Tech Resources

There are three default storage options for researchers. These storage locations are allocated by a defined research project and access to the storage can be customized by project. For tenants of the Pelotonia Research Center only, up to 5TB of Scratch Storage is available at no cost to the owner for each defined project, with additional space available for purchase at the standard OTDI storage rate.  Researchers outside of the Pelotonia Research Center can purchase scratch storage. To request data storage for your project, put a request in via ServiceNow and the storage team will set up time to discuss your project needs.

Storage Options

• Scratch Storage: Temporary storage option with no snapshots or backups. This high-speed storage is available via NFS/SMB/S3 from inside the Ohio State managed client networks and Ohio State datacenter. There is no snapshot protection for this data, nor is it replicated to an external site. This is considered transient data and any data older than 120 days will automatically be removed from the system. (For tenants of the Pelotonia Research Center, up to 5TB of Scratch Storage is available at no cost to the owner for each defined project.)
• Standard Enterprise Storage: Persistent storage option with frequent snapshots and daily offsite backups, most commonly used option for active research projects. This high-speed storage is available via NFS/SMB/S3 from inside the Ohio State managed client networks and Ohio State datacenter. All data written to this storage is protected by periodic snapshots through the day and a daily replicated copy to an offsite location in accordance with Ohio State Data Protection policies. This is considered persistent data and will not be removed unless deleted by the data owner.
• Long Term Archive Storage: Long-term storage to archive data once a project is complete. This data will be stored in an offsite, offline archive. Data can be moved to the archive from either the Standard or the Scratch Storage locations. It can take up to five business days to transfer this data into or out of the Archive.
• OneDrive/Teams: Microsoft 365 allows users to store and share data in OneDrive and Teams, the standard cloud storage solutions at Ohio State.

The IT team can work with researchers to determine the best option for transferring their data. Options include:

• Globus provides a fast, easy, secure, and reliable method for transferring data to various storage endpoints. You can view more Globus resources in the Administrative Resource Center (you will need to log in to view this page).
• Native Protocols (NFS/SMB/S3)
• Secure File Transfer Portal (SFTP) can be used to provide access to data endpoints that can only support SFTP

Ohio Supercomputer Center

The Ohio Supercomputer Center (OSC) is a high-performance computational services resource for Ohio State researchers, faculty, and staff. They provide advanced computing for researchers at economies of scale resulting in efficiencies and cost-savings. Researchers can contact OSC directly about their services or work with the OTDI solutions engineers to determine how this resource can best be used for their computational needs.

Computational services OSC offers include:

• High-performance research computing compliant with various cybersecurity-related mandates and regulations.
• Large capacity data storage, including data curation, publication, and archiving, to help promote scientific reproducibility and public transparency.
• Actively maintained and supported scientific software packages that ensure clients can use OSC’s resources productively.
• Technical education and expertise in the form of workshops, classes, and web-based training and materials, as well as processes and tools for university faculty to incorporate cyberinfrastructure resources into courses.
• Deep expertise in developing and deploying software and web interfaces that run efficiently on powerful supercomputers.

Amazon Web Services

Amazon Web Services provides secure, scalable cost-effective computing, storage and database services that can be used for things like research projects, web application hosting, archival file storage and administrative Business Intelligence/Analytics.

Microsoft Azure

Microsoft Azure offers a variety of secure services that can be used by researchers, including virtual machines, data storage and analysis, machine learning, and artificial intelligence. These services allow researchers to store, process, and analyze large datasets, run complex simulations, and create predictive models to improve their understanding of various scientific fields. More information for researchers can be found on the Microsoft Azure page of the ARC under Training, Microsoft Azure for Research. 

Find resources and instructions on how best to get your research project started with security and compliance integrated into your research workflow. You can also email securemyresearch@osu.edu for assistance. 

There are multiple collaboration spaces such as small meeting rooms, conference rooms, and presentation areas that you can schedule in the building. 

Use Microsoft Outlook to book a room for a meeting. Follow the instructions to use the scheduling assistant and room finder for Windows and Mac devices. 

Quick tip: Search for "+PRC" to see the rooms available for booking in the Pelotonia Research Center. Search for "+EAIC" to see the rooms available for booking in the Energy Advancement and Innovation Center. The room capacity will show in parentheses after the room number. For example +PRC Room 1123 (6).

Pelotonia Research Center: There are various meeting rooms available to schedule on each floor. A huddle room is designed for 4 attendees, a meeting room is available for 6 attendees, and a conference room has a capacity of 10-12. Rooms 2001, 3001, 4001, and 5001 can be used for meetings of 15-18 people.

Energy Advancement and Innovation Center: There is an Event Hall on the first floor with capacity for 200 people, and two seminar rooms located on the first floor (room 150, capacity 50) and second floor (room 270, capacity 16). 

Each conference room/event space in both buildings are equipped with a display screen and Huddly Canvas that allow you to present and collaborate both in-person and in a hybrid meeting. Read the conference room instructions to learn more about how to use the equipment in the conference rooms. 

