As part of the project to move ordering within Workday, Buckeye Buy ordering will be unavailable on Saturday, May 6, from 6 p.m. to 10 p.m. prior to the May 8 go-live. This downtime does not affect par orders or deliveries.
Health System Supply Chain users should note the important information listed below.
We are a week away from implementing changes to Buckeye Buy. There are a few more items to share before we go live on May 8, 2023.
One of the changes associated with the move to ordering of goods and services into Workday is with requisition sourcing rules. Starting on Monday, May 8, when you create a requisition for multiple goods, some may be fulfilled from inventory, instead of from an external supplier. The intent behind these sourcing changes is to use any inventory on hand first before ordering more from the external supplier.
The job aids listed below will be updated on May 8 to accommodate a new enhancement to Workday ordering that reduces the clicks needed to place an order.
In order to improve the Workday purchasing experience for end users, on Monday, May 8, the SC99999 spend category will be renamed from:
OFFICE USE ONLY - Do Not Change (SC99999) to *Do Not Know (SC99999)
This renaming allows for this spend category to default as the first selection option when Spend Categories are searched in transactions.
To continually improve the candidate recruiting experience, Workday updates were made last week to ensure all position information is captured during the edit position restriction and job requisition business processes. Both business processes will include validations as part of the submission process, which means if required fields are left empty or do not meet the necessary criteria, an error notification will appear.
Blanket orders are used for transactions that occur very frequently (daily or multiple times a week), have a high variation of product types, have undetermined timing, and are not available in Buckeye Buy.
Water Service blanket purchase order information for FY24 (July 1, 2023 to June 30, 2024) is now available.
Annual office water service purchase orders to Magnetic Springs (5 Gallon water service and water filtration units) must be placed outside Buckeye Buy and must be a single-line blanket type purchase order. Please do not create a create a separate line to contain the $0.00 charge for the 5 gallon water dispenser.
For FY24 the pricing will be as follows:
Office Water Service: 5 Gallon Pricing:
We are less than a month from being able to order goods and services directly in Workday. Here are steps you should take to prepare for this transition:
A Catering Service line has been added to most of the drop-off service catalogs in the Catering Marketplace. This will allow users to enter a one-line order for event food, beverages, disposables, etc. as quoted by the supplier. Rooster’s, Chick Fil-A, and Mazah Mediterranean Eatery catalogs do not include this line yet but may in the coming days.
Contact The Marketplace Team at BF-Marketplace@osu.edu with questions about the Catering Marketplace.