SIS Faculty Center

No; advising information is available only to instructors who are assigned an advisor template.

The SIS Faculty Center features an Advisor Center tab that provides access to advisee information for those advisors with an instructor role. For more information on viewing advisee information, refer to Introduction to the Faculty Center: How to use the Advisor Center.

Yes. For more information, refer to the "Drop-In Advisees" section of Introduction to the Faculty Center: How to Use the Advisor Center.

Each college/department has designated staff who make faculty/advisee assignments.

Once listed on a class, an instructor will continue to have access to the Faculty Center, even for terms in which they are not teaching. Advisors who are not instructors may be granted access to the Student Services Center to obtain information about their advisees. The Student Services Center is linked from the Faculty Center Advisor Center. For additional information see Faculty Center: How to Use the Advisor Center.

Class rosters are available in the CarmenCanvas People list. Grades can be sent from Carmen to the SIS, but the instructor will need to verify and post the grades within the SIS Faculty Center. For information about submitting final grades through the Carmen Grades tool, see Transfer Final Grades to Faculty Center.

Enrollment Information

 In general, user information from the Registrar's Student Information System flows into CarmenCanvas, usually by the next day.

• Every night, automated programs gather data about all enrollment transactions (student adds, drops, section changes; changes to instructors, TAs, and Graders) from the Registrar. That information is combined with Human Resources data about new users and name changes and is repackaged into a format that can be read by Carmen. Our programs then feed the data into Carmen. The process usually completes at around 6:30 AM, depending on how much enrollment data needs to be uploaded.
• Because this process involves multiple systems, there are occasional glitches. As a general rule, if an enrollment record is not correctly processed the first night, it will be completed during the next night's process. In some cases, we may re-run all or part of the enrollment process during the day.

Faculty Center Roster and Carmen People List

The People list in a Carmen course is based directly on the course rosters from the Registrar. However, if there is ever any question about who is in or out of a course a as student or instructor a the roster in the Faculty Center should be considered authoritative.

• It is quite easy for an instructor to add people to the Carmen People list who do not show up on the Faculty Center roster. Changes made to the People list in Carmen do NOT flow back upstream to the Registrar. Any manual changes to the Carmen People list that contradicts SIS data will be overwritten.
• Information about student rank, paid status, major, plans to graduate, and other details are not displayed in Carmen.

Final Grades

Final Grades are the only situation in which data moves from Carmen to the Faculty Center. There are significant differences between how enrollment data moves into Carmen and grade data moves out.

• Final Grades are transferred from Carmen to the Faculty Center on a voluntary, course by course basis, by instructors. Using Carmen to calculate final grades and transfer them to the Faculty Center is entirely optional.
• Once grades are transferred from Carmen to the Faculty Center, the instructor must go into the Faculty Center to review the grades, take care of any Incompletes or EN grades, and finalize the process by posting the grades

The SIS Faculty Center class roster allows you to filter class enrollment by various criteria, including wait listed, dropped, and graduating students. For more information, refer to Introduction the Faculty Center: How to View a Class Roster.

Class rosters are available through the Faculty Center by clicking on the class-roster icon next to the class. Refer to Introduction to the Faculty Center: View a Class Roster for more information. Class rosters are also available through the CarmenCanvas People list.

The SIS Faculty Center class roster allows you to filter class enrollment by various criteria, including wait listed, dropped, and graduating students. For more information, refer to Introduction the Faculty Center: How to View a Class Roster.

The SIS Faculty Center class roster allows you to filter class enrollment by various criteria, including wait listed, dropped, and graduating students. For more information, refer to Introduction the Faculty Center: How to View a Class Roster.

A student who is systematically moved from the wait list into a class will be sent a system generated email informing the student that he or she is enrolled in the class.

As a Mac user you have some different options:

If you are using Safari as your browser, the title may not display correctly, but you can print the rosters. Here are the directions:

1. From the Class Roster (prior to clicking on Printer Friendly)
2. Right-click the frame and select Open Frame in New Window (or tab) to bring up the class roster.
3. Click the Printer Friendly button.

The student will appear in each section for which they have wait-listed. A report is being designed to remove duplicates and give a more accurate account of course demand.

Each college or department has a class scheduling contact that has access to class rosters for the unit's classes.

Yes. You will have access to past classes, including the ability to email students on the roster, indefinitely.

