Ohio State Azure

We’re excited to announce that The Ohio State University has formalized its relationship with Microsoft Azure. Ohio State Azure services are available to Ohio State employees. 

Microsoft Azure is a private and public cloud platform that provides a set of services that allow you to build, manage and deploy applications on a massive, global network using your favorite tools and frameworks. Applications may include any program or piece of software designed and written to fulfill a particular purpose for the user.

OCIO offers a university-configured Microsoft Azure service to faculty and staff for approved university business. Ohio State adds the following features to the standard offering:

  • Integrated billing – your charges will be paid from your Ohio State account;
  • Access to special training events;
  • Access to Microsoft support specialists.

Over the next several months, we will be implementing security and account management, defining billing processes and organizing training opportunities and resources for users. We also will be working to transfer existing faculty and staff Azure accounts to the university enrollment.

To learn more about the Ohio State Azure offering view the service offering details

​Ohio State does have a Business Associate Agreement (BAA) with Microsoft. However, until we conduct a complete security review, users may NOT store Personal Health Information (PHI) in Azure.

Frequently Asked Questions

How can I request an Ohio State Azure subscription?

Please refer to the Ohio State Azure Readiness Checklist for instructions.  

Can PHI be stored and shared on Microsoft Azure?

Microsoft Azure is currently being reviewed by our security team. At this time, no Personal Health Information (PHI) may be stored in Microsoft Azure.

How do I get assistance with questions about Azure?

Email Azure Service Owner Danny Williams with feedback or questions. Emails will be addressed in a timely manner.

What can I do to prepare for Azure before I get my subscription?

First, get ready for Azure by becoming familiar with the Ohio State Azure Successful Six.

Next, look at Ohio State policies about using technology services. The information below are examples of how those policies apply to using Azure. If you need more information, visit the University Policies website.

  • Understand appropriate use. Review the following documentation:
    • University Institutional Data Policy (IDP). Self-enroll and complete the IDP training if you have not done so already. Microsoft Azure is currently being reviewed by our security team. At this time, no Personal Health Information (PHI) may be stored in Microsoft Azure.
    • Responsible Use of University Computing and Network Resources
  • Explore Azure learning paths. Do you plan to use Azure to develop blockchain apps? Are you more interested in creating containers? Or maybe you just want to learn the fundamentals. Learn practical skills through Microsoft's many Azure learning paths. In addition to Microsoft’s training, the internet offers a wealth of information about how people are using Azure.
  • Take your learning and professional development to the next level. Take advantage of the many training resources Microsoft has available, including their certification program. You can achieve certification either Azure Fundamentals or in specific role-based learning paths.
  • Identify potential use cases. Not every workload is appropriate for the cloud, and different cloud tools are a better fit for specific projects. Identify potential use cases. Assess the business purpose for each case, understand the data that will be used, and work with your IT staff to determine if your use case is appropriate for Azure. Several analysts offer lists of key questions to ask and answer ahead of moving workloads to the cloud, for example:

Who can use Microsoft Azure?

Once available, Microsoft Azure can be used by Ohio State employees for university purposes. The Ohio State University Wexner Medical Center has not approved use of Azure by medical center staff. For more details about Azure, contact the medical center’s Help Desk at 614-293-3861.

I am a student. Can I use Ohio State’s Azure instance?

Currently, Microsoft Azure can be used only by Ohio State employees for university purposes. The Ohio State University Wexner Medical Center has not approved use of Azure by medical center staff. For more details about Azure, contact the medical center’s Help Desk at 614-293-3861.

How can I predict costs? Are there Cost Tools or a Cost Calculator?

Each user is responsible for managing their costs for using the Ohio State Azure Service. You are responsible for the payment of all billable Azure Services consumed. Assume every Azure service that you have enabled is charging you even when you are not using it. To guard against runaway bills, be sure to turn off Azure services when they are not in use. You can set some services, like virtual machines (VMs), to automatically turn off/shut down during off-hours. Be sure to take advantage of all the cost management tools that are available to anticipate and control costs. Here are a few:

Security Matters

Don't forget to build your services with security in mind from the beginning.  You are responsible for security standards when building services in Azure.  

Key References


Key Resources

Explore and Learn

The resources below represent a handful of key locations to use and bookmark:

Best Practices

Following cloud best practices will help you get the most out of Azure and reduce the potential of a security breach.