NewsLink Articles
Update to Period Activity Pay Validations for Grants
In order to meet a business need for entering future dated Period Activity Pay involving grants, Enterprise Business Solutions (EBS) recently resolved an issue related to a hard stop that occurred when end users entered expired grants on future dated Period Activity Pay.
The removal of the hard stop for expired grants will enable end users to create Period Activity Pay for dates through which they anticipate the grant will be extended. In cases where grants are not extended by the first payroll or through the tuition payment date for the Period Activity Pay, the default organization assignment worktags for the period where the grant is expired will be used.
Travel Training Update
The Travel Office is now offering an additional training course titled, Business Travel Life Cycle – Live and Interactive. This is a more comprehensive training option compared to other self-led courses offered through BuckeyeLearn, such as: (1) Introduction to Business Travel and (2) Online Business Travel Life Cycle Modules.
This course was developed specifically to provide interactive discussion and demonstrations for the 4 core steps in the business travel life cycle and is recommended for employees who travel frequently, employees who routinely arrange travel for others, and employees who administer business travel processes. The course covers all business travel for the University and the Health Systems and incorporates guidance for Individual, Group and Team travel.
Participants can choose the attendance method that suits their preference: In-Person (Classroom) or Virtual (Teams Meeting). Register through BuckeyeLearn.
For questions, contact the Travel Office at travel@osu.edu or 614-292-9290.
Coming Soon: "Equity Balances by Balancing/Carry Forward Worktags - Summary" Report
The "Equity Balances by Balancing/Carry Forward Worktags - Summary" report has been created as a simplified version of the "Equity Balances by Balancing/Carry Forward Worktags" report. It is intended as a high-level analysis for department leaders to run and it provides available balances by unique worktags combinations. The report provides basic information about beginning balances, transfers, revenue, expenses, and encumbrances with a remaining balance available. The report also has very few prompts which cater to a simplified user experience.
The report will be migrated to production during the week of March 20.
FY23 Year-end Checklist for Finance and Supply Chain Activities
A downloadable Year-end Checklist for Finance and Supply Chain activities is available under the "I want to..." heading, found on the Controller page of the Business and Finance website. The checklist includes important dates and action items for FY23 year-end.
Coming Soon: Report Enhancements to "New Hires, Additional Job and Change Job by Organizations" Report
Several new fields will be added to the "New Hires, Additional Job and Change Job by Organizations" report. The new fields to be added will display a worker’s current base pay, annualized current base pay, and annualized proposed base pay. These fields are being added to allow for more analysis of current pay vs. proposed pay as well as to offer more visibility of annual pay for nonexempt workers.
Confirm, Update Default Workday Deliver-to Location
One way to prepare for bringing the Buckeye Buy experience directly into Workday is to confirm your work space (deliver-to address) is correct to ensure accurate deliveries. To confirm your work space, log in to Workday, navigate to your profile, and select Job from the menu. On the Job Details tab, locate the Work Space field below the Location field. If there is no Work Space field, one is not set up on your profile yet. To add or update your work space, refer to the How to Change Your Work Space job aid. Additionally, your building location in Workday must be correct to effectively change your work space. Confirm your building location on your account profile within the Job Details tab referenced above. If your building location is incorrect, ask your manager to update your building location. Only your manager can update that information. Managers can refer to the Change Job Details job aid for more information.
OSUP Employees should contact OSUP HR at OSUPHR@osumc.edu to update their default Deliver-to location.
New Service Helps University Secure Tech and Data
OTDI’s Digital Security and Trust (DST) team has a new service to help university units implement secure systems to protect their data.
Simplified Period Activity Pay Format Anticipated with Workday Release
Enhanced Period Activity Pay (PAP) functions are anticipated with the Workday release on March 11. When implemented, these changes will include a subpage that simplifies data entry, particularly for graduate associate pay.
The current PAP format requires multiple rows to be entered per semester. The new layout will require only one row. By default, the system will calculate the total amount entered to be paid in equal installments over the designated pay periods. A new subpage will be available where specific amounts can be entered for each pay period.
When the Workday release becomes available in production on March 11, all existing PAP entries will automatically be displayed in the new format. Nothing is required from HR partners until new PAP entries are made for future semesters.
Tuition Assistance Key Dates Summer 2023
This article shares information about key dates for Summer 2023 tuition assistance (or fee authorization) processing as well as links to more information about the tuition assistance programs at the university.
Match Exception Basics – New Training
Match Exceptions Basics is now available in BuckeyeLearn. This 20-minute session is recommended for Ohio State employees who make purchases and work with suppliers.
This process is part of the supplier invoice process, which is part of Accounts Payable or AP. This course is meant to help staff who procure goods and services learn about the match exception process and the reasons when an invoice may go into a match exception status. This knowledge allows you to assist the suppliers you engage with to prevent or correct a match exception to be paid within the expected timeframe. We all play an important role in the procure-to-pay lifecycle when we purchase goods or services on behalf of the university.