There is a large video wall located in the lobby of the Pelotonia Research Center and one located outside of the cafe in the Energy Advancement and Innovation Center. If you have content you would like to display, please submit a video wall request to the Research Infrastructure team via suli.2@osu.edu for the Pelotonia Research Center and myerholtz.10@osu.edu for the Energy Advancement and Innovation Center.

Microsoft Outlook allows users to schedule meetings and appointments and read email on a variety of devices and operating systems. More information and training on Outlook is available in the Administrative Resource Center.

Teams integrates with other M365 applications and allows users to chat, meet, call and collaborate.

Collaborating with Wexner Medical Center employees in Teams

University employees who are on Teams Calling can Instant Message Wexner Medical Center employees in Teams. Follow the instructions to search for and communicate with Medical Center employees. 

• Quick tip: Type in the firstname.lastname@osumc.edu or their email address ending in @osumc.edu and see Search firstname.lastname@osumc.edu externally and click it.  You may also see the name with (Guest) after it.  That is not the correct choice.  Click on Search firstname.lastname@osumc.edu externally.

University employees who have recurring meetings with Wexner Medical Center employees can edit Teams meeting lobby settings to prevent Wexner Medical Center employees from having to "wait in the lobby" for every meeting.

• Quick tip: Find the instructions to change this setting in the ARC under Controlling Teams Meeting Lobby Settings. 

Shared channels in Teams create collaboration spaces where you can invite people who are not in the team to access just the shared channel. Both university and Wexner Medical Center employees can be members of these shared channels.

• Quick tip: Follow the instructions to create a shared channel so that Wexner Medical Center users do not have to switch orgs to access channel content. 

OneDrive for Business is the Microsoft-provided cloud storage and collaboration tool. A OneDrive for Business account is tied to an Ohio State (Office 365) account that is managed by the university and provides 5TB of storage. Choose OneDrive to store your personal files that do not need to be shared with others or do not need to be collaborated on. Use a Team to store files any time you think others may need to have access to the file at any time. Personal files are not accessible once someone has left the university.

All Wexner Medical Center Employees have access to Teams from their Microsoft 365 instance. 

If you have both a Wexner Medical Center Teams instance and the university Teams instance, you may elect to use both the web and desktop applications to be logged into both at the same time. Visit the ARC for more information on working in two organizations at the same time. You will also have the ability to switch back and forth between your two instances.

For more Wexner Medical Center specific resources visit MyTools M365.

eduroam is the secure standard Wi-Fi network in the Pelotonia Research Center and Energy Advancement and Innovation Center. Both WMC and university-managed devices will be set up by their departmental IT team to automatically connect to eduroam. Devices that are not managed by WMC or the university need to be onboarded at wireless.osu.edu to connect to eduroam. This will allow access to appropriate printers and remote access technologies. 

WiFi@OSU is the guest Wi-Fi network. This network should be used by anyone who does not have university credentials.

Visit wireless.osu.edu for instructions on how to connect.

The wired connections in the building that have been activated have a default connectivity of one gigabit per second (1Gbps). Data jacks are not active by default. If you need a connection with a higher speed on an active data jack, or need access to a jack that is not active, please contact the IT Service Desk at 614-688-4357 and select option 8 or put in a ticket at go.osu.edu/it.

Tenants of the Pelotonia Research Center and the Energy Advancement and Innovation Center can continue to use their standard methods of remote access (e.g. VPN, virtual desktop infrastructure, etc.). OTDI can provide additional remote access services as needed.

1. Print your documents to “Employee Follow Me Printing”
2. Release your print job(s)
3. Walk up to any Employee Follow Me Printing supported printer.
4. Swipe your BuckID to authenticate. See note on BuckID registration if you are new or have a new BuckID.
5. Select the Print Release icon.
6. Choose documents and select Print or select Print All to release them all at once.
7. Press the “Log In/Out” button to sign out.

More detailed instructions can be found in the Employee Follow Me Printing - Instructions, FAQ, and Common Issues article.

Before using any Microsoft 365 services, please review the information on sharing content, acceptable use, general questions, and other important items to be aware of on this page Microsoft 365 Important Service Usage Information.

Microsoft 365 is for academic and personal use only.

Students may not place sensitive data in any Microsoft 365 online product, including OneDrive.

Ohio State employees must be aware of what type of data is being placed into OneDrive.

Review the Institutional Data Policy and how to use the IDP calculator.

For more information on using university computing resources, review the View the Responsible Use Policy. This policy provides guidance for establishing responsibilities and limitations associated with the use of university computing resources.

If you have a disability and have trouble with any Microsoft 365 product, please reference the Microsoft Accessibility Disability Answer Desk where you can contact Windows and Office accessibility support through various methods. If you require additional support, please call the Ohio State Accessibility Helpline 614-292-5000.