Tagged: Finance

Coming Soon: Plan Versus Actuals by Plan Worktags: 

A new report that compares plan to actuals variances by plan worktags has been developed in Workday and will be migrated into production the week of 11/14/22. The report shows plan to actual variances by each unique combination of: Balancing Unit, Cost Center, Fund, Program, Project, Activities and Events, and Assignee.

Note: The Grant and Gift worktags were omitted from this report as plan is not loaded down to these dimensions.

A Workday enhancement was released to production during the weekend of 10/22. Previously, if a grant expired, the Salary Over the Cap (SOC) bubble was no longer visible. Workday released an enhancement where the SOC bubble will now remain visible even if the grant expires. 

This enhancement applied to all events in the future, but not in the past. This means we will still not have visibility for transactions that expired prior to the 10/22 release date. 

The inability to report on Salary Over the Cap worktags is still an outstanding Workday issue. 

To ensure transactions are not skipping the review/approval steps for Cost Center Managers and Department Leaders when a Cost Center Manager or Department Leader is initiating or having a transaction initiated on their behalf, the following alternate routing updates are being made in Workday. 

• Cost Center Manager steps will route to Cost Center Director when there is no Cost Center Manager to assign.
• Department Leader steps will route to Senior Fiscal Officer when there is no Department Leader to assign.  

The two reporting enhancements listed are now in production.

Find Miscellaneous Payment Request Summary - OSU - This report has been enhanced to include the Accounting Date, and Reconciliation Status as both a report prompt, and output field. 

Find Expense Report Details - OSU - This report has been enhanced to include the Merchant Name transmitted to the bank for Expense Report lines associated with PCard Purchases.  

As a result of user community feedback, the "Equity Balances by Balancing/Carry Forward Worktags" report will receive two updates.

An enhancement has been made to the Sources and Uses suite of reports to allow users to select "book" when running a report.  

Please note that if you have saved filters on this report you will need to ensure your report is running on the common book to return the results your saved filters would have normally returned.  When you apply a saved filter the book default of common book will blank out.  Please update your filters to select the common book if appropriate.

An additional view has been created in the "Payroll Expense Details and Flexible Payroll Expense Data" to show hours associated with salary expense. The new tabs are called "Prepopulated Monthly Payroll Actuals (Hours and Amount)" and "Flexible Monthly Payroll Actuals (Hours and Amount)." 

A validation has been put in place during the asset registration process that requires users to populate an Asset Coordinator. A warning will be shown to the user if this field is left blank. As a reminder, per Ohio State policy, Asset Management requires this field to be populated for all business assets.