Tagged: Procurement

The Controller’s Office and Financial Planning & Analysis (FP&A) require that all earnings operations who bill internally, publish their FY24 internal rate/fee listing on their website by February 29, 2024. If this information is not hosted on a website, please describe exactly where the information is generally available to internal customers (e.g. catalog in Workday, eRAMP etc.).

Internal Order Billing 1 and 2 have been updated. If you were in progress in this training you should have received and email from the training team advising that you will need to restart the course because the previous link will no longer be active.

To assist with the Year End Procurement Roll Forward process, the Controller’s Office will soon be analyzing and closing out old internal and external Purchase Orders (PO) which meet the following parameters: 

Supply Chain business process notifications continue to be reviewed to help create consistency across each process. The business process notification enhancements detailed in this post will be implemented during the weeks of January 15 and January 22.

Week of January 15 enhancements:

The template to upload internal billing supplier invoices via EIB is changing. Beginning at 5 p.m. on Wednesday, January 31, users are required to use the new template. The current template will not work after 5 p.m. on January 31.

A new university wide contract, Drop-off Catering services, was recently awarded to 18 suppliers by the Sourcing Team offering an array of foods available in Buckeye Buy.

The awarded suppliers were vetted for catering services including:

A new catalog from life sciences supplier Takara Bio USA is available in the supplier website section of Buckeye Buy for university users. See the Business and Finance Takara Bio USA catalog page for more information on Ohio State's contract with this supplier.

The existing hosted catalog from Takara BIO USA will be removed at the close of business on Friday, January 5. Contact the Marketplace Team with catalog or order placement questions.

Some Supplier Invoice and Supplier Invoice Requests enhancements will be moved to production the week of Monday, December 18.

Notification Updates for Supplier Invoice Requests: 

During the week of December 11, enhancements will be made to select Buckeye Buy items that will allow the commodity code to automatically populate on purchase requisitions. During the transition, requests to add or update affected items will be held until maintenance is complete. The estimated maintenance complete date is Friday, December 15. 

For UNIV purchases only - If the commodity code is not automatically populated, the commodity code field is not required. 

To improve transparency into the supplier invoice request process, the Service Center Lead Approval step will be moved up in the business process from the supplier invoice where it currently resides to the supplier invoice request, keeping it streamlined within the same business process. This change is to improve transparency and align with other similar financial transactions in Workday.