Tagged: NewsLink

As part of HR Optimization efforts, on Friday, July 15, enhancements were applied for Period Activity Pay (PAP) to assist with streamlining the business process for both Cost Center Managers and HR Consultants. The following enhancements were implemented:

For the month of August, departments are charged for one half of the nine-month rate for their nine-month faculty. To properly expense August salary, best practice is to use the costing dates of 08/15/2022 to 08/31/2022. This will ensure that costing prorates properly for the half month of pay.

This item is being shared on behalf of our Office of Student Academic Success colleagues. From midnight to 4 a.m. on Sunday, July 17, the following PeopleSoft Buckeye Link (Campus Solutions/Student Information System) services will be unavailable.

• Student Center functions accessed through Buckeye Link
• Faculty Center
• Grad Recommendation
• Curriculum

​The Ohio State App will not be affected by the downtime.

Encumbrance updates for 9-month faculty (the adjustment to convert encumbrances from 12 months to 9 months) are still being calculated. Updates are anticipated to be finalized by mid-July. 

Effective July 1, 2022, only one prepaid credit card is available to select when purchasing airfare through the contracted travel agency (Corporate Travel Planners) or their online booking tool (Concur). 

Beginning in July 2022 and annually thereafter, the Travel Office will be conducting the Spend Authorization Mass Close process to release pre-encumbrances on aged Spend Authorizations.

Eligibility for mass closure is based on the return date on the Spend Authorization header being at least 1 year prior to the Mass Close process date (e.g., any Spend Authorization with a return date of July 2021 or before).

Beginning July 1, 2022, the Travel Office will absorb the process of expensing airfare transactions purchased through Corporate Travel Planners (CTP) or Concur. This does will NOT include Athletics or Group airfare transactions.

With the volume of data now in Workday, users are experiencing system performance issues when running the 120 Day Award Closeout Report. We recommend users schedule the 120 Day Award Closeout Report to run during off-hours (in the evening, overnight, or during the weekend). Scheduling the report during non-peak hours will reduce the amount of time it takes to run the report. The report also remains available for viewing within Workday for the number of days you specify when scheduling the report.

Below are instructions for scheduling the 120 Day Award Closeout Report.

The University Procurement/AP open Office hours will continue monthly through FY23.  Each monthly session will be held at 1 p.m. on the third Thursday of each month. Use the MS Teams link to join.  

The updated schedule is as follows.