Tagged: Finance

Encumbrances for blanket purchase orders associated with fiscal year 2024 will first post to fiscal year 2023 until a manual job is run at month-end to move the encumbrance into fiscal year 2024. The process will look for any blanket purchase orders created after 4/17/23. It is also important to review the Creating a Blanket Purchase Order job aid in the Administrative Resource Center (ARC).

In order to continue to improve the end user experience, the “Positions for Planning" report now contains the columns listed below.

• Expenditure Treatment 
• Prorated Annual Salary for Position

In order to meet a business need for entering future dated Period Activity Pay involving grants, Enterprise Business Solutions (EBS) recently resolved an issue related to a hard stop that occurred when end users entered expired grants on future dated Period Activity Pay.

The "Equity Balances by Balancing/Carry Forward Worktags - Summary" report has been created as a simplified version of the "Equity Balances by Balancing/Carry Forward Worktags" report. It is intended as a high-level analysis for department leaders to run and it provides available balances by unique worktag combinations. The report provides basic information about beginning balances, transfers, revenue, expenses, and encumbrances with a remaining balance available. The report also has very few prompts which cater to a simplified user experience. 

A downloadable Year-end Checklist for Finance and Supply Chain activities is available under the "I want to..." heading, found on the  Controller page of the Business and Finance website. The checklist includes important dates and action items for FY23 year-end.

Several new fields will be added to the "New Hires, Additional Job and Change Job by Organizations" report. The new fields to be added will display a worker’s current base pay, annualized current base pay, and annualized proposed base pay. These fields are being added to allow for more analysis of current pay vs. proposed pay as well as to offer more visibility of annual pay for nonexempt workers. 

Dates are extremely important for processing and reporting on transactions. Please use special care when entering and approving transactions to ensure use of the correct dates. A new "Transaction Dates in Workday that Drive Accounting" guide is available in the Administrative Resource Center (ARC). This document outlines which transaction dates drive operational accounting entries in Workday.

New training modules on Adaptive Planning are now available in BuckeyeLearn. The modules listed below are recommended for Ohio State employees needing to use Adaptive Planning for the Spring 2023 planning cycle.

Policies owned by Business and Finance will no longer be hosted on the B&F website. Instead, they will be hosted by the University Policy Office at policies.osu.edu. The B&F website information will continue be available as usual since the document links will be changed to point to the new host. However, any personal browser bookmarks will need to be updated. The website work should be completed by Friday, January 27.

Effective Friday, January 20, Position Restriction costing allocations can use grants. Any new positions that are grant funded can now be set up at the Create Position step. Cost Center Managers are not required to update the previously recorded costing allocations to accommodate the new functionality.