Tagged: Finance

The Asset Registration and Asset Transfer business processes have been updated to include a "To Do" step at the end of each process. This step will instruct the Cost Center Asset Tracking Specialist to complete the required Off-Campus Stewardship Form if the location on the business asset is "Remote Location." Per Ohio State policy, this form must be completed for all trackable assets taken off campus or assigned to an individual for off-campus use.

The new Business and Finance unit monthly reconciliation checklist

The detailed FY24 period close and department fiscal payroll processing calendar is combined into one single calendar.

Please note that the equity roll-forward of FY24 beginning equity balances will not occur until after second close, which is at 5 p.m. on the evening of July 20, 2023. As a result, reporting will be affected until the equity roll-forward occurs.

The Enterprise Business Solutions (EBS) team has been working closely with Workday to resolve a known issue related to Miscellaneous Payment Requests. EBS received reports from Accounts Payable of a high volume of Manual Send Backs, automated by Workday, when certain attributes were updated on the Payee record while Miscellaneous Payment Requests were "In Progress." Workday delivered a fix to our preview tenant and once testing by EBS is complete, the fix will be deployed to Workday production. We appreciate your patience as we have worked to resolve this issue.

New Inbox Filters for Workday were created mid-June for use on requisitions, match exceptions, supplier invoice requests, supplier invoices, spend authorizations, expense reports, and miscellaneous payment requests. The filters are specifically for tasks within the CCH8 cost center hierarchy. The naming conventions for these filters are:

This year, a new central journal will be processed to roll-forward spend authorization encumbrances. A new journal source titled Spend Authorization Roll Forward* will be posting encumbrances for FY2024 in the amount of non-expensed spend authorizations with remaining encumbrances.

-- Resolution Update --

All issues reported below, related to Misc. Payment Requests have been resolved by Workday. Workday provided a fix that Ohio State has applied to correct all Misc. Payment Requests affected by this issue. These journals are all now posted in period 11 (no prior periods affected). Thank you for your patience.

-- Original Post -- 

-- Resolution Update --

All issues reported below, related to Ad Hoc Bank Transactions have been resolved by Workday. Workday provided a fix that Ohio State has applied to correct all Ad Hoc Bank Transactions affected by this issue. All Ad Hoc Bank Transactions have now successfully loaded to Workday and journals are all posted in period 11 (no prior periods affected). Thank you for your patience.

-- Original Post -- 

Encumbrances for blanket purchase orders associated with fiscal year 2024 will first post to fiscal year 2023 until a manual job is run at month-end to move the encumbrance into fiscal year 2024. The process will look for any blanket purchase orders created after 4/17/23. It is also important to review the Creating a Blanket Purchase Order job aid in the Administrative Resource Center (ARC).