Tagged: Finance

The Controller’s Office is implementing an initiative to define spend and revenue categories with the goal of enhancing the accuracy of financial and tax reporting (where applicable). By providing clear definitions and guidance, this effort will aid end users with proper category selection and provide greater insight into how category attributes impact Workday reporting and processes downstream. See the full post for a list of changes that will be implemented over the next several months and completed by July 1, 2026.

The Controller’s Office has recently reviewed and updated all Payroll Accounting related job aids and Frequently Asked Questions available on the Administrative Resource Center (ARC) to ensure the most current processes and guidance are reflected. Payroll accounting Tips and Tricks pages have also been updated to help end users navigate this complex area. All end users who support or interact with payroll accounting activities are encouraged to reference the updated job aids and tips and tricks as needed. See full post for links.

Build confidence in earnings operations with the Earnings Operations Curriculum, a flexible learning pathway for those who support or manage earnings activities. Choose short, focused modules on core finance and fiscal topics that impact earnings operations across the university. Take the courses that fit your role and tailor learning to what matters most. Read the full post for details on what courses are included.

The Controller’s Office is updating all FDM request forms to improve process efficiency, strengthen internal controls, reduce send-backs from the FDM Administrator, and ensure better security role alignment. These updates will also streamline inactivation requests and promote greater consistency in how worktags are used in the General Ledger. Changes are planned for production the last week of March. Read the full post for a summary of key updates, including clarified definitions, improved help text and job aids, workflow and security enhancements, and new Balancing Unit and Inactivation Request forms.

A new report group is now available to support worktag inactivation review. This report group enables users to run multiple reports from the "Worktag Inactivation Checklist" using a single set of prompts, streamlining the review process. See the full post for more details.

For all post‑acquisition business asset lifecycle events (Transfer Asset, Dispose Asset, Maintain Asset Shares), a new Depreciation Adjustment Option prompt has been introduced. This option is not used by OSU. The prompt will be visible to end users and cannot be hidden. The Depreciation Convention will default on transactions and should not be changed by Cost Center Asset Tracking Specialists.

A new dashboard has been developed to give users a quick, easy‑to‑understand view of key financials and a simple summary of operational transactions. This tool is designed specifically for budget managers who do not regularly use financial reports, with the goal of making financial information clearer, faster to review, and more intuitive. We are seeking up to 15 participants, particularly budget managers with limited financial reporting experience, to help test the dashboard and provide feedback. See the full post for participation details.

The "Sources and Uses – Annual Trending" report has been updated to include five years of data, expanded from the previous three. This enhancement provides users with greater visibility into longer‑term trends.

A new training curriculum is now available to help users better understand and use the reports within the Earnings Operations Reconciliation Dashboard. These modules provide step‑by‑step guidance to support your monthly earnings reconciliation activities.

A new report group is now available to help users track manually entered journal lines, accounting adjustment lines, and payroll accounting adjustments that have been approved. The report group, titled "Completed Financial Transactions Report Group," can be accessed through the "Schedule a Report" task. See the full post for details about prompts, report output, and more.