NewsLink Articles
Workday Search Tip for Ohio State Stores Inventory
Our warehouses have thousands of items including beverages, breakroom supplies, buffers, chemicals, copy paper, gas cylinders, gloves, lab supplies, nitrile, office products and OSU branded items.
Read the full post for instructions on performing a quick and effective search of Ohio State Stores products available to order through Workday.
New Internal Order Billing for Internal Service Providers
Coming in October 2023, Internal Service Providers (ISPs) will use a new process in Workday to invoice other internal departments or units at Ohio State. The Internal Order Billing (IOB) process replaces the need to create an Internal Service Delivery (ISD) to bill other internal departments and units for both the university and the Health System.
This functionality benefits end users, earnings units, and central Finance. It aligns the Internal Order Billing process with other standard procure-to-pay processes, improves transparency of internal order billings for end users, and streamlines and improves monthly close processes and reporting. See the full post to learn about go-live timing, what's changing, how affected parties should prepare, and where to find help resources.
Procurement Agreement Expedited Review Process
Beginning July 2023, a new expedited review process is available that allows Senior Fiscal Officers (SFOs) to sign procurement agreements when specific criteria are met. Review the Procurement Agreement Terms and Conditions Expedited Review Process Guide and FAQ document for more details.
Spend Authorization Roll-forward
The Spend Authorization Roll-forward Journal was processed to roll-forward spend authorization encumbrances for FY24. In your FY24 Financials, these pre encumbrances will post on the journal source titled "Spend Authorization Roll Forward" for any non-expensed spend authorizations as of the June cut off with remaining encumbrances.
October 2023 PeopleSoft Student System URL Changes
In mid-October 2023, OTDI will be moving the foundation of the PeopleSoft-based Student System known as PeopleSoft Student Information System (SIS), to the Amazon Web Services platform.
While this change it substantial, it doesn’t affect the basic functionality of the Student System. However, any direct links into SIS will be changing. OTDI Student System support staff have already begun sharing a recommended process for making sure any affected links are updated with this change.
Note that this change will mostly affect support areas and not the end user community at-large, unless an end user has created a webpage favorite or bookmark.
Tuition Assistance Key Dates Autumn 2023
This article shares information about key dates for Autumn 2023 tuition assistance (or fee authorization) processing as well as links to more information about the tuition assistance programs at the university.
Planned Maintenance and Downtime for Student Apps July 8-9
From 5 p.m. on Saturday, July 8 until 11 a.m. on Sunday, July 9, the following PeopleSoft Buckeye Link services (Campus Solutions/Student Information System) will be unavailable due to planned maintenance. Please review the full NewsLink article for details.
Asset Business Processes Updated to Support Completion of Off-Campus Stewardship Form
The Asset Registration and Asset Transfer business processes have been updated to include a "To Do" step at the end of each process. This step will instruct the Cost Center Asset Tracking Specialist to complete the required Off-Campus Stewardship Form if the location on the business asset is "Remote Location." Per Ohio State policy, this form must be completed for all trackable assets taken off campus or assigned to an individual for off-campus use.
New Unit Monthly Reconciliation Checklist
The new Business and Finance unit monthly reconciliation checklist is now available for download and is intended to be a guide to assist units in the development of the processes necessary to ensure an effective internal control environment. While it is not required to be utilized, if a unit chooses not to implement these procedures, their own procedures need to be identified and implemented to appropriately identify and mitigate financial risk within the college/unit and to be compliant with the Fiscal Stewardship policy.
FY24 Equity Roll-forward Timing
Please note that the equity roll-forward of FY24 beginning equity balances will not occur until after second close, which is at 5 p.m. on the evening of July 20, 2023. As a result, reporting will be affected until the equity roll-forward occurs.