Tagged: Procurement

Blanket orders are used for transactions that occur very frequently (daily or multiple times a week), have a high variation of product types, have undetermined timing, and are not available in Buckeye Buy.

Please do not begin entering FY25 blanket purchase orders until Monday, April 15. More information and detailed instructions on creating FY25 blanket purchase orders will be posted in a future NewsLink article.

New to Marketplace Quotes (In the supplier website section of Buckeye Buy):

• Neverman Construction - - Disaster recovery services
• Eagle Exhibit LLC - - Trade and product show displays
• Hamburg Fireworks Display Inc.

Furniture suppliers:

• Landscape Forms Inc. - - Outdoor furniture
• Sauder Manufacturing Co. - - Residential furniture

Photographers:

• Autumn Theodore Photography LLC
• Emma Parker Photography LLC

Changes are being made to help users leverage the Requisition Worklet to manage their requisitioning process.

Users of the "Create Requisitions" task will now see a "Try new Experience" button. This will redirect them to use the Requisition Worklet. Additionally, for Requisition Worklet users, on the top of the page to the left of the shopping cart, a new question mark icon will be available that when clicked will provide basics on how to use the tool. Stay tuned for more detailed information regarding the buying experience.

Beginning Friday, March 15, all non-PO internal supplier invoice lines over $5,000 tied to the OSP Grant Hierarchy will route to the Grants Shared Service Center for review prior to posting. This review is to help ensure that grants are charged only approved internal billing rates, charges are in compliance with the grant agreement, and have appropriate supporting documentation.

New “stand-in” supplier called “SIR New Supplier Request - SPL-0000012” was created to aid end users in submitting payment requests via "Supplier Invoice Request" when a new supplier is being requested.

Buckeye Buy internal supplier catalogs now have a Preferred tag assigned to them in Workday. To limit your search to internal supplier catalogs, enter an item description and check the Preferred box in the Item Tags section in the left pane.  

The screenshot below provides a visual example. When searching for “room night,” with Preferred checked, the results will bring back internal supplier, The Blackwell.

An update has been made to the notification that is sent following approval of a Spend Authorization if a cash advance is included. Spend Authorizations that include cash advances will now receive an alternate notification with content specific to cash advance policies.

The "Miscellaneous Payment Request" business process has been modified to route Petty Cash/Human Subjects associated with Office of Sponsored Program (OSP) Grants to the OSP accountants.   

Accordingly, "Business Process Approval Times - Miscellaneous Payment Request Details" and "Business Process Approval Times - Miscellaneous Payment Request Summary" have been updated to reflect the new security role in the approval process.

The week of Monday, February 5, two additional approvals will be available in the Supplier Invoice Business Process listed below.

• New Approval for Cash Manager – Treasury will approve any requests to external suppliers when the supplier has a Payment Type of "Manual" or "Wire" and the total invoice amount is greater than or equal to $1 Million.
• New Approval for Export Control Specialist is available as an ad-hoc approval for Accounts Payable to add in as needed.