The Privileged Access Management support team will be upgrading the PAM system on Thursday, December 8 from 4:00 â 6:00 p.m. The PAM system is used by staff who manage the access for certain university systems. (Check out the Cybersecurity site if you'd like to learn more about PAM.)
Workday will be unavailable due to planned monthly maintenance on Saturday, November 19, from 2 a.m. to 10 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is online.
Health System Supply Chain users should note the important information listed below.
As a reminder, the Fiscal Year 2023 Period Close calendar and Department Fiscal Payroll Processing calendar have been combined into one single calendar. The calendar can be found on the Controller’s website both under Business Processes within the Period Close and the Payroll Accounting pages.
New Business and Finance training and help resources have been recently made available.
Supplier Invoice Basics:
A new Supplier Invoice Basics 15-minute course is available in BuckeyeLearn. This session is recommended for Ohio State employees that make purchases and work with suppliers.
Coming Soon: Plan Versus Actuals by Plan Worktags:
A new report that compares plan to actuals variances by plan worktags has been developed in Workday and will be migrated into production the week of 11/14/22. The report shows plan to actual variances by each unique combination of: Balancing Unit, Cost Center, Fund, Program, Project, Activities and Events, and Assignee.
Note: The Grant and Gift worktags were omitted from this report as plan is not loaded down to these dimensions.
November 13 - 19 is International Fraud Awareness Week, which means it’s the perfect time to brush up on your fraud detection abilities.
Did you miss the chance to join Ohio State's Cybersecurity Days Community Forum last month? Well, you’re in luck, as the full recording of the day’s events have been posted to the Cybersecurity Days 2022 Community Forum YouTube playlist.
Because stolen, compromised or damaged information can lead to unwanted and unnecessary consequences for both staff members and the university, Ohio State is increasingly expanding the use of multifactor authentication. The Sponsored Guest account process will be the latest system to adopt BuckeyePass protection on November 16.
A Workday enhancement was released to production during the weekend of 10/22. Previously, if a grant expired, the Salary Over the Cap (SOC) bubble was no longer visible. Workday released an enhancement where the SOC bubble will now remain visible even if the grant expires.
This enhancement applied to all events in the future, but not in the past. This means we will still not have visibility for transactions that expired prior to the 10/22 release date.
The inability to report on Salary Over the Cap worktags is still an outstanding Workday issue.
OnBase automates the pairing of invoice detail lines with purchase order detail lines prior to posting an invoice in Workday. New resources are now available to help provide additional visibility and support around this process.
OnBase Job Aid - A new OnBase job aid has been created for OnBase users. The guide provides information about basic OnBase functionality and navigation.