Tagged: NewsLink

Effective July 1, 2022, only one prepaid credit card is available to select when purchasing airfare through the contracted travel agency (Corporate Travel Planners) or their online booking tool (Concur). 

Beginning in July 2022 and annually thereafter, the Travel Office will be conducting the Spend Authorization Mass Close process to release pre-encumbrances on aged Spend Authorizations.

Eligibility for mass closure is based on the return date on the Spend Authorization header being at least 1 year prior to the Mass Close process date (e.g., any Spend Authorization with a return date of July 2021 or before).

Beginning July 1, 2022, the Travel Office will absorb the process of expensing airfare transactions purchased through Corporate Travel Planners (CTP) or Concur. This does will NOT include Athletics or Group airfare transactions.

With the volume of data now in Workday, users are experiencing system performance issues when running the 120 Day Award Closeout Report. We recommend users schedule the 120 Day Award Closeout Report to run during off-hours (in the evening, overnight, or during the weekend). Scheduling the report during non-peak hours will reduce the amount of time it takes to run the report. The report also remains available for viewing within Workday for the number of days you specify when scheduling the report.

Below are instructions for scheduling the 120 Day Award Closeout Report.

The University Procurement/AP open Office hours will continue monthly through FY23.  Each monthly session will be held at 1 p.m. on the third Thursday of each month. Use the MS Teams link to join.  

The updated schedule is as follows.

The "Credit Card Transactions - OSU" report has been enhanced to provide more flexibility and details to assist areas in researching and resolving unexpensed transactions. See the summary of enhancements listed below. 

Updated Column:

Many policies have been updated across Business and Finance, including minor revisions and substantive changes. Some people have reported seeing outdated policy documents due to information being saved in their web browser history. The policies.osu.edu site will show the last edit date of the policies, and the document that you view should have the same revision/edit date (found at the very bottom of the policy).

If you see an outdated revision, please use the steps listed below as a guide to clear old information from the browser.

Two drop-in office hour sessions will be available in July. The sessions will be focused on year-end needs and allow units to stop in if there are questions related to finance or supply chain as we approach year-end close. No formal agenda or material will be presented.

Several enhancements have been applied to the "Find Spend Authorization Summary - OSU" and "Find Spend Authorization Details - OSU" reports to allow greater flexibility and clarification of report fields.  See the summary listed below for changes to each report. 

Find Spend Authorization Summary - OSU: 

Added columns to the report output: 

• Cost Center Hierarchy 7
• Cost Center Hierarchy 8 

Enhanced Report Prompt:

A searchable listing of contracted suppliers in the Purchasing contract book is now accessible on the login screen to Buckeye Buy.

Suppliers can now be searched by keyword, product category, certifications, and designations such as MBE, EDGE, Buckeye Buy, etc. See screen shots below for a visual preview.

Contact BF-PRSM-OSU-PUR@OSU.EDU with questions about the contract book.