Tagged: Workday

A new Inbox Filter for Workday was created April 28 for use on match exceptions, specifically within the CCH7 cost center hierarchy. This new match exception lookup is tied to the requisition line and requisition line distribution business objects. The naming convention for this filter is “XCF_EMI_Match_Exception_CCH7.” Instructions for using it appear in the Create, Edit and Apply an Inbox Filter job aid. 

For your awareness, a Workday enhancement to the Worker Profile page was applied on April 28, 2022.  The Summary section of the Worker Profile page now includes the Job Details and Contact Information that was initially only included in the Overview and Job sections of the Worker Profile page. In addition to now appearing in the Summary section, the Job Details and Contact Information will continue to be displayed in the Overview and Job sections of the Worker Profile. 

What you need to do:

One of the methods used by the Office of Technology and Digital Innovation (OTDI) to safeguard Ohio State’s restricted data (e.g. student, alumni, faculty and staff information, patient medical records, research data, etc.) is the annual review of user access for the university Workday Financials, Human Resources, Medical Center Financials, and Student Information Systems (SIS).

The Clinical Trials Reference Document on the Administrative Resource Center (ARC) has been updated to provide a high-level overview of the current process for grants with clinical trials. Most of the steps take place outside of Workday, though they impact what happens in Workday. A few comments about accounting are now included throughout the overview.

The Institutional Data Policy (IDP) course is required annually for anyone with access to restricted data which includes those with access to Workday beyond self-service features. See IDP Training on the Cybersecurity site for more information.

The annual review for Workday users will coincide with the April 29, 2022, due date established for non-Medical Center staff (the annual review cycle for Medical Center staff remains the same).

If a purchase on a grant involves patient care costs, international travel, or alternations and renovations, the transaction must include the grant worktag AND a grant treatment worktag. The grant treatment worktag is necessary for the transaction to map to the correct object class. This is true for either a requisition or spend authorization.

The user interface of the Workday careers website will be updated on Friday, April 8, to enhance the experience and usability for external job applicants. This enhancement was initially scheduled for implementation on March 12, 2022, with Workday 2022 R1. However, Workday has delayed this functionality and has rescheduled implementation for April 8. Changes include:

Workday has two major releases of enhancements and new functionality annually, and the next release is March 12. This update includes a new search feature on the external careers site that allows a split view so applicants can view job details without leaving the search results page.

While this will primarily impact our external job applicants, the HR community needs to be aware of the changes should they receive questions.

Changes include: