A downloadable Year-end Checklist for Finance and Supply Chain activities is available under the "I want to..." heading, found on the Controller page of the Business and Finance website. The checklist includes important dates and action items for FY23 year-end.
Tagged: Workday
FY23 Year-end Checklist for Finance and Supply Chain Activities
Richard Hunter|March 17, 2023Simplified Period Activity Pay Format Anticipated with Workday Release
Richard Hunter|March 3, 2023Enhanced Period Activity Pay (PAP) functions are anticipated with the Workday release on March 11. When implemented, these changes will include a subpage that simplifies data entry, particularly for graduate associate pay.
Workday Inbox Habits
Richard Hunter|February 17, 2023Do you rely on your email inbox to tell you when you have tasks to complete in Workday? If so, consider making time at the beginning or end of each day to check in Workday for new and outstanding tasks and updates.
Workday Unavailable Due to Planned Monthly Maintenance March 4
Richard Hunter|February 15, 2023Workday will be unavailable due to planned monthly maintenance on Saturday, March 4, from 2 a.m. to 9 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is online.
Health System Supply Chain users should note the important information listed below.
Workday Release 2023R1 Coming March 11
Richard Hunter|February 15, 2023The first of Workday's two major releases in 2023 of enhancements and new functionality is scheduled to move to production on Saturday, March 11, from 2 a.m. to 5 a.m. Workday will be unavailable during the maintenance period.
Workday Unavailable Due to Planned Quarterly Maintenance - Sat. 2/18 from 2 a.m. to 1 p.m.
Richard Hunter|February 3, 2023Workday will be unavailable due to planned quarterly maintenance on Saturday, February 18, from 2 a.m. to 1 p.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is online.
Downtime reminders for Health System supply chain users:
Supply Ordering: Order Friday, February 17 before 10 p.m. or after 1 p.m. on Saturday, February 18.
New Quick Reference Guide: Transaction Dates in Workday that Drive Accounting
Richard Hunter|February 3, 2023Dates are extremely important for processing and reporting on transactions. Please use special care when entering and approving transactions to ensure use of the correct dates. A new "Transaction Dates in Workday that Drive Accounting" guide is available in the Administrative Resource Center (ARC). This document outlines which transaction dates drive operational accounting entries in Workday.
WatchWire to Streamline Utility Invoice Process with Workday
Richard Hunter|February 3, 2023Ohio State’s Office of Comprehensive Energy will be changing how they manage utilities bills (electricity, natural gas, and water/sewer) for Ohio State and the Health System. A third-party system, WatchWire, will be used to gather utility invoices from various companies and submit invoices into Workday for payment. This removes manual effort from the departments and streamlines the process. The Energy Office will be reaching out to the affected departments with more on the transition taking place during February 2023.
Buckeye Buy Unavailable Due to Planned Maintenance from 5 p.m. to Midnight on Feb. 6 and Feb. 8
Richard Hunter|January 20, 2023As part of the project to move ordering within Workday, Buckeye Buy ordering will be unavailable on Monday, February 6 and Wednesday, February 8, from 5 p.m. to midnight each day.
Health System Supply Chain users should note the important information listed below.
Buckeye Buy downtime reminders for Health System Supply Chain users:
Supply Ordering
Changes to Company, Contract Type on Supplier Contracts in Workday Coming Feb. 2023
Richard Hunter|January 20, 2023In May 2023, ordering of goods and services will take place within Workday instead of being directed to GHX. Some changes will be made in Workday leading up to going live with the new process. One of those changes is how supplier contract information from MediTract and OnBase is loaded into Workday. Currently, when a contract transfers to Workday, it is put under the "Combined - The Ohio State University" company. This setup allows users with access to view any supplier contract negotiated for the University, the Health System, or OSU Physicians.