NewsLink Articles
Planned Maintenance and Downtime for Student Apps March 11
Note, this maintenance was rescheduled from March 4.
From 12:01 a.m. to 11 a.m. on Sunday, March 12, PeopleSoft Buckeye Link services (Campus Solutions/Student Information System) will be unavailable due to planned maintenance. Please review the full NewsLink article for details.
Workday Unavailable Due to Planned Quarterly Maintenance - Sat. 2/18 from 2 a.m. to 1 p.m.
Workday will be unavailable due to planned quarterly maintenance on Saturday, February 18, from 2 a.m. to 1 p.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink post.
New Quick Reference Guide: Transaction Dates in Workday that Drive Accounting
Dates are extremely important for processing and reporting on transactions. Please use special care when entering and approving transactions to ensure use of the correct dates. A new "Transaction Dates in Workday that Drive Accounting" guide is available in the Administrative Resource Center (ARC). This document outlines which transaction dates drive operational accounting entries in Workday. Using the quick guide should help prevent operational journal errors from occurring.
Adaptive Planning – FY24
New training modules on Adaptive Planning are now available in BuckeyeLearn. The modules listed below are recommended for Ohio State employees needing to use Adaptive Planning for the Spring 2023 planning cycle.
Adaptive Planning – FY24 Adaptive Planning Overview - An 18-minute introduction to Adaptive Planning, the timing of planning cycles, and our approach to future planning.
Adaptive Planning – FY24 System Changes and Updates - A 22-minute introduction to Adaptive Planning system changes and updates ahead of the FY23 Spring planning cycle.
Adaptive Planning – FY24 Planning Reminders (coming soon).
Adaptive Planning – FY24 Reporting (coming soon).
WatchWire to Streamline Utility Invoice Process with Workday
Ohio State’s Office of Comprehensive Energy will be changing how they manage utilities bills (electricity, natural gas, and water/sewer) for Ohio State and the Health System. A third-party system, WatchWire, will be used to gather utility invoices from various companies and submit invoices into Workday for payment. This removes manual effort from the departments and streamlines the process. The Energy Office will be reaching out to the affected departments with more on the transition taking place during February 2023. If there are additional questions, please contact energymanagement@osu.edu.
FY24 Blanket Purchase Order Entry
Please do not begin entering FY24 blanket purchase orders until April 2023. More information and detailed instructions on creating FY24 blanket purchase orders will be posted in a future Newslink article.
Buckeye Buy Shopping Experience Transition in Workday
Coming in May, the Buckeye Buy shopping experience will transition from the current third-party website (GHX Procure) to being all self-contained within Workday.
Bringing the Buckeye Buy experience directly into Workday simplifies the “shopping” process for end users. It also allows end users to see the different stages of their orders through the procure-to-pay lifecycle. See the full post for more details and information about the benefits of this change.
Supplier Contract Changes Feb. 10
As we prepare to move ordering of goods and services into Workday, a change is coming for supplier contracts. Existing supplier contracts used for procurement in Workday as of February 10 may have a suffix of “Do Not Use” added to the contract name. A new contract with the original name will be created as of February 10. The original contract will remain open until fiscal year end close to allow open transactions to process against it, which means both the old and new contracts will be active and available at the same time. Once the new contracts are created, refrain from using the contracts with the suffix “Do Not Use” in the contract name.
“COVID Spend” Dashboard to be Decommissioned Feb. 13
The Workday dashboard “COVID Spend” will be decommissioned on Monday, February 13. This dashboard utilized older reports that did not provide the level of detail that newer reports offer. Listed below are the reports that should now be used to view expenses.
- Find Requisition Details - OSU
- Find Supplier Invoice Request (SIR) Detail - OSU
- Find Spend Authorization Details - OSU
- Find Expense Report Details - OSU
Forthcoming Journal Line Report Enhancements
The journal line report enhancements described below are coming this month.
Journal Lines – OSU
The "Find Journal Lines – OSU" report will be enhanced on February 7 to add the Fiscal Year to the column output and rename the Internal Supplier/Supplier reference ID.
Find Journal Lines – OSU Payroll Detail
The "Find Journal Lines – OSU Payroll Detail" report will be enhanced on February 14 to include the expenditure treatment worktag.