
Important Request to Verify Area System Users for 2023
Data stewards, unit security contacts, and administrative system contacts will be receiving an email from the Digital Security and Trust Access Management team with information and instructions on how to verify their area’s Financials, Human Resources, Medical Center Financials, and Student Information System (SIS) users for the coming year. Your attention regarding this mandated annual activity is very important. The email will be sent during the week of May 8, 2023, with a requested deadline to confirm area users by Friday, June 30, 2023.
Participate in Upcoming Institutional Data Drafting Sessions
The OTDI Data Governance team is excited to announce the next four drafting sessions in our definitions initiative.
Check the full blog post for registration information to attend a drafting session from Friday, April 14 through Wednesday, May 31. Specific terms will be discussed during each session. Approved and finalized definitions can be found on the Approved Institutional Definitions webpage.
Feel free to share this information with team members who communicate about student data and may have interest in this project.
New Supplier/Payee Setup Form
An updated Supplier/Payee Setup Form is now available in the forms section of the Business and Finance website. The instructions have been updated to clarify form requirements. No other changes have been made.
Coming Soon: Updated Logic for "Credit Card Transactions – OSU" Report
The logic for Cost Center Hierarchy Level 6 and Cost Center will updated on the "Credit Card Transactions – OSU" report to reflect the Cost Center and corresponding Cost Center Hierarchy Level 6 that was provided on the original PCard Application instead of the Cost Center currently assigned to the Expense Payee or Card Manager for the transaction.
Report demos for this update will be provided during the April Office Hours session.
Workday Unavailable Due to Planned Monthly Maintenance April 15
Workday will be unavailable due to planned monthly maintenance on Saturday, April 15, from 2 a.m. to 9 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink post.