Effective Friday, January 20, Position Restriction costing allocations can use grants. Any new positions that are grant funded can now be set up at the Create Position step. Cost Center Managers are not required to update the previously recorded costing allocations to accommodate the new functionality.
Update:
The Workday issue with payroll encumbrance adjustments has been resolved and the Controller's Office ran the process successfully on February 18. Payroll encumbrance balances now represent approved activity through that date.
Original post:
The "Workers on Leave for Cost Center Managers" report is being enhanced to return workers on leave that have "active" leave on or after the date the report is run through the end of the fiscal year. This will allow units to see future dated leaves that may impact their fiscal year encumbrances. The change will be migrated into production the week of January 23.
To provide additional reporting attributes, fields for "Fiscal Year," "Fiscal Period," and "Job Code" will be added to the "Find Journal Lines - OSU Payroll Detail" report output on Tuesday, January 24.
In addition, a new "Pay Component/Fringe Basis" report prompt will be added. The new prompt is a freeform field that can be used to return all rows associated with an earning. This change will help show fringe rates associated with an earning code.
The "Find Credit Card Transactions for Worker Organization Assignments" Workday report will be decommissioned on February 28.
Individuals can utilize the report “Credit Card Transactions - OSU” as the replacement to the decommissioned report.
Users with saved filters for the report are asked to delete them prior to the decommission date.
The "Find Spend Authorization Summary - OSU" report has been enhanced to provide additional flexibility and insight into tracking the completion of the International Travel Acknowledgement of Understanding (AOU).
The fields listed below have been added to the report output.
Workday will be unavailable due to planned monthly maintenance on Saturday, January 14, from 2 a.m. to 10 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is online.
Health System Supply Chain users should note the important information listed below.
Please be aware that the HR team has been completing a clean-up on positions retroactively, involving changes between staffing models (position management to job management, or vice versa). This may cause financial users to see unmapped fringe benefits on reports. Unfortunately, there have been cases where this has affected sponsor billing as well. The Enterprise Business Solutions (EBS) team is aware of the issue and is actively working to investigate the impact so that a central correction can be completed.
The license agreement for Collibra, the university’s data catalog tool, expires on December 22.
The next Finance Office Hours session will be held from 1 p.m. - 2 p.m. on Tuesday, January 17. Use the MS Teams link to join.