NewsLink Articles
Workday Email Display Name Change
On Friday, August 12, the display name for emails sent by Workday will change. The current display name “OSU Workday Administrator” will become “Ohio State Workday Notification” when the change takes place.
This update will ensure the sender is clear to email recipients outside of the university. The actual email address will not change, just the display name. If you have set up email rules for messages from Workday, you may need to update them after the display name changes.
Newark Corporation in Buckeye Buy
Newark Corporation offers a full selection of electronic components at discount pricing in their RoundTrip (punch-out) catalog in Buckeye Buy. Newark is a recent awardee of Ohio State contract SPC-100006568 22-Electronic Components-Newark.
See the Purchasing contract book for details on these contracts. Contact The Marketplace Team at BF-Marketplace@osu.edu with questions about Buckeye Buy.
Batteries Plus in Buckeye Buy
Batteries Plus offers batteries and other power supply products for multiple applications in their RoundTrip (punch-out) catalog in Buckeye Buy. Product pricing is up to 73% off retail, based on the E&I Cooperative contract SPC-1000006636 - UNIV: CNR01505-BPB.
Missing Data in June and July 2022 Datasets, RAE Data Load Issue
*9/9 Update*
From Saturday, September 10 through Monday, September 12, we’ll complete the validation effort for the final dataset
It is important to note that these data issues DO NOT impact Workday reports.
If you have other questions or concerns, please contact Enterprise-Analytics@osu.edu.
*Original Message*
Reporting users have shared that sporadic data is missing from Tableau reports using the “[CERTIFIED] Workday FIN Mart - Journal Line Detail” Tableau data source. This data source is powered by journal line related datasets flowing into the Reporting and Analytics Environment (RAE) from Workday. The reload/update of the journal lines data in the RAE is expected to be complete by August 24, 2022.
Fix for Offer Letters in OnBase
An issue with offer letters and onboarding documents flowing to OnBase has been resolved as of July 27, 2022. With the resolution implemented, offer letters and onboarding documents will be loaded to the employee personnel file within OnBase nightly around 11 p.m. EST. See the full NewsLink article for details about how offer letters and onboarding documents will load to OnBase going forward.
Workday Enhancements Improve Experience for Job Applicants and Managers
To provide a better job application experience and clear guidance for applicants and managers, Workday notifications throughout the job application process have been enhanced. The new and updated notifications will help applicants and managers be engaged and informed throughout important hiring milestones to highlight action items and meet deadlines, creating a more efficient hiring process. The new and enhanced notifications will be live in Workday by early August 2022.
Read more at the hr.osu.edu news page. (https://hr.osu.edu/news/2022/07/27/workday-enhancements-improve-experience-for-job-applicants-and-managers)
Cost Center - FDM Values Report Includes Cost Center Manager Role
The "Cost Center – FDM Values" report has been updated to include the Cost Center Manager(s) assigned to each specific cost center, if applicable. This report enhancement can help identify missing cost center manager security assignments.
Revised: Personal Expense Checkbox on Expense Report and Repayment Process
After identifying significant accounting issues with negative expense report balances since this original update was shared, a custom validation was added to prevent an expense report from being submitted with the Personal Expense checkbox selected.
When a personal expense occurs on one of the university’s payment tools (e.g., PCard), there are timely actions that must be taken to document repayment within 7 business days of the purchase. Refer to the Repayment Process for Personal Expense Charged to University Payment Tools (PCard) job aid for step-by-step guidance.
For additional questions or assistance, contact Travel or PCard at 614-292-9290.
Payroll Expense Reporting Available in Tableau
In response to user requests, payroll expense reports are now available in Tableau (link: https://dataviz.rae.osu.edu/#/workbooks/6448/views). A dashboard (titled Payroll Expense Details) was created under the Finance and Supply Chain/Financial Accounting/General Ledger domain in Tableau.
The dashboard contains two worksheets:
- Prepopulated Cumulative Payroll Actuals and Encumbrances provides unique worktag string and employee/position general ledger year-to-date expense results based on parameters selected in the prompt and returns associated remaining encumbrances.
- Prepopulated Monthly Payroll Actuals provides unique worktag string and employee/position general ledger expense results by accounting period.
Encumbrance Logic Change on Financial Reports
In response to feedback regarding encumbrance logic, all financial reports (i.e. Sources and Uses suite, Equity Balances) will be updated to reflect the new encumbrance logic. The new logic will now be static in nature; once a fiscal period is closed the ending encumbrance number for the period will never change. The previous logic reflected fluid encumbrances and constantly updated. Expect the financial reports logic to be updated by July 29, 2022 (this does not affect grants reporting).
As a reminder, encumbrance training is available in BuckeyeLearn to help financial users and service center develop a baseline skillset on encumbrances and pre-encumbrances.