Data Governance Council and Charter

• Recommend, based on input from the university community, changes to data polices and data use practices.
• Ensure consistent data policies and data use practices across information domains, where practicable, for the university community.
• Determine the structure by which steward accountability is defined and approved.
• Determine the structure by which data classifications are recommended and approved.
• Provide high level input on systems and cloud tools selection & direction for major components of implementing OCIO analytics and data governance systems.
• Determine the structure by which OCIO analytics and data governance projects are prioritized and approved, including the Reporting & Analytics Environment and Collibra
• Support the expansion of the Data Domain structure across the university community.
• Review and approve changes to the Data Domain structure and the appointment of Primary Domain stewards.
• Facilitate cross-organizational collaboration, data sharing, and integration, including:
  • Break down process, cultural and organizational barriers between business units to reduce data silos;
  • Promote collaboration to develop data standards and integration of processes that produce, consume and manage data; and
  • Adopt common data solutions.

• Two co-chairs, one provided by the University Data Governance Program Office and the other provided by The Ohio State University Wexner Medical Center
• The university’s chief information officer or designee
• The university’s chief privacy officer
• Representatives of major constituency groups and/or major systems from the Office of Business and Finance; Office of Human Resources; University Registrar office; University Advancement; Office of Marketing and Communications; Enterprise for Research, Innovation and Knowledge: Office of Research; and Ohio State University Wexner Medical Center
• A member of the faculty, selected by the faculty council

The remainder of the group, to include relevant policy owners, data stewards and stakeholders, will be chosen by the core group and approved by the Chief Information Officer.

The seven representatives and remainder of the group will be selected to ensure appropriate representation of the following:

• Primary Domain Stewards who serve key roles in the data stewardship model
• Policy owners of relevant key existing policies, plus owners of potential future policies
• Key stakeholder group representatives from the data analytics community across the university and medical center.

Note that the number or subject areas may need to be restricted to keep group size manageable (target of approximately 15 total members) and a two-year term rotation process will be used to improve representation of diverse areas once the Council is up and functioning. All Council members except the chair and co-chair shall be voting members. The chair and co-chair will vote only in the case of a tie and need to agree to break the tie. Other stakeholders may be invited to participate in Council meetings as deemed necessary or appropriate by the Council co-chairs, but will not be voting members.

The chair and co-chair shall be responsible for scheduling and presiding over meetings.

The Council shall operate on concurrence of its membership. It shall create subcommittees of subject matter experts as needed, to accomplish its objectives. These subcommittees will meet as needed as long as they are in effect and will report to the Council.

Items requiring the Council’s approval, such as changes to the Domain structure or Primary Domain Stewards, will require a vote of the Council with participation by at least two-thirds of the Council’s voting membership.

The chair and co-chair will develop the agenda for each Council meeting, based on input from Council members. The chair and co-chair will bring back items for follow-up in subsequent meetings as needed.

The Council is accountable to the Chief Information Officer for its data policy governance and practices. The chair shall be responsible for reporting significant Council activities to the Chief Information Officer or his/her designee.

The chair and co-chair will prepare and present the Council’s annual report at the annual meeting with the Chief Information Officer and the University Risk Management Committee and University Integrity and Compliance Council, as requested.