Tagged: Workday

The "Sources and Uses - Variance Analysis" report will be updated the week of June 12 to auto expand the Sources and Uses to the Ledger Account Hierarchy level when the report is rendered. This will change the way the report is displayed by default, but can be collapsed if desired by using arrow/carrot toggles on the left side of the report. 

This year, a new central journal will be processed to roll-forward spend authorization encumbrances. A new journal source titled Spend Authorization Roll Forward* will be posting encumbrances for FY2024 in the amount of non-expensed spend authorizations with remaining encumbrances.

As previously communicated, to avoid potential accounting issues, please do not approve any requisitions, supplier invoices, purchase orders, change orders, or expense reports after noon on Friday, June 30, 2023. It is highly recommended to have everything approved on Thursday, June 29, 2023.

As a part of fiscal year-end activities, subaward supplier contract encumbrances will be closed out for FY23 and re-opened in FY24. An encumbrance will not roll-forward into FY24 if a subaward supplier contract has an "Amendment in Process" status. This issue was confirmed in testing. As a result, the Office of Sponsored Programs (OSP) is providing the guidance below for subaward supplier contract amendments.

The new Expenses Hub is live within the Workday Menu options. The Expenses Hub is a central location for managing your expense-related tasks and transactions and will display transactions that require your attention. It is not intended to manage the Expense tasks and transactions that you have submitted on behalf of others as part of an administrative role.

-- Resolution Update --

All issues reported below, related to Misc. Payment Requests have been resolved by Workday. Workday provided a fix that Ohio State has applied to correct all Misc. Payment Requests affected by this issue. These journals are all now posted in period 11 (no prior periods affected). Thank you for your patience.

-- Original Post -- 

-- Resolution Update --

All issues reported below, related to Ad Hoc Bank Transactions have been resolved by Workday. Workday provided a fix that Ohio State has applied to correct all Ad Hoc Bank Transactions affected by this issue. All Ad Hoc Bank Transactions have now successfully loaded to Workday and journals are all posted in period 11 (no prior periods affected). Thank you for your patience.

-- Original Post -- 

To avoid potential accounting issues, the cut off time to approve any requisitions, supplier invoices, purchase orders, change orders, or expense reports is noon on Friday, June 30, 2023. It is highly recommended to have everything approved on Thursday, June 29, 2023. These activities may resume on July 1.   

The logic for Cost Center Hierarchy Level 6 and Cost Center has been updated to provide units with visibility to all Credit Card Transactions for their area, including those assigned to External Committee Members. 

These fields and report prompts have been mapped using text fields to the Cost Center number and corresponding Cost Center Hierarchy Level 6 that was provided on the PCard Application instead of the Cost Center currently assigned to the Expense Payee or Card Manager for the transaction. 

With the rollout of the new Workday ordering process on May 8, several job aids have been removed from the Administrative Resource Center (ARC).