This is the opening/ending date and time during which a student can enroll in or drop classes (also referred to as the "Registration Window").

The FERPA indicator denotes a student has requested a restriction on the release of all her or his directory information. Refer to The Ohio State University's Policy Concerning Privacy and Release of Student Education Records maintained by the University Registrar.

If your teaching assistant is set up in the SIS as an instructor for the class with grade posting capability, they can enter the grades and mark them ready for your review, but only you can post them. There may also be someone in your department with administrative grade posting access that can enter and post grades for any course in the department.

Yes, past terms are available. Students are prompted to choose the term they want to view when they click "View Grades." Students can also print an Advising Report to see their complete academic history.

Students must complete the Student Information Release on their My Buckeye Link through the SIS.

An Extension of Incomplete form must be completed, approved and forwarded to the Registrar's Office for them to make the change. The "IX" grade should never be assigned as part of the grade posting process.

No, it is offered as an option to other tracking methods for faculty who prefer it.

Yes, if an instructor chooses to use the SIS Faculty Center Gradebook, students will be able to click Assignments in their Student Center to see their Gradebook information. Final grades must be submitted through the SIS to be considered official.

Both the Carmen Grades tool and the SIS Gradebook allow instructors to monitor progress by assignment and to obtain cumulative grade information that can then be uploaded directly to the SIS final grade roster. In both systems, you can keep track of assignments by categories, adjust the overall grading scale, weight individual assignments for the final overall grade, access your class rosters, limit students' views of certain elements of the Gradebook, create extra credit assignments, make notes for students to see, and limit students' access to certain notes. The SIS Gradebook does not allow the ability to create quizzes, auto-grade them, and have the grades populate the Gradebook. The Canvas Assignment functions that allow students to submit assignments and quizzes and automatically record them in the Gradebook continue to be available in the Carmen system. See Assignment and Gradebook Setup for more information about using Carmen tools.

Another person, such as a teaching assistant, can enter grades for you if they are listed in the SIS as an instructor for the class with grade posting capability; however, you will still need to review and post the final grades. There may also be someone in your department with administrative grade posting access who can enter and post grades for any course in the department.

The SIS Faculty Center Gradebook is a method of tracking and maintaining students' grades for assignments and is a separate tool from Carmen.

Typically during the 5th week of the term. This can vary depending on the term/session.

The SIS is the system of record for enrollment information. All grades must be posted in the SIS. Refer to Introduction to the Faculty Center: How to Post Final Grades Using the Grade Roster. You can also continue to send grades from your Carmen course and then verify them in the SIS. See Transfer Final Grades to Faculty Center for more information.

Use your Ohio State password. Refer to the self-service site at my.osu.edu if you have questions about your Ohio State username and password.

Yes, at least every 180 days. However, you are free to change your password more frequently if you like. For more information about your Ohio State username and password, refer to the self-service site at my.osu.edu.

Go to the self-service site at my.osu.edu if you have forgotten your Ohio State username and/or password. From there you can recover your username or reset your password.

The Faculty Center is featured in the Faculty & Staff (Logins & Resources) applet in buckeyelink.osu.edu. Simply click the Faculty Center Task and sign in using your Ohio State username (lastname.#) and password.

Anyone who is listed as an instructor for a class in the Schedule of Classes will be granted access to the Faculty Center.

The Teaching Schedule and Weekly Schedule list the classes you have been assigned to teach, so they could indeed be considered "automatically generated." The colors are chosen by the system solely to create visual contrast between classes--they have no particular significance.

Yes. Your department's class scheduling contact can add your teaching assistants to the class in the Schedule of Classes.

The Faculty Center provides instructors with access to the Class Roster, Grade Roster and the Schedule of Classes. Advisors with instructor access will be able to obtain detailed information about their advisees' academic history. A drop-in advisee feature allows for temporary access to a student's academic information.

Yes, if they are listed as one of the instructors for the class in the Schedule of Classes, they will have access to the class through the Faculty Center.

Spam filtering is a complex issue, but we don't anticipate any widespread problems. Ohio State's spam filters are configured to pass any email originating from the osu.edu domain. Since SIS Faculty Center notifications are sent "from" the originating instructor, these should not be trapped by the spam filter.

During development, consultants with experience at other institutions recommended that space be left between terms to provide flexibility. Additional spacing was suggested between summer and autumn terms as this is where changes are most likely to occur.