NewsLink Articles
Use New Internal Order Billing Supplier Invoice EIB Template After 5 p.m. on Jan. 31
The template to upload internal billing supplier invoices via EIB is changing. Beginning at 5 p.m. on Wednesday, January 31, users are required to use the new template. The current template will not work after 5 p.m. on January 31. The current information found at the Supplier Invoice for Internal Billing EIB Template Upload (EIB) link in the Administrative Resource Center (ARC) will be updated at that time.
What's changing? We are adding columns to the end of the EIB template to allow for additional worktags that are allowed on the requisition: Grant Treatment, Sponsor, CSI Code, Prevailing Wage & Academic Period.
Business Process Approval Times – Miscellaneous Payment Request Reporting Enhancements
Enhancements have been added to the output of both the "Business Process Approval Times – Miscellaneous Payment Request Detail" and the "Business Process Approval Times – Miscellaneous Payment Request Summary" reports. The enhancements include a new column on the output of each report to display the approval time for the workflow step “Accountant OSP.” This approval step will be added into the Miscellaneous Payment Request workflow as a part of the petty cash project.
New University-Wide Contract – Drop-off Catering Services
A new university wide contract, Drop-off Catering services, was recently awarded to 18 suppliers by the Sourcing Team offering an array of foods available in Buckeye Buy. Check out the full NewsLink post for the complete supplier list, the criteria used for vetting the suppliers, and links to details provided through the Business and Finance site.
New Charter Bus Contracts
New charter bus services contracts have been awarded through a competitive bid process. These contracts are available in Buckeye Buy Marketplace Quotes for university-wide use and are primarily intended for trips originating within Ohio.
The order of preference for securing chartered transportation services is listed below.
- OSU TTM (Internal provider)
- Contracted Bus Companies – Miller, Cardinal, Baron’s
- Contracted Broker – STM
- Non-contracted providers
Ohio State users are expected to exhaust internal or contracted options before pursuing non-contracted supplier use. It is recommended to use the broker, STM, for out of market trips, rather than evaluating and setting up a local charter supplier for a single-use situation.
A more detailed breakdown, including equipment and contact information, can be found on the contract book page.
Period Activity Pay Issue from October Resolved
As previously communicated in October, Cost Center Managers were encountering an error when completing Period Activity Pay (PAP), within the Hire process, when the proposed Cost Center was not their Cost Center.
The workaround was to cancel the PAP and then initiate as a stand-alone process that would clear the error. Workday released a fix for this issue during the weekend of December 16 and now the step is working appropriately.
Love Data Week Feb. 12-16, 2024
The Big Ten Academic Alliance is collaborating to celebrate Love Data Week. The international Love Data Week event is a means of celebrating “all things data” and seeks to bring people together to share their data experiences, learn data visualization best practices, and have fun during the process. Please reach out to Ohio State’s coordinator for Love Data Week, Maureen Henry, with questions. Learn about the events, Learn how to participate in the competition, and Learn more about International Love Data Week.
Takara Bio USA Buckeye Buy Catalog
A new catalog from life sciences supplier Takara Bio USA is available in the supplier website section of Buckeye Buy for university users. See the Business and Finance Takara Bio USA catalog page for more information on Ohio State's contract with this supplier.
The existing hosted catalog from Takara BIO USA will be removed at the close of business on Friday, January 5. Contact the Marketplace Team with catalog or order placement questions.
Planned Maintenance and Downtime for Student Apps. Jan. 28
Update: This maintenance was postponed from its original date and rescheduled for January 28.
From 12 a.m. to 11 a.m. on Sunday, January 28, PeopleSoft Buckeye Link (Campus Solutions/Student Information System) services will be unavailable. See the full post for details.
Enhancements for Supplier Invoice and Supplier Invoice Requests
Some Supplier Invoice and Supplier Invoice Requests enhancements will be moved to production the week of Monday, December 18.
Notification Updates for Supplier Invoice Requests:
- There will be increased visibility on canceled and denied requests. Approvers and Initiators will be notified if these actions occur.
- Notifications will now be sent at the Supplier Invoice completion instead of the Supplier Invoice Request completion. This way requesters are notified at the time the Invoices are approved rather than at the start of the Supplier Invoice Process.
- If SIR amount changes after the SIR is submitted the requestor will be notified.
Notification Updates for Supplier Invoices:
- There will be increased visibility for the Requisition Requester and prior approvers on denied requests. The Supplier Invoice Initiator of Internal Order Billings will be notified if anyone cancels or denies the invoice they entered.
Mileage Reimbursement for January 2024
Effective January 1, 2024, the mileage reimbursement rate will increase from 65.5 cents per mile to 67 cents per mile for all business miles driven from January 1, 2024, through December 31, 2024.
Contact the Travel Office with questions at travel@osu.edu or 614-292-9290.