NewsLink Articles
Updated Logic for Credit Card Transactions – OSU
The logic for Cost Center Hierarchy Level 6 and Cost Center has been updated to provide units with visibility to all Credit Card Transactions for their area, including those assigned to External Committee Members.
These fields and report prompts have been mapped using text fields to the Cost Center number and corresponding Cost Center Hierarchy Level 6 that was provided on the PCard Application instead of the Cost Center currently assigned to the Expense Payee or Card Manager for the transaction.
Retired Job Aids
With the rollout of the new Workday ordering process on May 8, several job aids have been removed from the Administrative Resource Center (ARC).
- Create “My Lists” (Favorites) in Buckeye Buy - This functionality has been retired with the new Workday ordering process.
- Supplier- Round-trip set-up & Maintenance - Procurement Professional - This functionality has been retired with the new Workday ordering process.
- Create a Requisition Using the Requisitions Application - This information has been combined into the Create a Requisition to Procure Goods and Services job aid.
PCard Training Update
The PCard Office is now offering an additional training course titled, PCard Use and Responsibilities. This is a more comprehensive training option than the PCard Overview course offered at BuckeyeLearn.
This live and interactive course is designed for Cardholders, Card Managers, Card Users, and individuals that support the PCard transaction expense process. The course provides a comprehensive review of PCard Use and Responsibilities with live demonstrations and participant engagement.
Participants can choose the attendance method that suits their preference: In-Person (Classroom) or Virtual (Teams Meeting). Registration is available through BuckeyeLearn.
For questions, contact the PCard Office at pcard@osu.edu or (614) 292-9290.
Workday Unavailable Due to Planned Quarterly Maintenance - Sat. 5/20 from 2 a.m. to 1 p.m.
Workday will be unavailable due to planned quarterly maintenance on Saturday, May 20, from 2 a.m. to 1 p.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink post.
Changes to Buckeye Buy are Live
Changes to Buckeye Buy are now live! The job aids associated with ordering goods and services are now updated in the Supply Chain section of the Administrative Resource Center (ARC). For a list of updated job aids, view the list in a previous NewsLink article.
Now that we are live with the new ordering process, there are a few reminders to share including a comparison of the former requisition process with the new requisition process via the Workday Requisition Crosswalk and a few recorded demos of the new process. See the full NewsLink post for these details and more.
Buckeye Buy Unavailable 6-10 p.m. on May 6 for Transition to Ordering Within Workday
As part of the project to move ordering within Workday, Buckeye Buy ordering will be unavailable on Saturday, May 6, from 6 p.m. to 10 p.m. prior to the May 8 go-live. The downtime does not affect par orders or deliveries.
Health System Supply Chain users should note important information contained in the full NewsLink article.
Buckeye Buy Changes Coming May 8
We are a week away from implementing changes to Buckeye Buy. There are a few more items to share before we go live on May 8, 2023.
1. You will no longer go to Connect to Supplier Website and then Buckeye Buy to place orders. You will use the new Search Catalog link instead.
2. You will use Connect to Supplier Website to access punchout (formerly known as Roundtrip) suppliers (e.g., Staples, Fisher, etc.).
3. You will be able to see items that are in inventory and their approximate quantities on hand.
4. The Requisitions app will be the preferred method for placing requisitions.
Be sure to check out the full NewsLink post to view recorded demos showing some of the forthcoming changes with ordering before go-live.
Requisition Sourcing Changes in Workday
One of the changes associated with the move to ordering of goods and services into Workday is with requisition sourcing rules. Starting on Monday, May 8, when you create a requisition for multiple goods, some may be fulfilled from inventory, instead of from an external supplier. The intent behind these sourcing changes is to use any inventory on hand first before ordering more from the external supplier.
The experience of ordering from inventory should be no different from ordering through an external supplier. That said, one anticipated benefit of fulfilling from inventory is a requester receives a notification when backorders occur. See the full NewsLink post for details.
Coming Soon: Enhanced Workday Ordering Job Aid Updates
Multiple job aids in the Supply Chain and procurement space will be updated on May 8 to accommodate a new enhancement to Workday ordering that reduces the clicks needed to place an order. See the full NewsLink post for the job aids list.
Coming Soon: Changes to Non-Catalog Spend Category Name
In order to improve the Workday purchasing experience for end users, on Monday, May 8, the SC99999 spend category will be renamed from:
OFFICE USE ONLY - Do Not Change (SC99999) to *Do Not Know (SC99999)
This renaming allows for this spend category to default as the first selection option when Spend Categories are searched in transactions.
Please note, Service Center employees and Health System buyers will continue to verify that the correct spend categories are applied to non-catalog requisitions as a part of requisition processing. There are no changes to the approval process.