Airfare purchased through Ohio State’s contracted travel agencies and charged to the university’s ghost card must be moved to the appropriate FDM (worktags) through an expense report.
Effective July 1, 2022 (FY23), Airfare transactions that are charged to the university’s ghost card with Corporate Travel Planners (CTP) or Concur will be submitted on an expense report by the Travel Office.
Workday will be unavailable due to planned monthly maintenance on Saturday, June 11, from 2 a.m. to 10 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is online.
Health System Supply Chain users should note the important information listed below.
Three Workday reports, “Find Spend Authorizations - OSU,” “Find Spend Authorization Lines,” and “Find Spend Authorization Lines for Organization” will be decommissioned on June 30, 2022.
These reports will be replaced by two new reports named “Find Spend Authorization Details - OSU” and “Find Spend Authorization Summary - OSU.”
As a reminder, Workday's delivered report called "Find Supplier Invoices" has been hidden. It was replaced with "Find Supplier Invoice Summary - OSU."
A new "Payroll Funding - Period Activity Pay - Expired Funding" report has been created to help finance users validate expired costing for Period Activity Pay Assignments. The report is available for end users and allows a user to search for period activity pay in a semester where one or more lines has an expired grant worktag associated with it.
A new "Commitments and Obligations" virtual training has been created in BuckeyeLearn to help financial users and service centers develop a baseline skillset on encumbrances and pre-encumbrances.
Digi-Key Electronics will join Buckeye Buy on Wednesday, June 1 with a round trip (punch-out) catalog of electronic components and supplies. Contract and catalog details are available on the contract book page https://busfin.osu.edu/document/digikey-electronics.
As a part of fiscal year-end activities, subaward supplier contract encumbrances will be closed out for FY22 and re-opened in FY23.
An encumbrance will not roll-forward into FY23 if there is an active supplier contract amendment on a subaward. This issue was confirmed in testing. As a result, the Office of Sponsored Programs (OSP) is providing the following guidance for subaward supplier contract amendments:
The Recruiting Instructions field in Workday was recently removed from new job requisition requests, and, as of May 26, this field has also been removed when editing a job requisition. Outlined below is a summary of the recent changes related to recruiting instructions and job requisitions as it relates to the Scheduled Weekly Hours project.
**Date Reschedule**